Archive of Form Changes

2022

• Page 3: 7.Retirement Benefit Options section: Removed Contact details and Contact details for next-of-kin sub-sections, as they are redundant.
  

• This form was completely revised and converted to a fillable PDF form with form fields. 
• Note: This writable .pdf form cannot be completed directly in your Internet browser. You must download the form to your computer, before you can open and complete it using Adobe Acrobat Reader.

• This form was completely revised and converted to a fillable PDF form with form fields.
• Note: This writable .pdf form cannot be completed directly in your Internet browser. You must download the form to your computer, before you can open and complete it using Adobe Acrobat Reader.

• Form Title: Learnership Description
• When To Use The Form: This form serves as a template for the writing of “position descriptions” for Learners.

• Form Title: Apprenticeship Description
• When To Use The Form: This form serves as a template for the writing of “position descriptions” for Apprentices.

• Form Title: Graduate Internship Work Experience Description
• When To Use The Form: This form serves as a template for the writing of “position descriptions” for Graduate Interns.

• Form Title: Practical Internship Description
• When To Use The Form: This form serves as a template for the writing of “position descriptions” for Practical Interns.

• Page 1:
  
• Updated all instances of the year to reflect the applicable year, i.e. 2023.
• Updated the addressee details at the bottom to reflect the faculty liaison email addresses.
  

• Page 1:
  
• Updated all instances of the year to reflect the applicable year, i.e. 2023.
• Updated the addressee details at the bottom to reflect the faculty liaison email addresses.

• Page 1: Note section: Updated Deputy Dean titles/names and added three bullet points. 
• Page 2: Updated Deputy Dean titles/names.
• Some minor changes and adjustments throughout form.
  

• Page 1: Note section: Updated Deputy Dean title and added additional bullet point.
• Page 2: Updated Deputy Dean title.

• Pages 2 to 4: Sections a) to g): Merged table rows in comments fields.
  

• Page 2: Merged table rows in comments fields.
• Page 3: Updated UCTRF links to death benefit and death and lump sum disability documents.

• Page 3: Updated UCTRF links to death benefit and death and lump sum disability documents.
  

• Page 1: Updated link to tax calculator: https://uctrf.co.za/uctrf/exit-tax-calculator
• Page 3:
  
• Rule 5. Removed "This form is also available via the UCTRF website (www.uctrf.co.za).".
• Rule 6: added "funeral benefits".
  

• Various changes throughout the form.

• Page 1: Section 4. Payment Periods: Changed the payment periods. 
• Page 4: Removed: "It must be completed after consultation with the Benefits & Exits Officer or the UCTRF Office and submitted with the HR157 form."
  

• Page 1: Replaced Funeral benefits table and notes with reference to funeral benefits page on the UCTRF website.
  

• Various changes/enhancements throughout the form.
  

• Some minor changes throughout the form.
  

• Form Title: Application to open a fund
• When To Use The Form: When you want a fund to open a new fund on SAP.

• Form Title: Application to change a fund
• When To Use The Form: When you want a fund to be changed on SAP.
  

• This form was split into two forms, FM003a (Application to open a fund) and FM003b (Application to change a fund).
  

• Note: The format of this form has changed from Microsoft Word (.doc) to Excel (.xlsx), therefore its link has changed. 
• Various other changes/enhancements have been applied to the form.
  

• A minor wording correction on each page.
  

• Page 1: IMPORTANT section: Replaced "All applications must be submitted to the respective Faculty Office Manager" with "All applications must be submitted to the Examinations Office: examsoffice@uct.ac.za".
• Page 2:
  
• D: Acknowledgement Checklist section: In list item 7: Added full list of proctoring requirements, and link to Online Proctoring at UCT reference.
  
• Invigilation/ Proctoring Details section: Added a link to the Examinations Policy Manual with invigilation rules.
  

• Form Title: Development Dialogue Appeal
• When To Use The Form: When a staff member in (PC01 to PC13 (4)) would like to appeal their Development Dialogue outcomes.

• Form Title: UCT Invoice Requisition – Multiple billing for the year
• When To Use The Form: When you have to raise multiple billings for the year e.g. for rentals/leases (ad hoc/contract).

• Various changes throughout the form.
  

• Page 1: 
• Payment Method Authorisation section: Removed option to pay by "Cheque".
  
• Important Information section: Replaced "Red bays are allocated to academics (senior lecturer and above) or PASS staff in pay class 10 and above. Request from other staff for red bays must be supported by a letter from the HOD, and approved by the Space/Allocation Committee" with "All staff may purchase either a yellow or red parking disc for the applicable annual parking fee.”
  

• Page 1: Important Information section: Replaced "Red bays are allocated to academics (senior lecturer and above) or PASS staff in pay class 10 and above. Request from other staff for red bays must be supported by a letter from the HOD, and approved by the Space/Allocation Committee" with "All staff may purchase either a yellow or red parking disc for the applicable annual parking fee.”
  

• Various changes throughout the form to update it for the 2022 examinations.

• Various changes throughout the form to update it for the 2022 examinations.

• Page 1: IMPORTANT section: Added bullet point regarding submission timing.

• Page 1:
  
• Dates: Updated the applicable dates for hosting a conference in 2023.
• Application conditions: Amended the first bullet point for 2023, and removed the clause about applications occuring in the year of application.
  

• Page 2:
• Section C: Removed "Either" and "Or" from the bulleted options.
• Section D: Header row: Added "(I enclose a report on the thesis. Please select the appropriate option.)"
• Option rows: Added two new option rows, either consenting or not consenting to the disclosure of the examiner report being made available to fellow/other examiners.
  

• Page 1: Section C: Removed "Either" and "Or" from the bulleted options. 
• Page 2: Section D:
• Header row: Added "(I enclose a report on the thesis. Please select the appropriate option.)"
• Option rows: Added two new option rows, either consenting or not consenting to the disclosure of their examiner report being made available to fellow/other examiners.
  

• Page 1: Updated link to Privacy notice.
  

• Some layout changes to improve usability of the form.
  

• Expense GL (excl HR) sheet: In the REFUNDS commit item for GL accounts 4205 and 4206, updated the GL account includes wording as follows:
• GL4205: "Transfers to other institutions where UCT is acting as a conduit for funding received from government.  I.e. government entered into an agreement with UCT and other collaborators, but paid the project funding to UCT who is then responsible for disbursing the funds as per government’s instructions."
  
• GL4206: "Transfers to other institutions where UCT is acting as a conduit for funding received from the main funder.  I.e. the main funder entered into an agreement with UCT and other collaborators, but paid the project funding to UCT who is then responsible for disbursing the funds as per the funder’s instructions."
  

• Page 3: MINIMUM REQUIREMENTS section: Other requirements field: Changed last part to: "‘Ability to handle cash or finances’", replacing "Honesty" with "Ability".
  

• Updated link to a Finance policy on UCT website: PAY006

• Updated links to Finance policy documents on UCT website: PAY002 and SARS table.
  

• Updated links to Finance policies on UCT website: PAY006 and PAY002
  

• Page 1:
  
• NOTES section: To the fifth bullet, added: "Please note that invites to participate in research will only be distributed once per application."
• SECTION A: APPLICANT DETAILS section: Removed the Address (if not UCT) fields.
  

• Page 1: Note: section: Point 8: Added the following at the end: "and is payable by the staff member."
  

• Page 1: B. Programme Information section: Extended Term and Programme Code fields to fit the space provided.
  

• Throughout the form, updated any links to the UCT Vision 2030 web page on the UCT website that have changed recently.
  

• Throughout the UCT Administrative Forms page, updated links to UCT website pages and/or files (such as UCT Finance policies) which may have changed due to the recent UCT website migration.
  

• Note: This form is no longer in use. Please complete this request in P&S Workplace Services Portal, see: https://services.ps.uct.ac.za/
• Help document: P&S Workplace Services Portal Help Guide

• Page 1: In the line items table, changed the second column header from "GL" to "GL/CUSTOMER ACCOUNT".
  

• "When To Use The Form" changed to: "When Deans, Executive Directors, Heads or others make application to the Staff Development Committee (SDC) for funding of staff development initiatives or projects."
• Various changes made throughout the form to update it for the 2022/2023 cycle and make reference to Vision 2030 alignment.
  

• This form is no longer in use. Please complete this request in ServiceNow: Short Research Visit/Course Grant application.
• Help document: Accessing and completing the Short Research Visit/Course Grant application in ServiceNow

• Page 1: Replaced "ED: Finance" with "Chief Financial Officer" to reflect recent position title change.
  

• Page 1:
  
• INSTRUCTIONS section: Added bullet point: "You will not be able to claim for any item/s that is damaged during transit if it is not listed on the attached inventory. 
• Storage at desitnation section title: Added "- Excluding plants" to end of section title.
  
• Note section: Added bullet point: "10. Please ensure that all goods on the attached inventory reflects the replacement value as this will be the value that insurers will use in the event of a claim. If you are not adequately insured, Insurers will apply Average to your claim."
  

• This form was completely revised and has bee converted from Word to PDF format with fillable form fields to facilitate electronic completion.
  
• Note: 
• File format changed from ".doc" to ".pdf", so the link to the form has changed to: https://forms.uct.ac.za/aca13.pdf.
• Since this is now a writable PDF form,  it must be downloaded to your computer (right-click and Save link as), before it can be completed using Adobe Acrobat Reader.

• Updated dates and contact details on the forms.
  

• Form Title: Development Dialogue Executive Staff (PC13(3), PC13(2) and PC13(1))
• When To Use The Form: When recording performance and development discussions for Executive staff (PC13(3), PC13(2) and PC13(1)), within the Development Dialogue (DD) process.
• Help Document: DD Resource Guide

• Page 1:Point 5.1: For Academic information citation, changed maximum number of words from 200 to 150.
  

• Page 6: Section 3.8.1.: Added: "Please refer to the UCT Sponsorship Insurance Booklet."
• Page 7: Section 4.1.C.: Added "/Full Committee Review"
• Page 8: Above 4.2.: Replaced note with: "Note: If a waiver is required, please send an email to hrec-payments@uct.ac.za and advise the reason for this waiver."
  
• Page 10: Replaced the ED HR name and role with "the delegated HR authority".
• Page 14: Below 8.2.: Added note: "For multidisciplinary and interdepartmental research, the signing DRC Chairperson need to confirm that there has been appropriate consultation with the DRC from the relevant departments."
• Page 17: Section B: Added "SAP Customer number" field.
  

• Form Title: Selection Committees Declaration of Confidentiality and Conflict of Interest
• When To Use The Form: This e-Form must be used by all internal and external parties serving on UCT recruitment and selection committees:
  
  • Internal parties (UCT employees, students and third-parties) must complete the e-Form annually, and this declaration is binding for all processes that they are involved in during this period.
  • External parties must complete this e-Form for each process they participate in.
  Note: This is a Perceptive Content electronic form (e-Form) which is completed online.

• Page 1: In NOTES section: Added a reference to Terms and definitions section.
• Page 2:
  
• Added a reference to Terms and definitions section.
• Made additional additional changes to certain terms and abbreviations and removed references to infotypes.
• Replaced "HR Systems & Support Office" with "HR Analytics Specialist".
  
• Page 3: Added Terms and definitions section and reference to list of UCT acronyms.
  

• Converted form to PDF format and added form fields throughout form to facilitate electronic completion.
  
• Note: 
• File format changed from ".docx" to ".pdf" so the link to the form has changed to: https://forms.uct.ac.za/studentadmin/aca40.pdf.
• Since this is now a writable PDF form,  it must be downloaded to your computer (right-click and Save link as), before it can be completed using Adobe Acrobat Reader.

• Form Title: Deferred and supplementary results submission
• When To Use The Form: When submitting deferred and supplementary results.

• Throughout the form:
• Replaced "HR Practitioner" with "HR Business Partner".
• Updated and expanded some terms/acronyms as applicable.
• Page 3: 
• How to complete this form section: Replaced "HR Systems & Support Office" with "HR Analytics Specialist".
• Email address information section: Replaced "HR will instruct ICTS to" with "The HR Analytics Specialist will".

• Form was completely revised.
  

• Page 1: Section B: Mileage rate:
  
• Updated the effective date from 1 March 2021 to 1 March 2022.
  
• Updated the SARS rates for 2022 to R4.18 for motor vehicles, and R2.92 for motor cycles.
  

• On the UCT Administrative Forms page, in the HR168 form row: Added a link to the latest Employee Equity Plan: "Employment Equity Plan (2022–2026) (PDF)".
  

• Page 6: HR151b: Nomination of beneficiaries for UCT separate death benefits:
  
• Added sub-heading: "NOMINATED BENEFICIARY DETAILS".
• In Required Details column: Added following additional fields: First names, Gender, Date of birth, ID number, Relationship of this person to you. 
• Page 8: HR151c: Nomination of beneficiary for UCT family funeral benefit:
  
• Removed row labeled: 2.1. Beneficiaries of UCT Separate Death Benefit. 
• Added sub-heading: "NOMINATED BENEFICIARY DETAILS".
• Changed beneficiary details section top row to: "I wish any benefit payable upon my death to be paid to the beneficiary mentioned below. "
  

• Page 1:
  
• Header: Updated year reference to "2022".
• IMPORTANT section: Removed first bullet "For on campus exams" and its sub-bullets referring to the UCT Daily Health Screening app form usage.
  

• Page 1:
  
• Added a new LOA reason: "Post lockdown factors".
• Added a note indicating that the new LOA reason above, is for Master’s and PhD students only.
  

• Page 1: 5. Important: Citation section:
  
• Removed "and mini citation" from section title.
• Removed row starting with "5.2. I approve the mini citation.."
• Removed any references to mini citations from the row Note: Submission of Citation.
  

• Retired MM031 form entry row on UCT Administrative Forms web page: Corrected link to the current, active MM031a form which replaced the retired MM031 form several years ago.
  

• Page 1: In top instruction/note row, added the following note: "Please note: Applications can be submitted at any time during the year, but if it is received by the committee for review after 31 October, then the funds for approved applications may only be awarded in the following calendar year."
  

• FHS006-FHS17 forms and supporting documents, as applicable.
• FHS019-FHS021 forms and supporting documents, as applicable.
  

• Page 1: Updated deadline dates and submission requirements.
  

• Page 1:Updated deadline dates and submission requirements.

• Page 1: Add UCT Employee privacy statement: "When you work at UCT, we collect and use your information to manage our relationship in terms of your employment contract, to run the business of the University, and to comply with legal obligations. We may share your information with service providers we trust. Our service providers help us to communicate with you, ensure your health and safety on campus and manage operations. For more information about how the University of Cape Town uses personal information, visit our Privacy Notice."

• Page 1: 
• Updated the effective date from 1 March 2021 to 1 March 2022. 
• Updated the SARS rates for 2022 to R4.18 for motor vehicles, and R2.92 for motor cycles.

• Page 1: Updated the Mileage rate to "R4.18" per km with effect 1 March 2022.

• Page 1: Amended to reflect the new UCT employment equity statement.
  

• Page 1: Added UCT Job applicant privacy statement to align with POPIA and UCT’s privacy statements.
• Page 3: Removed note: "Note: Candidates invited for interview will be asked to bring along their signed hard copy of this form."
  

• Throughout the form: Replaced all instances of "Transformation" with "Employment Equity" or "EE" and applied various other updates.
  

• Page 5: In the Where do I send this form? section:
  
• Updated the second bullet point to: "in the case of Staff Education Bursary Scheme, Staff Learning Centre, Human Resources, at hr-stafflearningcentre@uct.ac.za".
• Updated the fourth bullet point to: "in the case of UCT Staff Tuition Rate exceptions, Head: Staff Learning Centre, Human Resources, at hr-stafflearningcentre@uct.ac.za".

• Page 2: In the Where do I send this form? section:
  
• Updated the second bullet point to: "in the case of Staff Education Bursary Scheme, Staff Learning Centre, Human Resources, at hr-stafflearningcentre@uct.ac.za".
• Updated the fourth bullet point to: "in the case of UCT Staff Tuition Rate exceptions, Head: Staff Learning Centre, Human Resources, at hr-stafflearningcentre@uct.ac.za".

• Form Title: Access to UCT staff for research purposes (Fulfilment of a degree)
• When To Use The Form: When requesting access to UCT staff for research purposes for the fulfilment of a degree (delegated ED of HR authority to approve)
  

• Form Title: Access to UCT staff for research purposes (general research)
• When To Use The Form: When requesting access to UCT staff for institutional research purposes that is not in fulfilment of a degree (COO and DVC with oversight of academic matters to approve)
  

• This form has been replaced with the HR194a and HR194b which are separated by purpose, i.e. if the research is in fulfilment of a degree (HR194a) or if it is for general institutional research only (HR194b).
  

• Page 1: Option 2A section: Replaced note text "If you are a non-RSA resident, please also attach the following:
  Certificate of residency, and Detailed history of employment (to be provided by the employer)" with "Note: If you are a foreign resident and/or require payment into a foreign bank account, additional documentation will be required. The Administrator will contact you regarding these requirements prior to payment being made."
• Page 4: When do I complete this form? section: Removed last sentence "but requires the agreement of the Executive Director of HR for staff on PASS conditions of service or the DVC for Academic matters for staff on academic conditions of service."
  

• Page 1: 6. DEFERRED RETIREMENT section:
  
• Added "OR 6.3" to title descriptive text.
• 6.1 Phased retire section: Removed "max or" from last row.
  
• Pages 1 to 3: 
• Replaced all instances of "a near cash portfolio" with "the Capital Preservation Portfolio".
  
• Page 3:
  
• REQUIRED ATTACHMENTS section: Added a last bullet point: "If you are a foreign resident and/or require payment into a foreign bank account, additional documentation is required. The Administrator will contact you regarding these requirements prior to payment being made."
• OFFICE USE section: Added "from their benefit" to the second question.
  

• Page 1: Section B: Increased daily S&T rate from R139 to R152 for incidentals only and from R452 to R493 for meals and incidentals.

• Page 1: Section B: Increased daily S&T rate from R139 to R152 for incidentals only and from R452 to R493 for meals and incidentals.

• Page 1: Increased daily S&T rate from R139 to R152 for incidentals only and from R452 to R493 for meals and incidentals.

• Changed When To Use The Form: Changed to: "When a new permanent academic staff member wishes to apply for a start-up grant."

• Page 2: In the What important rules do I need to be aware of when completing this form? sub-section: In the fourth bullet point, corrected typo in the first phrase of the example: changed "1-5 months" to "3-5 months".
  

• Page 1: In the Notes section:  Updated the address details to: "Staff Education Bursary Scheme, Staff Learning Centre, Human Resources, at hr-stafflearningcentre@uct.ac.za".
  
• Page 4: In the Where do I send this form? section: Updated the second bullet point to: "Staff Education Bursary Scheme, Staff Learning Centre, Human Resources, at hr-stafflearningcentre@uct.ac.za".
  

• Page 1: Updated the applicable date for 2022 applications.

• Page 1: Updated the applicable dates for 2022 conference hosting applications.

• Page 1: In the Type of leave of absence requested section: Added new LOA type: "2022 Concession".
  

• Due to the need to protect privacy and security, an additional UCT Network authentication screen has been introduced to the MM031a eForm. The URL for the form has therefore changed.
  
• The new URL is: https://mm031a.uct.ac.za/
  
• Updated help video has been added, see video: MM031ahlp (+/-1min).
• This form is now only for use by card holders and capturers (for specific card holders, by agreement) to submit supporting documents for unposted PCard transactions.
  

• Page 2: Deadline dates section:
• Deadline dates updated for 2022. 
• All instances of "2021" changed to "2022".
  

• Page 1: Updated the applicable dates for 2022.
  
• Page 2: In HARDWARE/SOFTWARE APPLIED FOR section: Removed the last row of the table regarding availability to other interested users in Western Cape.
  
• Page 6: Added ICTS SUMMARY REPORT section.
  

• Form Title: Application for Concession to Miss Classes/Academic Activities
  
• When To Use The Form: This form should be used when postgraduate (PG) Health Sciences Faculty students wish to make an application for a concession to miss classes/academic activities.
• Help Document: Guidelines for Concession to Miss Classes

• Form Title: Capitalisation of customs charges on imported assets
  
• When To Use The Form: When you need to advise the Assets Department of customs charges that need to be capitalised against the cost of imported assets..

• Page 1:  In commit item OPER-EXPS, edited the GL name and GL account includes... fields for the following four GL accounts: GL number: 2370, 2610, 2615 and 2616.

• Page 1: Updatcontact details to:"Kirsten Pryce" and email "kirsten.pryce@uct.ac.za".
  

• Page 1:
• In Important section: Changed second sentence to: "If you believe there is a procedural error or that the decision by the RAC is substantially unfair or unreasonable, then you may seek a review in which you make the case that the RAC made an irrational or unjustifiable decision.".
•  In Submission Details section: Changed third row label to:"State what the procedural error is or why the decision by the RAC is substantially unfair or unreasonable.".

• Page 1:
  
• In section A: Removed "and HOD" from section description.
  
• In section B: Added "or nominee" to section description and Approved by Faculty/PASS/Research finance manager field label.
  

• Various changes throughout the form.
  

• Page 1: Updated deadline dates for 2022.
• Page 3: In BUDGET FOR CATEGORY 2 APPLICATION section:
• Various updates, including removing "C. Cost of developing equipment" and adding "D. Amount applied for from external organisation"
  
• Page 4: Item 2: Added :State your research questions and discuss how this equipment will be used to answer them".
  
• Page 5: 
• Item 4: Changed to: "4. How will this equipment advance the research strategy of your department / institute / centre / unit?  (max 10 lines)"
• Item 6: Changed to: "6. How will the purchase of this equipment advance the strategic goals of the university particularly with respect to transformation, excellence, and sustainability. (max 10 lines)."
  
• Page 9:
  
• In TO BE COMPLETED BY APPLICANT section: Added note: "Please ensure that fields 1 – 13 of the have been completed and the required attachments provided as incomplete applications will not be considered."
  
• In TO BE COMPLETED BY HEAD OF DEPARTMENT section: Amended note to: "Applications must be submitted to the FEC Chair who will arrange for approved applications to be signed by the Dean/Deputy Dean before submission to the UEC."
  

• Page 2: In PAYROLL DEDUCTIONS TO BE CONTINUED WHILE ON SPECIAL LEAVE WITHOUT PAY section, in Cost Items column:
  
• Row 2: Added "of COE"
  
• Row 3: Updated to: "UCTRF - Same COE % as prior to special leave (between 12% and 40%)"
• Page 3: Completely revised "Will I remain covered for death and disability under the UCTRF if I travel outside the borders of South Africa?" section.
  

• Page 1: Updated all year references to 2022.

• Page 1: Updated all year references to 2022.
  

2021

• Page 1: In PART I:  APPLICATION section: Replaced "submitted to the Dean" with "submitted to the Head of Department"
• Page 2: Added new section: PART II: DEAN CONSIDERATION AND RECOMMENDATION.
  

• Page 1: Tender details section: Add "Vendor No." and "BBBEE Level" fields.
  
• Page 2: Requester details section: Add "Unit Head name", "Unit Head signature" and "Date signed" fields. 
• Page 2: Office use only section:
  
• Replaced "Supported by" with "Approved by >R1 Million <= R2 Million".
  
• Replaed "Purchasing Manager" with "Dir: Procurement & Payment Services"
• Page 3: Office use only (cont.) section:
• In first  "Approved by" sub-section, added "> R2 Million and <= R5 Million" to header row.
• At the end, added new "Approved by > R20 Million" sub section with fields for Council approval.
  

• Header: Removed Asset master no. field.
  
• Page 1:
  
• Replaced all instances of "the Assets Office" with "fnd-assets@uct.ac.za". 
• In Section 1: To be completed by original department: Replaced "Dept. Inventory no." with "Asset number".
• In Authorisation section: Replaced all instances of  "Name and position" with "Finance Manager or nominee".
  

• Page 1: In Additional personal details section: Added Home Language field with various South African language options due to UCTRF office requirement to communicate to staff in their home language.
  

• Changed name of office to: "Postgraduate Funding Office". 
• Updated any references to year to "2022".
• Added "/enrollment" after all instances of "registration"
  

• Changed name of office to: "Postgraduate Funding Office". 
• Changed Please return to address in footer to: "PFO Departmental Awards pfodept-awards@uct.ac.za."
• Added "/enrollment" after all instances of "registration"
  

• Changed name of office to: "Postgraduate Funding Office". 
• Replaced all instances of "de-registration" with "Withdrawal/termination".
• Replaced "supervisor" with "host" and "PGC&F" with "PGFO" throughout.
  

• Links to these forms were removed as they are under review for 2022.
  

• These forms were removed.
  

• In Postgraduate Scholarships (PG) forms section:
  
• For forms: PG003, 004, 005, 006, 007, 008, 009, 010, 011, 012, and 013: Applied various changes to text in second column of removed forms rows, adding form code and text: "Fellows are required to accept their awards online".
• Removed forms: PG014 and 015: Added the following text in the second column: "The <form code and name> has been removed. Fellows are required to accept their awards online."
• Removed forms: PG002 and 016: Added the following text in the second column: "The <form code and name> has been removed. Departments are required to capture all awards online. Please consult the PGFO’s Departmental Office on email at: pfodept-awards@uct.ac.za. Click here to view the Departmental Process Flow Chart."
• Removed links to forms: PG024 and 025: Added note to When To Use The Form column: "*Note: This form is under review for 2022."

• Page 1: Instructions section:
• In second bullet point, updated dates to: "1st semester 2022 deadline:  7 January 2022" and "2nd semester 2022 deadline: 17 June 2022". 
• Added third bullet point: "For clinical years in the FHS different dates apply, and students must contact the Faculty Office to get these dates" and added sub-point "1st semested 2022 deadline: 14 December 2021".

• Page 2: Part II: Invigilation/Proctoring Details section, in Proctoring Requested sub-section: Added "Relationship to Student" field.
• Page 5:In point 4.4. Removed "(arranged in advance by the student and for the UCT's account)". 

• The form has been completely revised and various changes have been made throughout the form.
• The form has also been split into three parts as follows: 
• Part 1: HR151a: Nomination of Beneficiaries for UCTRF Death Benefit
• Part 2: HR151b: Nomination of Beneficiaries for UCT Separate Death Benefits
• Part 3: HR151c: Nomination of Beneficiary for UCT Family Funeral Benefit

• HR109 form row: When To Use The Form field changed from "When applying for a cell phone allowance. Please refer to the interim finance policy on remote connectivity GEN006 for eligibility. When eligible to participate in the UCT Cell Phone Policy. Please refer to Finance Policy GEN004 for eligibility." to "When applying for a cell phone allowance. Please refer to interim finance policy on Remote Connectivity (GEN006)."

• Form Title: Annual UCTRF Contribution Rate Change form
• When To Use The Form: This form must be completed by employees who wish to change their UCTRF contribution rate at the annual option date.

• Form Title: Annual Death Cover Option
• When To Use The Form: This form must be completed by employees who wish to change their death cover at the annual option date.

• Page 1: In the NOTES section: 
• Third bullet point changed to: "The Remote Working Allowance (RWA) is set at R700.00 per month for permanent and contract staff working 20 hours or more per week."
• Fourth bullet added: "For those working less than 20 hours per week, the RWA should be pro-rated based on the hours worked."
• Sixth bullet added: "See page 2 for help completing this form and refer to the FAQ (frequently asked questions) page on the UCT Finance website for more information."
• Page 1: In the PAYMENT DETAILS section: 
• Split the "Allowance Period" column into "Allowance Start Date" and "Allowance End Date" columns.
• Added "Monthly Allowance Amount" column at the end.
• Page 2: Added four frequently asked questions and answers.  

• Page 1: In Endorsement of academic and professional achievements section: Updated the link to: Endorsement of academic and professional achievements form.

• Page 1: 
• In Note section below the table: Changed the order and some of the wording of points 3, 4, 5 and 6. 
• In Claims procedure section: Changed UCT Insurance Office address details to: UCT Insurance Office – for attention of Mrs J. Barron
  (021-650-7237, juliet.barron@uct.ac.za), immediately after delivery of the goods at final destination."
  

• Page 1: In the second table: 
• In the EMPLOYMENT EQUITY INFORMATION row: Added note on disability declaration.
• In the Race field label: Removed  "(for stats purposes)"
• In the last four rows: 
• Added 'Yes/No' fields where applicable, and condensed the field configuration. 
• Added "Do you have a disability?" option field.
• Page 1: Merged the last two tables. 
• Removed the row asking about austerity related voluntary packages. 
• Removed the rows on current and expected earnings.

• Page 1: In the Candidate and appointment information section: 
• Added option field: "Does the candidate have a disability? (for stats purposes)"
• Added note on disability declaration.

• Page 1: In the fourth table: 
• In the EMPLOYMENT EQUITY INFORMATION row: Added note on disability declaration.
• In the last four rows: 
• Added 'Yes/No' fields where applicable, and condensed the field configuration. 
• Added "Do you have a disability?" option field.
• Page 1: In the fifth table: Removed the rows on current and expected earnings.

• Page 1: Added two new GL accounts against commit items INSURANCES (GL number: 2775) and RENT-BLDGS (GL number: 2731).

• Page 1: Various changes made in the form drop-down lists.

• HR109a form title changed from "Data allowance multiple payments" to: "Remote work allowance multiple payments".
• Page 1: In the NOTES section: 
• Second bullet point changed to: "This form is used by departments to authorise payments to staff requiring data in order to perform their UCT job functions remotely as per the finance policy on Remote Connectivity (GEN006)."
• Third bullet added: "The allowance is set at R700 per month"
• Page 1: In the PAYMENT DETAILS section: Removed "Amount" column at the end. 
• Page 2: Removed Payment guidance based on staff activity section and replaced "data" with "remote work".

• Various changes throughout the form.

• Page 1: Section A: Removed last two rows in section with HOD acknowledgement of responsibility, name and signature.

• Page 1: 
• 2. CHANGE AN EXISTING FUNDS CENTER section: Removed last two rows in section with HOD approval, name, signature and date.
• FINAL CHECK AND SIGN OFF BY FACULTY/PASS FINANCE MANAGER section: Removed all rows in General Ledger Use Only sub-section. 
• Added: "Note to General Ledgers: Inform the Financial Accountant of new ORG codes."

• Page 1: Section B: Removed "HOD" from second signature row. 

• Page 1: Section B: Updated mileage rate and S&T for 2021. 
• Page 2: Section E: Removed "HOD" from third signature row. 

• Page 1: Section A: Removed last two rows in section with HOD acknowledgement of responsibility, name and signature.

• Page 1: Fund holder section: 
• Changed the Agreement to: "I confirm that this document is valid and correct, fully complete, and all supporting documentation has been checked and verified. "
• Removed the Signature of fund holder label and field.

• Page 2: 
• 6. DEPARTMENTAL DETAILS section: 
• Removed the Signature of fund holder label and field. 
• Removed the Capacity label and field.
• 7. FACULTY FINANCE section: 
• Changed name field label to: "Full name". 
• Changed signature field label to: "Signature"
• Removed the Capacity label and field.

• Page 1: Fund holder section: 
• Changed the Agreement to: "I confirm that this document is correct, fully complete, and all supporting documentation has been checked and all deliverables have been met."
• Removed the Signature of fund holder label and field.

• Page 1: Fund holder section: 
• Changed the Agreement to: "I confirm that this document is correct, fully complete, and all supporting documentation has been checked and all deliverables have been met."
• Removed the Signature of fund holder label and field.

• Page 1: 
• PERSONAL DETAILS section: Minor change to last sentence of the note.  replacing "the" with "your" in the last sentence.
• PAYMENT OF UCTRF BENEFIT section: In Option 2: A: Added the following sentence: " for an indication of the tax payable on this benefit please use the tax calculator: https://uctrf.co.za/uctrf/exit-tax."
• Page 3: If you elected to preserve your UCTRF retirement benefit by keeping it in the UCTRF, the following applies: section:
• In point 5: Amended the last two sentences as follows: "Please ensure that you keep your nomination of beneficiaries up to date on the Sanlam website.  Alternaitvely you may use form HR151 (Nomination of beneficiaries for UCTRF and UCT separate death benefits). This form is also available via the UCTRF website (www.uctrf.co.za)."

• Page 2: What other forms do I need to complete? section: 
• Updated references to reflect recent UCTRF changes, new title and placement of HR154 form, and removed reference to HR156 form.

• Pages 1 to 6: Various changes through the form to reflect recent UCTRF changes.

• Pages 1 to 2: Various changes through the form to reflect recent UCTRF changes.

• Pages 1 to 3: Various changes through the form to reflect recent UCTRF changes.

• Page 2: What other forms do I need to complete? section: 
• Updated references to reflect recent UCTRF changes, new title and placement of HR154 form, and removed reference to HR156 form.

• Page 1: Made various changes throughout the form, in particular removing fields that are no longer required.

• Page 2: Employment equity details section:
• Moved Gender sub-section to from the Personal details section to this section and added "Other (please specify field)".
• Race/ethic origin sub-section
• Added "Only for South African citizens:" to sub-section label.  
• Added "Not declared" as an additional option.
• Updated and expanded the note on the Disability declaration.
• Added the note of consent.
• Moved the fields regarding disability below the notes, revised the existing questions and added new questions regarding duration and any accommodation requirements.

• Revised "Form Title": Application form for UCT Sponsorship and Insurance for Clinical Research
• Revised "When To Use The Form": When applying for UCT sponsorship and insurance for a Faculty of Health Sciences study involving human participants.
• Note: This reinstated form has been fully revised with various changes throughout.

• Throughout the form: Replaced "HR Practitioner" with "HR Business Partner".
• Page 3: AGREED BY section: Added additional signatory row for "Direct Line Manager/Supervisor" and changed "Line Manager"
   to "Area Line Manager"
• Page 6: How do I complete this form? section: At the end of the table, amended the Agreed by description as follows: "The position-holder, the direct line manager or supervisor, the area line manager (can be the same person as the direct line manager or supervisor), HOD and Dean/ED agree to the contents of the position description. The HR Business Partner confirms that good HR practice and policy has been followed."

• Page 1: Note section: Changed third bullet point to: "The completed form should be handed to the Principal Investigator for completion and sign-off and submitted by email to pdocs@uct.ac.za."

• Form Title: Application for Concession to Miss Classes
• When To Use The Form: This form should be used when PG Health Sciences Faculty students wish to make an application for a concession to miss classes.
• Help Document: Guidelines for Concession to Miss Classes

• Page 1: 
• IMPORTANT section: Various minor changes throughout.
• B. Deferred Exam Details section: Added two additional course rows. 
• C. Acknowledgement Checklist section: Minor edit to point 5.
• Page 2: 
• At the top of the page: Repeated autopopulated A. Student Details section. 
• Added point 10: "10. MyUCT email account only: I understand that all email communication related to a deferred examination application must be sent from my MyUCT email address and that the committee will only correspond via this email address."
• Replaced point 11. Follow Up with: "11. Follow Up: I understand and accept that:
  a) Having submitted an application, I have 10 calendar days in which to follow up if I don’t receive a response, and
  b) I have 7 calendar days in which to respond to any queries from the committee, and that no further correspondence will be entered into after this date."

• Page 1: 
• IMPORTANT section: Removed fifth bullet point. 
• SECTION A: STUDENT APPLICANT DETAILS: Changed A5 field label to: "Briefly explain why you are applying for a deferral of your examination/s".
• Page 2: 
• At the top of the page: Repeated autopopulated student name and student number fields. 
• In SECTION C: MEDICAL/PSYCHOLOGICAL REPORT:  
• In Date of consultation field: Removed "whether remotely or in person". 
• Added Type of consultation option field with "In-person" or "Remote" options.
• In Reg. Number field: Added "/SANC/SACSSP".
• In Professional Qualification field: Removed "SANC Reg. Number".

• Page 1: IMPORTANT section: In fourth bullet point: Replaced "together with the completed ACA44: Deferred Exam Application for in one PDF" with "by the course convener to deferred.exams@uct.ac.za with the student number in the subject line.".

• Page 1: 
• Replaced Application deadlines dates with: "Apply in 2021 if hosting a conference in 2022".
• Removed Committee meeting dates row. 
• Replaced Outcomes dates with: "Applications will be dealt with on ad hoc basis".
• Page 2: In Submission process section: 
• Removed first two bullet points.
• Replaced the last bullet point with: "Applications must be submitted via email to Jacqueline.Sylvester@uct.ac.za. "

• Page 1:Note section: 
• To third bullet point: Added "by all PhD students".
• Added fourth bullet point:"International students must complete Section D, in addition to Sections A, B and C."
• Page 2: Section D:International Students’ Declaration: To the first row (instructions) added: "International students".

• Form title: Added the word "Ethics" to the title as follows: DDB11 - Declaration Ethics and Submission Form.
• Page 1: 
• Note section: Applied minor changes for consistency and to ensure all sections are completed.
• Section B: Funding and Fees: To the first row (instructions) added: "Please consult your funder before making your choice."; to the third row (option 2) Note, added "1: This option is only available to students who submit before the 31 December. 2:"
• Page 2: 
• Added "Section C: Ethics Approval" and its content.
• Added "Section D: International Students' Declaration" and its content.

• In row 187, column D, for item "INT-CHRGS": Added the note text "NB: Matching credit is always GL4410 - debits must equal credits".

• Page 1: FACULTY OR DEPARTMENT REQUIRED section: Added Office of Inclusivity and Change (OIC) field. 
• Page 2: STAFF CATEGORY REQUIRED section: Removed Academic Pre-Clinical field. 
• Page 3: Email address information section: Replaced text with "HR will instruct ICTS to create a mailing list for survey/link distribution for research purposes."

• Page 1: 
• NOTES section: Updated the contact details for sending completed applications via email.
• SECTION A: APPLICANT DETAILS: Removed Faculty Officer contact details fields.
• SECTION C: APPLICANT’S FIELD OF STUDY: Added clarifying notes regarding Target population and Number of UCT staff required fields.
• SECTION D: FOR OFFICE USE: Updated role labels. 

• In both forms: In Section D: Removed the checkbox next to the statement "I enclose a report on the thesis."

• Page 7: Added section 3.8.4.

• Page 1: Investment Choice section: Added "Protection of Personal Information Act (POPIA) notice". 
• Page 2: When do I complete this form? section: 
• Replaced "fund" with "UCTRF" and "retirement fundings" with "Accumulated Retirement Savings".
• Replaced "UCTRF funds" with "Accumulated Retirement Savings".

• Page 1: Added "Protection of Personal Information Act (POPIA) notice" section at the bottom of the page.  

• Page 1: Added "Protection of Personal Information Act (POPIA) notice" section at the bottom of the page.  

• Page 1: Added "Protection of Personal Information Act (POPIA) notice" section towards the bottom of the page.  

• Page 1: Added "Protection of Personal Information Act (POPIA) notice" section towards the bottom of the page.  

• Throughout the form: Replaced "fund credit" with "Accumulated Retirement Savings".
• Page 3: Below REQUIRED ATTACHMENTS section:Added "Protection of Personal Information Act (POPIA) notice" section.

• Page 2: In 6. MEMBER DECLARATIONS AND SIGNATURE section: Added "Protection of Personal Information Act (POPIA) notice" section.

• Page 1: Added "Protection of Personal Information Act (POPIA) notice" section towards the bottom of the page.  

• Updated link to DD Resource Guide .

• Various changes throughout the form. 

• Various changes throughout the form and help document. 

• Various changes throughout the form. 

• Page 10: Various changes throughout the page. 

• Page 1 to 3: Separated Roman numeral options (ii) (a) and (ii) (b) and applied other minor changes.

• Page 1: Separated Roman numeral options (ii) (a) and (ii) (b) and applied other minor changes.

• Page 1: 
• IMPORTANT section: Added "/amber" after "red" in applicable bullet points. 
• C.Acknowledgement Checklist section: Added new point at the end: "12: I acknowledge that dishonesty in seeking a deferral may lead to a disciplinary charge."

• Page 1: Type of leave of absence requested (please tick ) sub-section: Removed Lockdown option. 

• Page 1: NOTES section: Second bullet: Changed to: "Prior to the search meeting obtain the up-to-date University employment equity profile and targets from the Transformation Committee Chair."
• Page 1-2: B. SEARCH MEETING section: 
• Equity plan sub-section: Changed second row to:  "Were the University and faculty/ department demographic profile and targets tabled at the search meeting?"
• Preferred demographic profile of the successful candidate sub-section: 
• Added 'Yes/No' question: "Please tick √ to indicate preference.whether the EE Goals and Targets for that occupational level have been achieved. "
• Added below 'Yes/No' question: "If “no” above, then please tick √ to indicate the under-represented groups for the relevant occupational level as per the University EE Plan for this post?  1: University EE Targets; 2: Academic EE Targets, if relevant; 3. Faculty/ Department EE Targets    
• Added a third row for indicating under-represented groups, if applicable.

• Page 1: IMPORTANT section: 
• Added new first bullet with sub-points: 
  “After completing the UCT Daily Health Screening app form on the day you were intending to arrive on campus to write an examination: 
• If the outcome yields a red circle, you may not come to campus and should instead apply for a deferred examination.  
• Your application must include a screenshot of the red circle outcome.
• Note that every time you receive a red circle outcome, you will be contacted by Student Wellness Services.”
• Changed fourth bullet to:  "All applications to be submitted as a single pdf file using Peoplesoft service requests  see https://vula.uct.ac.za/x/5lIFJg"
• Page 1: C. Acknowledgement Checklist section: Removed row for checklist item 12.

• Page 1: IMPORTANT section:Third bullet: Changed to: "3. The consultation (which may be remote) must take place before or on the day of the exam."
• Page 2: SECTION C: MEDICAL/PSYCHOLOGICAL REPORT: Date of consultation field: Changed text in brackets to: "Date health professional consulted with patient, whether remotely or in person, not the date of when the illness started."

• Page 1: Applied various changes for consistency throughout the page. 
• Page 2: Approval of recommendation by delegated authorities section: In field name for row three added "or COO".

• Page 2: Process issues section: 
• Added Area Finance Manager sub-section.
• Added signature rows for Line Manager and Area Finance Manager.

• Page 1: Updated deadlines and other dates as required. 

• Page 1: PAYMENT OF UCTRF BENEFIT section: At the end of the second row/paragraph:
• Added "Note: If you select this option, your form must be submitted by the 3rd of the month in which you leave UCT (for example: if you leave UCT on 31 December your form must be submitted by 3 December)."

• Page 2: 6.3 Preservation Fund Options sub-section: At the end:
• Added "Note: Your fund credit will be transferred to a near cash portfolio until payment is made to the Preservation Fund."
• Added "Required attachment: Copy of signed preservation fund proposal from the Investment Provider."
• Page 4: What documents do I need to attach? section: 
• In third bullet point, after retirement annuity added "or preservation fund".

• Page 2: Note sub-section: Removed "for Line manager rating" from the heading. Added "Line manager to attach" to second bullet point. 
• Page 3: 3. Agree performance objectives for the next performance cycle section: Added second bullet point: "Review the PD, and forward to the HR Business Partner (HRBP)".
• Page 5: What other documentation must be attached? sub-section:Added clarifying point to first bullet point: "This would include both the current PD being measured against the performance in the current review period, as well as the reviewed and/or amended PD after setting objectives for the new performance cycle."

• Throughout the form: Replaced all references to Research Contracts and Intellectual Property Services (RCIPS) with Research Contracts and Innovation (RC&I) including the links to the updated URLs.

• Page 4: 
• When do I send this form? section: Added a third bullet point: "In the case of Learning and Development towards Professional Registration under the Graduate Internship (section 2 of the Learnership and Internship Policy), to Head: Staff Learning Centre, Cambria House."
• When do I submit this form? section: At the end of the second bullet point changed it to: "This is done in all cases where Position-Related-Non-Formal development is paid for by either the Department or Faculty, or by the Staff Learning Centre."

• Page 1: 
• Updated the effective date from 1 March 2020 to 1 March 2021. 
• Updated the SARS rates for 2021 to R3.82 for motor vehicles, and R2.67 for motor cycles. .

• Page 1: B. ALLOWANCE section:
• In first bullet point, added "This remains unchanged for the current tax year ending 28 Feb 2022." at the end. 
• In second bullet point, replaced last sentence with: "Refer to SARS table. This remains unchanged for the current tax year ending 28 Feb 2022."

• Page 1: Updated the Mileage rate to "R3.82" per km with effect 1 March 2021.

• Page 1: ADVERTISING PLACEMENTS section: Enabled the External media text entry field.

• Added the ACA09 form to the ACA section on the UCT Administrative Forms web page in addition being listed on the UCT Student Administration Forms web page.

• Page 1: INVESTMENT CHOICE section: Renamed the portfolio names as follows: 
• From Income Fund (Portfolio A) to Capital Preservation Portfolio;
• From Balanced Fund (Portfolio C) to Balanced Portfolio;
• From Shari’ah Fund (Portfolio D) to Shari’ah Compliant Balanced Portfolio.

• Page 1-2: DEFERRED RETIREMENT section: 
• Removed first table row which contained a principle.
• Added contact details sub-sections. 
• Added 6.3. Preservation Fund Options section.
• Page 2-3: RETIREMENT BENEFIT OPTIONS section: Various changes made throughout this section. 
• Page 4: Added How are my Vested Share and Non-vested Share calculated? section.

• Page 1: 5. INVESTMENT OPTIONS section: Renamed the portfolio names throughout as follows: 
• From Income Fund Portfolio to Capital Preservation Portfolio;
• From Smoothed Bonus Fund Portfolio to Smoothed Bonus Portfolio*;
• From Balanced Fund Portfolio to Balanced Portfolio;
• From Shari’ah Fund Portfolio to Shari’ah Compliant Balanced Portfolio.
• Added following note for Smoothed Bonus Portfolio: " *This Portfolio is only available if you were invested in the Smoothed Bonus Portfolio prior to retirement."
  

• Page 2: Deadline dates section: 
• In Last date to add a course 2021 column: Replaced "19 March" with "29 March".
• In Get 100% fee adjustment column: Replaced "19 March" with "29 March".

• Adjusted all dates to reflect current year.

• Page 1: 1. Student details section: Added Qualification field.

• Page 1: 
• Section 1:  To be completed by the acquiring department: 1.3: USER DETAILS: Replaced OWNER'S NAME field with FOR REPLACEMENT/SECONDARY COMPUTERS, HAS ICT001 BEEN COMPLIED WITH? option field.
• Section 3: Authorisations: To ALL PURCHASES row label, added "EXCEPT ICT EQUIPMENT PURCHASED FROM PREFERRED VENDORS".
• Page 2: Assets and non-assets on one quote section: Added the following third bullet point with sub-points: 
• "The approvals per the AS001 relate to the full quote, not just the asset lines.  
• Therefore, the authorisers are providing their approval for the asset purchase as well as any other non-asset items on the quote submitted with the AS001. 
• The Assets Office does not require an MM010 for the non-asset lines.  
• However, if the additional items on the quote are being purchased from a different fund from where the asset purchase is being made, an MM010 will be required."
• Throughout, added links to ICT001 finance policy.

• Page 1: NOTES section: 
• Added following fourth bullet point: "All advertisements will reflect the universal UCT EE Sentence."
• Added Universal UCT EE Sentence sub-section: "Universal UCT EE Sentence:
  “UCT is a designated employer and is committed to the pursuit of excellence, diversity and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups. Our Employment Equity Policy is available at www.hr.uct.ac.za/hr/policies/employ_equity “"
• Page 1: REPLY DETAILS IN THE ADVERTISEMENT section: Removed  Employment equity sentence as approved by UCT Council row and fields.

• Page 2: Replaced "Acting DDB Chair" with "Deputy DDB Chair".

• Nedbank application form: Page 2: 3: ACCOUNT STRUCTURE AND PAYMENTS section: Changed selection for Is this a billing level? field: Selected No checkbox instead of Yes. Note: This application form is to be completed and sent off with the MM003 form.

• Page 1: STUDENT DETAILS section: Added additional row with "If you selected "N" for full time (i.e. part time) for dependent or spouse, is the qualification only offered part-time?" and Y/N option fields.
• Page 2: When do I complete this form? section: Added "If it is indicated that the course is going to be taken full time for your spouse or dependant (i.e. Y is selected for Full-time? field), and through an audit it is found that the qualification is not offered full-time, UCT has the right to reverse the rebate."

• Page 2: Deadline dates section:
• "G12.2" rule changed to "G13.1" and deadline dates updated for 2021. 
• All instances of "2020" changed to "2021"
• Page 3: ACA09S: Planned degree curriculum (List course codes) table: Updated the years to start with the current year. 

• Page 1: In the footer: Replaced "pfo-deptawards@uct.ac.za" with "pfodept-awards@uct.ac.za".
  

• Note: This form applied for the 2020 grace period which has expired, so it has been removed and is no longer in use. The 2021 grace period request process is now on PeopleSoft and may be accessed until 28 February 2021 for all eligible students.

• Page 1: In the Note section: Added the following: 
• Changed the second bullet point to the following: "Once you have the HoD(s) signatures for each course, you must upload the ACA36 form(s) with your curriculum form as a single registration service request. Your curriculum form cannot be processed without your ACA36 credit/exemption application."

• In all these forms: Made applicable changes to permit an electronic signature.
• Note: File format changed from ".doc" to ".docx" to enable the image insertion field type.

• Page 1: 
• Replaced Application deadlines dates with: "Visits taking place throughout 2021".
• Removed Committee meeting dates row. 
• Replaced Outcomes dates with: "Applications will be dealt on Ad hoc basis".

• Page 1: Updated all instances of the deadline for submission to: Friday, 30 April 2021. 

• Page 1: Updated all instances of the deadline for submission to: Friday, 30 April 2021.

• Page 1: 
• In 1. Fund holder details section: Made applicable changes to permit electronic signatures.
• In 2. Student /Fellow details section: Updated all year references to "2021" and made applicable changes to permit electronic signatures.
• In the footer: Replaced "Bongiwe Ndamane" with "pfo-deptawards@uct.ac.za".
• Note: Form file format changed to .docx.

• Page 1: 
• In 1.Student details (To be completed by the student) section: Updated year to "2021" and made applicable changes to permit electronic signatures.
• In 3. Fund holder details (To be completed by the fund holder) section: Made applicable changes to permit electronic signatures.
• In the footer: Replaced "Bongiwe Ndamane" with "NRFFunding@uct.ac.za".
• Note: Form file format changed to .docx.

• Page 1: In the Note section: Increased the premium to R35/day.

• Page 1: 
• In the Note section: Increased the excesses for Assets (Other) as follows: 
• Damage/theft: Increased to R30 000.00
• Removed: High risk portable devices and equipment. 
• In the Complete this form and return to section:
• Removed "Room 3.12.1"
• Added: "Phone Juliet: (021) 650 7237"

• Uploaded corrected form.

• Page 4: In the When do I use this form? section: Added last bullet point "performance objectives are set during Development Dialogues". 
• Page 6: 
• In the Where do I send this form? section: Added note "In all cases, a copy of this form is sent to the relevant HR Business Partner".
• In the Where can I get further assistance? section: Replaced "HR Practitioner" with "HR Business Partner".

• Page 3: Help to complete a UCT Purchasing Card application form (MM003): In About the UCT Purchasing Card section
• In the Nedbank application form sub-section: In the first bullet point: Changed sections to: "section 2, section 6 and section 9.2".
• In the Bank charges associated with the PCard sub-section: Changed the annual card fee to: "R250".
• Nedbank application form: Replaced this form with the latest form supplied by Nedbank. Note: This application form is to be completed and sent off with the MM003 form.

• Page 1: Replaced the submission address in the Instructions section to applicable PPS Vendor Management Section email address: tenders@uct.ac.za.
• Pages 2 to 3:Added the “insert image” form field, for the signatures in this form to facilitate virtual completion and submission.

• Page 1: In the first Note: Removed the following: "Preference will be given to applications which also allow for virtual participation in case of travel restrictions".

• Page 1: 5. Option to continue membership of UCT Group Schemes section: Amended the Note sub-section to the following two bullet points: 
• "If you have elected to continue membership of the medical aid scheme you must contact Health Care Specialist, Debra De Gouveia-Meyer.
• If you have elected to continue membership of the UCT Separate Group Life Assurance Scheme you must complete the HR159 debit order form."
• Page 2: 6.Deferred retirement section: In 6/1 Phased retiree sub-section, amended the first row of the Transferring leave pay to UCT fields replacing "all" with "max".
• Page 3: Required attachments section: Second bullet point: Removed "either the medical aid scheme or".
• Page 4: What documents do I need to attach? section: Second bullet point: Removed "either the medical aid scheme or".

• Page 1: 
• Title: Removed "& beneficiaries" from the form title. 
• Note section: Second bullet point: Removed "the medical aid and/or".
• Personal details section: Removed the Beneficiary status option. 
• Acknowledgement of debt and authorisation by requester section: 
• First bullet point: Removed "the medical aid and/or".
• Removed the second last bullet point. 
• Page 2: 
• When do I complete this form? section: Removed "the medical aid and/or".
• Where do I send this form? section: Removed first bullet point.

• Changed SAP Doc # to: 9503
• In POSTKEY row: Added note: "[Note: For postings to customer accounts, this must either be 01 (=DR) or 15 (=CR)]"
• Various other changes throughout the form..

• Page 1: 
• In the first section: Changed bullet point as follows: "Full curriculum vitae (only copies of requested documents to be included)."
• In the Race (for stats purposes) options: Added the "Foreign National" option.

• Page 1: In the Candidate and appointment information section: Added the Race (for stats purposes) row and options.

• Page 1:
• In the first section: Changed bullet point as follows: "Full curriculum vitae (only copies of requested documents to be included)."
• In the Race options row: Added "(for stats purposes)" to the field label and the "Foreign National" option.

• Page 1: In the Note section: Added the following: 
• Added to the first bullet point: "You need to contact the HoD(s) via email. Remember the HoD must also see a copy of your transcript and, if needed, other sources. The Dean will approve the credit/exemption as part of the curriculum approval process, so you do not need to get the Dean’s approval on the ACA36 form. "
• Added the second bullet point: "Once you have the HoD(s) signatures for each course, you must upload the ACA36 form(s) with your curriculum form as a single service request. Your curriculum form cannot be processed without your ACA36 credit /exemption application."
• Added to the fourth bullet point: "This will be charged to your fee account so you need not pay in advance."
• Removed the following bullet point: "Details of the transfer process can be found on the UCT website (http://www.uct.ac.za/googlesearch/?q=credit+transfer)."

• Page 1: In the NOTES section: 
• First bullet: Added link to EE web page on UCT website.
• Third bullet: Moved the sentence "The delegated authority should not make any offers without seeing and carefully considering this form." before the following statement in brackets "(Please ensure that this is done immediately after the process is completed to avoid delays in offering appointments to candidates)".
• Page 1: In B: SEARCH MEEING section:
• Merged the Give comment fields. 
• In the Designated candidate sub-section: In both rows, changed "will a decision be" to "has a decision been"
• In the Preferred demographic profile of the successful candidate section, removed Preference 3: Third choice.
• Page 2: Removed Draft advertisement and equity statement section. 
• Page 3: In the last table, changed column headings as follows: Changed "ROLE" to "ROLE PLAYER".
• Page 4: 
• In the Where do I send this form? section: replaced "director.oic@uct.ac.za" with "glenda.kayster@uct.ac.za")
• In the Queries? section: Replaced "Manager (Jongisizwe Gomomo)" with "Officer (Glenda Kayster)"

• Note: This form has been reinstated and replaced with a temporary version of the form. A revised permanent version of the form will be made available when applicable.

• Page 3: In Submitting the form section: In T1 (not students) contract type row replaced "ten days" with "one month".

• Page 1: Indented the sub-options for option (ii)and option (iii).

• Page 1: Indented the sub-options for option (ii).

• Page 1: Indented the sub-options for option (ii).

• Sheet 1 (Expense GL (excl HR) sheet): In the TRFS-SAL row, changed the GL account includes… field adding "GOB" and replacing "1766" with "766" as follows : "the transfer of GOB cost recoveries between funds. NB: Matching credit is always GL766 - debits must equal credits"

• Page 1: In SECTION 2: Method of disposal: 
• In sub-section 2.1: Replaced "Assets office" with Assets Office email address (i.e. fnd assets@uct.ac.za) and removed Remarks field. 
• In sub-section 2.2: Added Assets Office email address email address where applicable and made any related amendments.. 
• In sub-section 2.3: Replaced "Assets office" with Assets Office email address (i.e. fnd assets@uct.ac.za) where applicable and replaced "Amount received" field with "Trade-in amount" field.
• In sub-section 2.3: Replaced "Assets office" with Assets Office email address (i.e. fnd assets@uct.ac.za) with applicable amendments,  made various changes to all fields except the first field and revised the note.

• Page 1:
•  In the instructions section: Amended the first, second and third bullets. Removed the last two bullets. 
• In Section 1: To be completed by the acquiring department: 
• In 1.1. Added an explanatory note for the DEPARTMENTAL INVENTORY NO. field. 
• In 1.2. Amended first field to: "ASSET VALUE INCL. VAT"
• In Section 3: Authorisations: Changed first field label to: "ALL PURCHASES > R28 750 INCL. VAT"
  
• Page 2: 
• In the Asset threshold section amended to: "The current threshold for asset recognition is R28 750 including VAT".
• Added the Communication section regarding using the department email address and appealing that only completed forms with all approvals are submitted. 

• Page 1: In Checklist section: Added "Customer (SAP Acc.) Deactivated" checklist item.

• Page 1: Added General Provisions Relating to Deviations section.
• Page 2: In Tender details section, in Tender deviations type sub-section: Added "Alternative Procurement Method" and "Practicalities" item types with their descriptions.

2020

• Various changes made throughout this form.

• Various changes made throughout this form.

• Various changes made throughout this form.

• Page 1: Updated the application deadlines dates and added comments, as applicable, for the committee meeting and outcomes for Round Two. 

• After all references to the HR158 UCTRF Living Annuity form, removed the text: "and a copy of your living annuity quote summary".

• Updated entire help document to reflect current form.

• Page 1: Customer details section: 
• In the Sales order processed by row, replaced "RC&I" with "RCIPS".
• In the Reasons for credit note row, replaced "Foreign exchange" with "Incorrect currency".

• The URL to the MM031a has changerd to the following secure URL: https://perceptive.uct.ac.za:4000/mm031/mm031a.html.

• Page 1: E: Authorisation section: 
• Added Fund Holder signature fields.
• Changed first limit sub-sections to: 
• "For permanent limit changes Note: Provide a letter of motivation for limit changes above R30,000."
• "For temporary limit increases below  R50,000  Note: Provide a letter of motivation for this change."
• "For temporary limit increases above R50,000 Note: Provide a letter of motivation for this change."
• Split last signature row into two rows: one for Director: PPS and the other for ED: FInance.

• Page 1: Instructions section in second bullet point:
• Removed "at the Student Wellness Service (SWS)".
• Removed second semester 2020 dates.
• Updated first semester 2021 dates. 

• Updated any links to the MM014 form to reflect the file format change noted below.

• File format changed from ".doc" to ".docx" to enable the image insertion field type.
• Page 1: Added In E: Authorisation section: 
• For signature fields: Enabled the insertion of a signature image and/or signature text.
• Below additional temporary change condition For temporary limit increases above R50,000 added signature and date fields for authorisation by PCard Manager / Senior Contracts Manager.

• Page 1: In Payment of UCTRF Benefit section, Option 1 sub-section: Added Transferring leave pay to the UCTRF sub-section. 
• Page 3: Added Can I claim tax relief on additional lump sum contributions to the UCTRF? sub-section.

• Page 1: In 6. Deferred Retirement section, 6.1 Phased retiree sub-section: Added Transferring leave pay to the UCTRF sub-section. 
• Page 4: Added Can I claim tax relief on additional lump sum contributions to the UCTRF? sub-section.

• Page 1: In Section E: Authorisation
• Added signature and date field for line manager authorisation. 
• Added additional temporary change condition: "For temporary limit increases above R50,000 Note: Provide a letter of motivation for the change" with signature and date fields for authorisation by Director: PPS/ED: Finance.

• Title: DDB17 – Appointment of an Assessor
• When To Use The Form: When appointing an assessor for a PhD thesis.

• Title: DDB17a – Assessor’s Declaration Form
• When To Use The Form: When an approved assessor has agreed to assess a PhD thesis and is in the process of being appointed.

• FM007: In NOTES section: Added "If more you are applying to close more than one fund, instead of using this form, please use the FM007 spreadsheet."

• FM007 spreadsheet: Added new spreadsheet for cases when applying to close more than one fund.

• FM003: Updated with formatting and other changes made throughout the form. 
• FM003hlp: Fully updated.

• This form has been temporarily removed. A revised form will be made available once the amended course participation process has been finalised.

• Page 1: In 3. DECLARATION FOR DRAWDOWN EXCEEDING FSCA’S MAXIMUM section: 
• Adjusted any "actuary" references to reflect any FSCA-related changes and linked to FSCA maximum rate table on page 3.
• Removed first bullet point in member confirmation. 
• Replaced "Board" with "Trustees".
• Removed Financial Advisor details and signature section.
• Page 2: In 6: MEMBER DECLARATIONS AND SIGNATURE section: In NOTES sub-section: Adjusted point 6 to reflect FSCA-related changes and include the reference to applicable FSCA maximum rates table on page 3.
• Page 3: In COMPLETING A UCTRF LIVING ANNUITY FORM section: Added third section titled "What is the FSCA’s maximum draw-down rate?" and the applicable rates table content.

• Title: ACA54 – Special Technical Fee Waiver Request for Lockdown-Related Reasons
• When To Use The Form: When master’s and PhD students are seeking a fee waiver in terms of the special Council concession on fees for research students affected. 

• Page 1: In NOTES section: In fourth bullet point, added "which can be scheduled via director.oic@uct.ac.za"

• Page 1: In NOTES section: In fourth bullet point, updated role to: "Employment Equity Manager."

• Page 1: In NOTES section: In last bullet point, updated second role to: "Employment Equity Manager."
• Page 4: 
• In Where do I send this form? section, updated the email address to: "director.oic@uct.ac.za"
• In Queries section: Updated the contact position and name to: "Employment Equity Manager (Jongisizwe Gomomo)"

• Page 1: Superviser/s Approval section: Added Co-supervisor approval fields and updated the section title accordingly.

• Page 1: Reduced font size of input fields.

• Page 1: Added form fields and updated the format of the form to "docx". 
  Note: Link to form has changed due to file format update: http://forms.uct.ac.za/ddb06.docx 
• Page 1: For signature fields: Enabled the insertion of a signature image and/or signature text.

• Page 1: Added Email address and Contact number fields. 

• Page 1:
• Renamed Telephone number field to Contact number field. 
• Added Faculty field. 
• Page 2: Minor amendment to PhD Candidate signature fields.

• Page 1: Added Faculty field.

• Title: DDB06a – Template for Corrections
• When To Use The Form: This template is used by a PhD candidate to list the corrections made to their thesis in response to the examiners' comments/ criticisms, after receiving a Result (ii) outcome.

• Title: DDB16 – Template for Revisions
• When To Use The Form: This template is used by a PhD candidate to list the revisions made to their revised thesis in response to the examiners' comments/ criticisms, after receiving a Result (iii) outcome.

• Page 1: Section 1: Replaced "Serial No." with "Asset No." field.
• Page 1: Section 2.2: Removed "Insurance company" and "Claim placed by" fields. 
• Page 1: Section 2.4:
• Reworded title as follows: "SOLD: Complete this section and section 3, and send this form together with the proof of payment to the Assets Office (no documents to be submitted to Debtors)".
• Removed fields: "Delivery note no."; Invoice no.; "Processed by"; "Date processed".
• Added note: "Please note: Bank statement payment reference to include the prefix “Asset Sale”.".

• Page 2: Applied updates to final dates for curriculum change applications.

• Various updates throughout the form.

• Corrected the title metadata in the form. 
• Page 1: 
• In point 4, replaced both instances of "report" with "written report"
• In point 5, converted to yes/no statements and added yes/no columns for selection. 

• Updated the URL to the new secure URL.

• FM005: 
• In SAL-TEMP group: Removed GL1766 - GOB STAFF COST RECOVERY.
• In TRFS-SAL group: Corrected GL1766 description to: "STAFF COST RECOVERY – EXPENSE".
• FM005hlp (Guideline GL Expense Accounts):
• In column D for GLs 1760, 3450, 3340, 4410, 4440: Added note: “NB: Matching credit is always GLxxxx - debits must equal credits”.  
• Added GL1766.

• Page 1: Payment Details section: In the Allowance Period column, updated the wording from "3 months" to "6 months".  
• Page 2: Payment guidance based on staff online activity section: Updated the wording from "3 months" to "6 months".

• Page 1: NOTES section: Replaced last bullet point with: "Please submit your application including the completed application form and all the above documentation directly to Joy Henry via email (joy.henry@uct.ac.za) for the attention of the Executive Director: Human Resources (EDHR). Please do not submit these to the EDHR directly."
• Page 1: Section C:  
• Made some minor wording changes to Target population and Amount of time required for fields. 
• Added Number of UCT staff required (sample) field.
• Added Research method option field.
• Moved Proof of ethical clearnace status attached option field to Section D. 
• Page 1: Section D: Added Proof of ethical clearance status from the University/Institution, if registered outside of UCT option field.

• Page 1: Student details section: Added a new field: “Name of the advisor previously consulted (where known)”.
• Page 2: Instructions section: Added a third bullet point with links to page 3: “If you are Science Faculty student, then you must complete the ACA09S supplement on page 3 as well.”
• Page 3: Added the ACA09S supplement for completion by Science Faculty students only.

• Page 2: In the For Office Use section: Added the following question field and Yes/No fields: "If the member elected to become a deferred pensioner and has an outstanding, pension-backed housing loan, have you asked the member if they want to pay the outstanding amount or continue to pay the loan by debit order?"

• Page 3: In the Office Use section: Added the following question field and Yes/No fields: "If the member elected to become a deferred pensioner and has an outstanding, pension-backed housing loan, have you asked the member if they want to pay the outstanding amount or continue to pay the loan by debit order?"

• Page 1: Various contact details were updated for 2020.

• Various formatting and field updates and updated link to UCT Open Access Policy.

• Page 1 and page 2: Updated the date for sending forms for your department from "8th of the month" to the "3rd of the month".

• Note: This form has been moved to a new platform, see: FHS029: Use of Animal Material for Scientific Purposes

• Dates updated to reflect current cycle.

• Note: This form has been moved to a new platform, see: FHS031: Animal Incident, Protocol Deviations & Unanticipated Problems

• This form is no longer in use. Updated the link to ServiceNow, see: Conference request at UCT

• This form has been removed. Note: From 1 July 2020 all journal requests must be submitted using FM014 spreadsheet.

• This form has been removed. Note: From 1 July 2020 all journal requests must be submitted using FM014 spreadsheet.

• The FM014 Word form has been removed and replaced with the FM014 Excel spreadsheet. 
• Note: From 1 July 2020 all journal requests must be submitted using FM014 spreadsheet.

• Page 1: Removed references to Portfolio B (Smoothed Bonus Fund) and links to UCTRF Investment Guide (these links will be reinstated when updated guide is available).  

• Page 3: In the Administrative Clearance (Office Use Only) section: Removed text in brackets for Bursary/Amount field.
• Page 4: In the Completing a staff education bursary scheme application form HR180 section, in When do I complete this form? section: Added Payclass and threshold table. 

• Updated redirect information to SuccessFactors Learning website and changed contact details to email address.

• Page 1: Corrected/updated the deadline dates.

• Page 1: In Section B: 
• Replaced the header row with the following note: "Select either options (i), (ii), (iii) or (iv) ; If you selected either option (ii) or option (iii), please also select a sub-option and provide any required details."
• Removed related instructional text.
• Page 2: For signature fields: Enabled the insertion of a signature image and/or signature text.

• Page 1: In Section B: 
• Replaced the header row with the following note: "Select either options (i), (ii), or (iii); If you selected option (ii), please also select a sub-option and provide any required details."
• Removed related instructional text.
• Page 2: For signature fields: Enabled the insertion of a signature image and/or signature text.

• Page 1: For signature fields: Enabled the insertion of a signature image and/or signature text.

• Page 2: 
• Changed submission instructions to provide details on submission using PeopleSoft service-requests. 
• Updated deadline dates to reflect the revised schedule.

• This temporary 'COVID-19 lockdown' form has been removed and is no longer in use. Use the ACA09 form instead. 

• Page 1: 2.Request to drop a course section: 
• Changed the deadline for dropping a course from 29 May to new deadline of 5 June 2020. 
• Changed the third bullet to: "The last date by which to drop a first semester course and have it removed from your transcript and receive a full fee refund is by the end of Friday, 5 June 2020."
• Page 1: Deadline dates section: Removed the deadline dates section towards the bottom of the form.

• On the Administrative Forms page: In the When to Use This Form field for this form: Added the following note: "Note: UCT staff can apply for leave using SAP HR Employee Self-Service (ESS). Ad hoc staff, paid-on-claim staff or those paid by a temp agency will unfortunately not have access to the service due to the temporary nature of their role. Login to HR Employee Self-Service." 
• Page 1 and Page 3: Added  the following note: "Note: UCT staff can apply for leave using SAP HR Employee Self-Service (ESS). Ad hoc staff, paid-on-claim staff or those paid by a temp agency will unfortunately not have access to the service due to the temporary nature of their role." 

• Page 2: In INT-FEES International Fees section added "|--394        INTERNATIONAL ADMIN FEE".

• Removed all fields that indicated the number of working days/calendar days/months from both these forms.

• Page 1: Changed the journal document number to start with 9502 (instead of 9501) and updated the subsistence and travel (S&T) and mileage rates.

• Converted form to writable PDF form and made various changes to update the form including adding Clearance of Non-GOB Contracts process for context
• Note: This is a writable PDF form and cannot be completed directly in an Internet browser. It must be downloaded to a device (right-click and Save link as/Save target as), before it can be completed using Adobe Acrobat Reader. 

• URL for the form has changed to: http://forms.uct.ac.za/aca08.pdf .
• Page 1: In the Notes to students section: 
• Changed point 1.2 to:  "Complete this form (writable PDF) and and upload it to Cancellation of Registration Application on service requests on PeopleSoft. For help in how to do this go to: https://vula.uct.ac.za/x/7rgfwa. "
• Changed point 1.3 to: "The date of uploading the form to PeopleSoft service requests is taken as the date of cancellation."
• Page 1: In the For Office Use section: Removed first two rows and edited the third row accordingly.

• Various changes made throughout this form to ensure that it is consistent with the new interim GEN006 - Remote connectivity policy. See also: Data connectivity staff guideline

• Page 1: In the Type of leave of absence requested section: Added the new type of leave of absence: "Lockdown"

• Page 1: In the information section: 
• Deadlines... sub-section: Dates updated to reflect extended deadline. 
• Submission Requirements sub-section: Changed to: "Due to COVID-19, we urge for the completed nominations (electronic copies) to be submitted to researchfunding@uct.ac.za on or before the deadline date (Friday, 22 May 2020)."
  

• Page 1: In the Information section: 
• Deadlines... sub-section: Dates updated to reflect extended deadline.
• Submission Requirements sub-section: Changed to: "Due to COVID-19, we urge for the completed nominations with the supporting portfolio (electronic copies) to be submitted to researchfunding@uct.ac.za on or before the deadline date (Friday, 22 May 2020)."

• Page 1: In the ID or passport number field added "or passport" to the note.
• Page 2: 
• In the Qualifications sub-section, added: "Please indicate the NQF level of your highest qualification (please attached a copy of your highest qualification)."
• In the Employment History sub-section added: "Please indicate your total years of experience that is relevant to the position you are applying for." and the year ranges.
• Changed the note at the end of the page to: "Candidates invited for interview will be asked to bring along their signed hard copy of this form."

• Page 1: Various amendments, including the email address which is now: fitforstudy@uct.ac.za.

• DDB12: Page 2: Section D: Examiner Report: Enabled the insertion of a signature image and/or signature text. 
• DDB12a: Page 1: Section D: Examiner Report: Enabled the insertion of a signature image and/or signature text.

• Page 1: Notes section: Corrected the reference to the GEN004 policy and added a new note regarding the HR109a form. 
• Page 1-2: Corrected two other references to the GEN004 policy throughout the form. 

• Title: HR109a – Data Allowance Multiple Payments
• When To Use The Form: When departments need to authorise payments to staff who are eligible to receive a data allowance as per Category 2 and Category 3 of the interim finance policy on Remote Connectivity (GEN006).

• DDB12: Page 2: Section D: Examiner Report: Enabled the insertion of a signature image. 
• DDB12a: Page 1: Section D: Examiner Report: Enabled the insertion of a signature image.

• Extended the due date for the submission of applications to drop a course from 8 May to 29 May.

• FM005: Page 7: Added GL: "2554 - PUBLICATIONS - OPEN ACCESS"
• FM005hlp: Expense GL (excl HR) worksheet, line 77: Added GL: "2554 - PUBLICATIONS - OPEN ACCESS"

• Page 1: Section 1. Student details:  
• Added new Yes/No option field: "Have you already consulted a student advisor?
• Changed the following related field to: "Name of the student advisor/convener consulted"

• Title: ACA09a – Application to drop a course
• When To Use The Form: When needing to withdraw from a course between 20 April and 8 May 2020.
  

• This form has been made unavailable temporarily. If you need to withdraw from a course between 20 April and 8 May 2020, please use the special ACA09a form created for this purpose which will be made available during this period. 

• Page 1: Information section: Dates updated to reflect extended deadline or dates still to be confirmed (TBC).
  
• Page 2:  Submit application to section: Updated to reflect application submission via email not post.

• Title: FHS029 – AEC: Application Form for the Use of Animal Material for Scientific Purposes
• When To Use The Form: This form must be completed when applying for the use of animal material for scientific purposes.

• Title: FHS030 – AEC: Reciprocal Recognition of Review Decisions
• When To Use The Form: This form must be completed when applying for the reciprocal recognition of review decisions.

• Title: FHS031 – AEC: Reporting of Protocol Deviations and Unanticipated Problems 
• When To Use The Form: This form must be completed when reporting protocol deviations and unanticipated problems to the AEC. 

• Title: FHS032 – AEC: Pilot Feedback Report Form
• When To Use The Form: This form must be completed when submitting a pilot feedback report to the AEC. 

• Complete revision of the form, various changes.

• Page 1:  Updated SSS email address and replaced RMS with "Mercury".

• Page 1: Updated the application deadline.

• Page 1: Updated the application deadlines, the committee meeting dates, and outcomes dates. 

• In the When To Use The Form field, in the Notes section:  Added new first bullet point: "If you are accessing any of these forms remotely (i.e. not directly connected to UCT Network or eduroam), you will need to do so via VPN which requires that AnyConnect (UCT VPN software) is installed."

• Page 3: Added section: What else do I need to know? with references to the UCTRF website and downloads relating to certain exclusions that may apply to your death and disability cover if you travel outside the borders of South Africa.

• Page 1: Section D: Confirmation of completion of checklist by CoA Chair: Enabled the insertion of a signature image. 

• Page 1: In Notes section: Various changes were made. 
• Page 1:In the Declaration by Examiner section: 
• In declaration 1, added "in the field below."
• In declaration 2, changed to: "Have you been affiliated or associated with UCT in any capacity (including honorary) within the past 3 years? If yes, please elaborate in the field below." 

• Page 1: 
• In Instructions section: Various changes made and some points added. 
• Added heading to Candidate section. 
• Page 2: Added List of External Examiners section. 
• Pages 3 to 7:
• Added "Details of" to External Examiners section heading and made various changes to the sub-sections 1 to 5. 

• Page 1: Deadlines section extended and deadlines changed and notes expanded.
• Page 2: Various changes applied in: 
• Hardware/Software Applied For section:
• Detailed Budget section: 
• Pages 3 to 5: Various changes applied in Equipment Information section.
• Page 6: Various changes applied in Recommendations and Approval section

• Title: DDB15 – Checklist for inclusion of publications in a PhD thesis
• When To Use The Form: This form must be completed by the CoA Chair to determine a student’s contribution to publications that they intend to include in their thesis.

• Page 1: Changed the amount from "R15,000" to "R25,000" in the following GL accounts in line with the revised AST001 -UCT Asset Register policy:  4320, 4360, 4400, 4410.

• Page 1: In the Leave of absence applicant details section, added a confirmation field: "I confirm that I have informed my supervisor of my application for leave of absence."

• Page 1: In the Reason for Change section, added the text field: "Does this potentially affect the distinction/degree honours?"

• Title: ACA53 – Motivation for acceptance of a late submission to the Fit for Study Panel
• When To Use The Form: When motivating to the chair of the Fit for Study Panel for late acceptance of an application to return from Leave of Absence. 

• Header: Removed the fax number and replaced the last digit of the telephone number with "2/4"
• Page 1: Removed "2019" from the form heading.

• Various changes made on the form, in particular in Section 4 and with the addition of the HREC - Debit Order Form. The help document was updated accordingly.  
• Added links to the HREC Fee Structure and HREC Debit Order forms which are hosted on the HREC website.

• Page 1: Adjusted the SARS rates per km with effect from 1 March 2020 for motor vehicles (to R3.98)and motor cycles (to R2.79).

• Page 1: In Section B: Adusted the maximum daily rate with effect from 1 March 2020 for incidental costs only (to R139.00) and for meals and incidentals.(to R452.00)

• Page 1:  
• Moved the field asking if the applicant would like to be considered at a lower level if they were unsuccessful at the level they applied to the For Academic posts only sub-section. 
• Added "for the first time" at the end of the question "Where did you you see this vacancy advertised". 
• Page 2:In the Summary of Qualifications and Experience section: 
• In Qualifications sub-section, added field to indicate  NQF level of highest qualification and request for copy of this qualification.
• Added "Registration with Professional bodies" sub-section and added these words to the section heading.
• In the Employment History sub-section, added fields for indicating total years of experience relevant to position applying for. 
• In the For Academic posts only sub-section, extended the first field. 

• Page 1: Added "for the first time" at the end of the question "Where did you you see this vacancy advertised".
• Page 2: In the Summary of Qualifications and Experience section: 
• Added "Registration with Professional bodies" sub-section and added these words to the section heading. 
• Added additional rows to Employment History sub-section.

• Title: Purchasing Card Unposted Transactions
• When To Use The Form: This form is the first of a series of four forms used to submit PCard transaction documents:
• MM031b – submit documents for a specific transaction (select a PCard transaction from the MM031a).
• MM031c – resubmit documents for a transaction if requested by a card processor via email.
• MM031d – when a card processor requests an update about budget in a fund.

• This form has been replaced by MM031a: Purchasing Card Unposted Transactions

• Page 1: 
• Added "Deadlines for applications to be submitted to Faculty Equipment Committee Chair:" and replaced deadlines with category 1 and category 2 application deadlines. 
• Added: "For detailed calls for applications and the timelines of review processes applicable to each category, please see: Current funding opportunities".

• Page 1: In the Notes section: 
• Added bullet point: "Fringe benefits tax will be applied, as applicable, based on the prevailing South African Revenue Services regulations."
• In last bullet point: Replaced 25% with 10%. 
• Page 2: In the When do I complete this form? section: 
• Replaced all instances of "T2" with "fixed term". 
• Updated fee rates which generally apply, 
• first bullet point: from "25%" to "0%" 
• second bullet point: from "60%" to "35%"
• Page 2: In the When do I submit this form? section: At the end of the sentence, added text: "no later than 15 August of current registration year."
• Page 2: In the What other forms do I need to complete? section: In the first bullet point, replaced "25" with "28".

• Replaced contact Mandy Constant with Yvonne Brown.

• Page 1: In Section B: Added: “I have examined this thesis and recommend:” above the Option and Recommendation columns.

• Page 1: In Section B: 
• Replaced the header row with the following note: "Select either options (i), (ii), or (iii); If you selected option (ii), please also select a sub-option."
• Removed related instructional text.

• Page 1: In Section B: 
• Replaced the header row with the following note: "Select either options (i), (ii), (iii) or (iv) ; If you selected either option (ii) or option (iii), please also select a sub-option."
• Removed related instructional text.

• Page 1: Section One: Application deadline, committee meeting and outcome dates updated from 2019 to 2020 for round one and round two. Some heading edits.
• Page 2: Eligibility: Added note "Applications for a grant to host an honorary staff member already formally affiliated to UCT (Honorary Research Associates/Affiliates; Honorary Professors; Honorary Associate Professors) will not be considered by the committee."
• Page 4: Section Two: 
• 5. Activities of visitor:  Extended instruction to "submit the detailed programme of the visit." 
• 6. Costs of Visit: Updated daily rate for subsistence. 
• Page 5: Section Two: 9. Application checklist: Changed item 4 to "Separate attachment of the detailed programme of the visit" 

• Page 1: Information section: 
• Reference to current year updated throughout form.
• Eligibility criteria: 
• Added to first bullet point a principle regarding part-time staff. 
• Added second bullet point regarding the  completion of nominated creative work.
• Submission requirements: Reworded and changed addressee.
• Page 2: 1.  Details of Nominated Work:  Added field for indicating role of nominee and names and roles of any other significant contributors/participants if they were not the sole creator of the work. 

• Page 1: Information section: 
• Dates updated to reflect current cycle..
• Submission requirements: Reworded and changed addressee.
• Page 2: Some minor wording changes.

• Page 1: Information section: Dates updated to reflect current cycle.
  
• Page 3: 2. Short research visits abroad – details of host: Brief motivation for research visit: Reworded request for additional motivation and research proposal.
• Page 4: 4. Provisoional budget: Changed the link to the SARS rate per country and removed the note regarding SADC countries not being considered "international".  

• Page 1: Examiner details: Added a row providing the option to either donate the honorarium to a specific fund or not to donate it and have it paid to their bank account instead. Included a link to a page listing the fundraising priorities.
• Page 2: Claim details: Rand values for marking undergraduate and post graduate essays / projects / reports updated.
• Page 3: When do I complete this form?: Rand values for undergraduate and post graduate marking updated.

• Page 1: Examiner details: Added a row providing the option to either donate the honorarium to a specific fund or not to donate it and have it paid to their bank account instead. Included a link to a page listing the fundraising priorities. 
• Page 2: Claim details: Rand values for marking Master's Research Dissertations updated.
• Page 3: When do I complete this form?: Rand values for marking Master's Research Dissertations updated.

• Page 2: Updated dates to reflect 2020 deadline dates and checked and updated links to 2020 content, as required.

• In C. AUTHORISATION section, replaced "R1 000 000" with "R2 000 000".

• Throughout the form replaced "Claimant" with "Payee".
• In approval section: 
• Replaced "R1500" with "R15000".
• Replaced "HOD/Dean/Exec Director/DVC" with "Line manager".

• Throughout the form replaced "Claimant" with "Payee".
• In approval section: 
• Replaced "R1500" with "R15000".
• Replaced "HOD/Dean/Exec Director/DVC" with "Line manager".

• Throughout the form replaced "Claimant" with "Payee".
• In approval section: 
• Replaced "R1500" with "R15000".
• Replaced "HOD/Dean/Exec Director/DVC" with "Line manager".

• On request from the Finance Department, the owners of the associated business process, this form has been removed.

• Throughout the form, removed all instances of "PASS". 
• Page 3: In Administrative Clearance (Office Use Only) section: Changed Bursary Amount figure to R10000. 

• Changed closing date from "10 April" to "9 April", since "10 April" is a public holiday. 

• In the title section: Replaced "2019" with "2020". 
• In the Important section: 
• At the end of the first paragraph, added "and whether the RAC acted procedurally, or not."
• In the second last paragraph, replaced "wish"
   with "need" and added "It will be accepted only if there are compelling reasons why you did not provide it in the first place. "

• Various wording changes throughout the form.

• Added updated submission email address.

• Updated to reflect the revised dates for 2020 and to remove the submission email address. 

• Various changes to reflect the Chair of the Senate Readmission Review Committee (SRRC) role, and added  motivation field for condoning late submission of appeal.

2019

• Various content and formatting changes throughout these fully revised AS forms.

• Various content and formatting changes throughout these PG forms with updates for use in 2020.

• Various content and formatting changes throughout these PG forms with updates for use in 2020.

• Page 7 (or rows 85 and 86): In the OPER-EXPS - General Operating Expenses section: Updated the descriptions for VAT GLs: 
• 2615 (removed "Library") and 
• 2616 (replaced "Library with "Foreign")

• Page 1: 
• Updated deadline and outcome dates.
• Note section: Changed "2020" to "2021". 
• Guidelines for category 1 section: Changed 5. to: Funding is competitive and is considered against the CAPEX budget available for equipment."
• For Category 2 applications directed to NRF NEP application mechanism, changed contact to "Robyn Udemans". 
• Page 2: 
• APPLICANT PARTICULARS section: Reformatted table and added Faculty field.
• EQUIPMENT APPLIED FOR section: New/replacement? field: Added "If replacement, then specify which item is being replaced and the year in which it was purchased."
• BUDGET FOR CATEGORY 1 APPLICATION section:  Removed "N/A" from all three fields.
• BUDGET FOR CATEGORY 2 APPLICATION section: B. Removed "3-year".
• Page 5: Added: "13. If either you or your research group/unit has received funding from the UEC over the last 5 years then please indicate the amount and which equipment was purchased. Where is the equipment located? How it being used and by whom?
  List the research outputs which have followed directly as a consequence of this equipment."

• Page 1: Note section: Replaced a) with: "The PCard is the preferred payment method for University approved business expenditure, where appropriate."

• Page 1: Replaced the "Write off approval ED" fields with "Manager: Debtors" and "Director: Financial Accounting" rows.

• Page 1: Notes section: Removed text "Do not send any supporting documentation.".

• Page 1: Section A: 
• Added the following fields: 
• Instant Money - Fund delinked and final reconciliation of Instant Money completed. 
• Analysis of fund - Final Excel analysis of SAP fund balances (budget and actual) completed. 
• Business Objects - All scheduled BOBJ reports updated to exclude closed fund. 
• Edited Journals field as follows: Added to the description: "including of the final balance". 
• Removed fields: Approved by HOD (and description) ; HOD (print name) and ; Signature fields.

• Various updates have been made to this SAP e-form.

• Throughout form: Replaced 2019 with 2020. 
• Page 1: Added three more scholarships, and a removal of the default selection in the gender field.

• Replace broken link to ServiceNow request "SAP Finance change of authorisations" with new link to ServiceNow request "Modifying existing SAP Access". 

• On the Admin Forms page, added the following note to the When to use field for this form: "Note: This form should only be used by Procurement and Payment Services (PPS) employees and Faculty of Health Sciences employees as part of the PCard pilot. ."
• Added this note to the help document as well.

• Page 1: Updated links throughout the form.

• Page 1: Updated links throughout the forms.

• Page 1: In Section B for COA/Examiner recommendations, added note to select only one recommendation option.

• Page 1: In Personal Details section, added Faculty field.

• Page 1: In the Note section, in the second sentence, replaced "may" with "must". 

• Page 1: In Section A: Student and Course Details: Added "Year taken" field.

• Page 1: Minor spelling correction from "Center" to "Centre".
• Page 2: In the "Payrol Deductions..." section, in the UCTRF field, added :"the greater of 4% or the costs of risk"
• Page 3: In help document, added the question and answer section: "Will I remain covered for death and disability under the UCTRF if I travel outside the borders of South Africa?"

• Various updates to notes and instructions. 
• Added Section B: Work-related injury on duty while overseas.

• Page 1: In Advertising Placements section: 
• Added "UCT" to "staff only"
• Removed fields: If UCT Internal web page, please specify who is eligible to apply?    0  UCT staff only    0  UCT staff and others (e.g. temporary staff)
• Page 1: In HR Checklist section: 
• Removed "Practitioner" from the section title.  
• Replaced "HR Practitioner" with "HRP/Recruitment Advisor"
• Replaced "Checked draft advertisement" with "If position was graded and whether previous position description matches the one submitted".

• Page 1: In Vacancy section, below If PASS position, grading process complete? field: Added "If Yes indicate when grading was completed / If No indicate reasons" text field.

• Title: Turnitin plagiarism declaration
• When To Use The Form: This form is completed by PhD students and their supervisors.
  Note: PhD students must submit this form with their thesis for examination. 

• Title: Confidentiality on the nomination of examiners
• When To Use The Form: This form must be completed by PhD students and their supervisors at intention stage.
  Note: Supervisors may not discuss or disclose the names of examiners to their PhD students before the end of the examination process, and subject to the examiners’ consent. 

• Page 3: Added help page to assist in completing the form.

• Title: SAP CMR Call Logging
• When To Use The Form: When SAP super-users want to request that a CMR call is logged on SAP.

• The SAP10 - SAP Finance System Investigation form is no longer in use.

• Page 2: In Section D: Approvals, added descriptions to the options in the Options column.

• Title: Registration Form: Psychological Services
• When To Use The Form: When wanting to access psychological services at the DSA Student Wellness Service (SWS) for the first time.

• Various amendments to form as required to reflect any changes to process/procedure/terminology

• Page 1: In B. Deferred Exam Details section, added field with Y/N radio buttons: "Please indicate if you have submitted any prior applications for this semester’s exams."

• Page 1: In the 5. Investment Options section added the following Note: 
• "In the event that your living annuity income is paid from more than one portfolio and one of the portfolios is depleted, you will be prompted by the UCTRF administrator to advise your new preferred drawdown rate from the remaining portfolios.  
• If you do not respond timeously (before the next scheduled payroll run) to the request, the UCTRF administrator will apply any shortfall to be disinvested from the most conservative of the remaining portfolios (excluding the Shari’ah Fund Portfolio) and this action will continue until such time that you  advise your preferred disinvestment instruction, death, until depletion of capital, whichever event occurs first; on the proviso that Portfolio D is not included.
• The Portfolios from most to least conservative are Income, Smoothed Bonus and Balanced."

• Page 2-5: In the Additional External Examiners section at the end of each additional examiner sub-section: 
• Edited the existing confirmation/verification factors, separating them into two separate rows. 
• Added an additional confirmation/verification factor: "The Examiner is not affiliated or associated with UCT in any capacity (including Honorary). If no, please elaborate in the field below."
  

• Page 2-3: In the Additional External Examiners section at the end of each additional examiner sub-section: 
• Edited the existing confirmation/verification factors, separating them into two separate rows. 
• Added an additional confirmation/verification factor: "The Examiner is not affiliated or associated with UCT in any capacity (including Honorary). If no, please elaborate in the field below."
  
• Added the following note: "Where three or more examiners have agreed to examine, you are required to attach the completed DDB07a (Examiner’s Declaration Form) for each examiner."

• Form title changed to: Local External Examiner/Citation Editor
• Page 1: Notes section: Second bullet: Changed to: "Sections A and B of this form are completed by either a local external examiner, when claiming an honorarium for examining a doctoral thesis, or by a citation editor, when claiming an honorarium for the editing of citations."
• Page 1: SECTION A: Where applicable added citation editor. 
• Page 1: SECTION B: Reinstated this EXAMINER/CITATION EDITOR DECLARATION section. 
• Page 1: SECTION D: Added Citation Editor's Fee: R 835.00
• Page 2: When do I complete this form? section: Added completion details for citation editors. 
• Page 2: Where do I send this form? section: Adjusted to incorporate sending details for citation editors. 

• Page 1: Updated Eligibility section: 
• First bullet point: Added "and T2 contract" 
• Second bullet point: Added "Permanent Professional Administrative Support Services (PASS) staff affiliated to an academic department" 
• Third bullet point: Added "Senior Research Scholars", moved "Honorary Research Associates/Affiliates" from second to third bullet point; added "DHET"; removed "joint permanent"
• Fourth bullet point: Added "permanent joint"
• Removed last two bullet points.

• Removed links to discontinued Fees forms.

• On the Student Administrative Forms page: 
• Corrected links to Fees forms.
• Corrected links to Fees handbook page and handbook.

• Page 1: Updated the Round Two dates. 
• Page 4: Updated the amount in 6.2.

• Page 1: In the Payment of UCTRF Benefit , Option 1 section: Removed the entire the Note text:  "Note: You may not elect to become a deferred pensioner if you have an outstanding housing loan amount which is deductible from your fund credit."

• Page 1: In the Notes section:
• In second bullet point: Replaced "is required" with "can be submitted".
• Added fourth bullet point: "Where the DDB07a form is not attached. The DDB Office will obtain this from the examiner which may result in delays in the examination process."
• Pages 2 to 5: In the External Examiners section:
• In each of sub-sections 1. Examiner's Title and Name, 2. Examiner's Title and Name, 3. Examiner's Title and Name, 4. Examiner's Title and Name, 5. Examiner's Title and Name: Added question with Yes and No fields: "Is the examiner affiliated or associated with UCT in any capacity (including Honorary)? If yes, please elaborate."
• Page 6: In the Acknowledgement and approval section, in Acting Chair: DDB field, removed "M Kyobe".

• Page 1: In the Notes section
• First bullet point: Added "The" at the beginning.
• Second bullet point: Replaced "must" with "can".

• Page 1: In the Payment of UCTRF Benefit section: From the Note, removed "or if you owe money to UCT which is or may be, a deductible from your benefit in terms of the law."
  
• Page 2: Corrected the name of the HR151 form.
  
• Page 3: In the When do I complete this form? section, removed "It provides for the withdrawal of retirement benefits."

• Page 1: In the Acknowledgement of Debt and Authorisation by Requester section: Replaced all instances of "the University of Cape Town" with "my employer".

• Form did not change, but updated the URL to the correct location on the UCT students website.

• Updated the MM031 link to: http://srvwinimg002.wf.uct.ac.za/formserver/fs?form=MM031

•  This form is no longer in use. Please complete this request in ServiceNow: New Website Application

•  This form is no longer in use. Please complete this request in ServiceNow: Add/Change Domain Administrator

•  This form is no longer in use. 
• To activate a website: Please complete this request in ServiceNow: Make Website Live
• To deactivate a website: Please complete this request in ServiceNow: Remove Website

• Updated the deadlines for application submission and the dates for committee meetings and outcomes.
• In the 6. Application checklist section: Changed second main bullet point to: "Research proposal, including significance of research, which must be concise (i.e. one page) and understandable to a non-expert"

• Various changes as required.

• In the Notes section:  
• Added: 
• "If the reimbursement is in respect of a payment made, please attach Proof of Payment (PoP).
• If the payment is paid into: 
• a local bank account, please request a temp vendor to be created.
• a foreign bank account, please attach a copy of the passport."
• Removed: "(previously known as Shell Court)"
• Removed two blank rows from expenditure table. 

• Page 1: Notes section: Updated the names of the Deputy Dean Undergraduate studies (Dr. Kathy Idensohn); and the Deputy Dean Postgraduate Studies (Dr Lee-Ann Tong).
• Page 2: Requirements section: Updated the names of the Deputy Dean Undergraduate studies (Dr. Kathy Idensohn); and the Deputy Dean Postgraduate Studies (Dr Lee-Ann Tong).

• Page 1: Sales Orders field: Changed to "All Sales Order line items on the Delivery Due List are cleared and all invoices on the fund are paid."

• Page 1: In the Family funeral cover "Opt Out" for UCTRF members section: 
• First bullet point: Removed "with effect from 1 March 2019";
• Second bullet point: Removed "and the cost is R19.75 per month";
• Third bullet point: Replaced "by 30 April 2019" with "within one calendar month from the date of joining the UCTRF";
• Fourth bullet point: Removed "commencing 1 July 2020". Changed second sentence to "if you "Opt In” at a later date, a 6 month waiting period will apply for non-accident related claims."
• In field labels applied minor changes to conform to the above changes. 
• In footnotes, applied minor changes and also removed "#Neighbouring countries include: Namibia, Botswana, Zimbabwe, Lesotho, Swaziland and Mozambique (as far as Vilakulo)." 
• Page 2: 
• In the When to complete this form? section, for Existing UCTRF members point, added "or Opt Out", and removed "commencing 1 July 2020". 
• In the "When do I submit this form? section, removed "UCT" and added "Funeral".
• In the What other forms do I need to complete? section, added references to forms 150, 154, 156, 213.

• Page 1: Note section, under Assets (Other): Decreased the amount for High risk portable devices and equipment to R20 175.44.

• Updated links to UCTRF Member’s Investment Guide and page references.
• Added references to forms 151, 154, 213.
• Various other changes as required.

• In Part 1: UCT Death Benefit section, from the Note, removed "An additional lump sum is provided for in the death benefit."
• Added references to forms 150, 154, 156, 213.

• Throughout the form changed the period for changes from 1 June to the period between 1 September and 31 October.
• Added references to forms 150, 151, 156, 213.
• Various other changes as required.

• Throughout the form changed the period for changes from 1 June to the period between 1 September and 31 October.
• Added a reference to the HR151 form.
• Various other changes as required.

• This form is no longer in use. Updated the link to ServiceNow, see: SAP Finance Functional Roles Request

• Form title: Examiner recommendation on re-examination
• When to use the form: This form is used by external examiners when making a recommendation on the re-examination of a revised thesis submitted for the degree of Doctor of Philosophy.

• Form title: Examiner recommendation on examination
• When to use the form: This form is used by external examiners when making a recommendation on the examination of a thesis submitted for the degree of Doctor of Philosophy.

• Form title: COA recommendation on re-examination
• When to use the form: This form is used by the Committee of Assessors (CoA) when making a recommendation on the re-examination of a revised thesis submitted for the degree of Doctor of Philosophy.

• Various changes made as required.

• Page 1: Section 2:CONTACT DETAILS: Added broker details fields.

• Page 1: Notes section: 
• Changed second bullet point to: "Ordinarily, leave of absence will be not be granted after week 9."
• Added fourth bullet point: "All applications to be submitted using Peoplesoft service requests, for instructions see: https://vula.uct.ac.za/x/PvmVc7" 
• Changed last bullet point to: "A shorter period of absence where the student intends to return the same semester and take the exam, must be dealt with in terms of the faculty guidelines."
• Page 1: Leave of Absence applicant details section:
• Removed Date of Submission to Faculty Office field. 
• Page 1: Duration of leave of absence requested section: Added additional check boxes and block entry fields as per ACA38.
• Page 1: Reason for Requesting leave of absence (brief description) section: Expanded entry field.
• Page 1: Declaration by the student section: 
• Changed point 4 to: "I have discussed the curriculum implications with a curriculum advisor/convenor and acknowledge the affect that leave of absence will have on my curriculum and progress."
• Added point "6. I understand that any results I obtained during the year will be considered by the Faculty Examination Committee (FEC) at the end of the year."
• Page 1: Removed last three sections: Review by curriculum advisor; Leave of absence decisions and conditions and Office use.

• Page 1: Notes section: 
• Added fourth bullet point: "All applications to be submitted using Peoplesoft service requests, for instructions see: https://vula.uct.ac.za/x/PvmVc7" 
• Added to end of last bullet point: "or via MoU"
• Page 1:  Leave of Absense applicant details section:
• Replaced Date of Submission field with Supervisor Name (if applicable) field. 
• Page 1: Reason for Requesting leave of absence (brief description) section: Expanded entry field.
• Page 1: Declaration by the student section: Added point "7. I understand that any results I obtained during the year will be considered by the Faculty Examination Committee (FEC) at the end of the year."
• Page 1: Removed last two sections: Leave of absence decisions and conditions and Office use.

• This form is no longer in use. This request can now be completed in ServiceNow, see: SAP Training Request

• Page 1: In Section 6: Deferred Retirement: Removed "or if you owe money to UCT which is, or may be, deductible from your benefit in terms of the law."
• Page 2: In Section 7: Retirement benefit options: Added section 7.3 Preservation Fund Options. 

• Various changes made as required.

• Page 1: Instructions: Updated deadlines for 2019 and 2020 for submitting form to Student Wellness Service.

• Page 1: Updated deadline, committee meeting and outcome dates for 2019.

• Page 1: IMPORTANT section: 
• Point 4: Added text at the end: "as a single, combined PDF."
• Point 5: Removed: "Email this completed form and all supporting documents within 7 days of the scheduled exam date to: deferred.exams@uct.ac.za with your surname and student number in the subject line."
• Page 1: SECTION A: STUDENT APPLICANT DETAILS: A.5. Request for Deferred Exam field: Removed extra text in field. 
• Page 2: SECTION C: MEDICAL/PSYCHOLOGICAL REPORT: Date of consultation field: Increased the size of the field so that the dates of all the consultations with the student can be added, if necessary.

• Only updated When To Use The Form for:
• BAS04 changed to: "When UCT staff need to request a venue for a class test"
• BAS12 changed to: "When UCT staff need to request a change/additional venue for Semester Teaching"

• Page 2: Added Professional Qualification field. 
• Page 2: Added SANC Reg. Number field.

• Page 1: In the Important section: Replaced email address with "DECReview@uct.ac.za" email address.
• Page 1: In the Submission Details section: Changed first field label from “Date of submission to DEC” to “Date of notification of DEC decision”.

• Page 1: Added "Psychological" to the title. 
• Page 1: In the IMPORTANT section: 
• Bullet points 1 and 2: Added "/psychological" after "medical" and removed the word "medical" where applicable. 
• Bullet point 7: Replaced this point with: "Read the Student Wellness Services supplementary information (ACA44aHLP)" linking to the revised Student Wellness Services (SWS) help document.
• Page 1: SECTION A: Removed A.7. Student's UCT email address. 
• Page 1: SECTION B: B1.1. : Replaced with "The role the health professional is to provide clinic-based therapeutic services and the health professional does not have any influence in the decisions of the Deferred Examination Committee."
• Page 2: SECTION C: 
• Added "PSYCHOLOGICAL" to the section heading. 
• Removed Detailed description/explanation field. 
• Added Indicate any family relationship to student field.
• Added HPCSA Reg. Number field. 

• Page 1: In section C. Acknowledgement Checklist: Changed check point 5 to: 5. ACA44a: Confidential Medical/Psychological Report

• On the UCT Administrative Forms page, in the BAS section, in the Help Document / Movie column: Updated the link to the Maintenance FAQ page which had moved. 

• Page 1: Updated the year to the current year "2019".

• Page 1: In Note section, changed last bullet point to: Both sections of the form must be completed. 
• Page 1: Personal details area, changed field name of the fifth row to "Total number of pages of the PDF file of your thesis."
• Page 1: Changed wording in sub-headings from "Part" to "Section".  
• Page 1: In Section A: Declaration: In b) i and ii, removed one the blank row in each. 

• Page 1: Section B. Breakdown of expenditure: 
• Mileage rate effective date changed to 1 March 2019. 
• S&T: max daily rate allowed increased to R435 for meals & incidentals, and increased to R134 for incidentals only with effective date changed to 1 March 2019. 

• Page 1: Updated deadline and outcome dates.
• Page 1: Note: Added note:  "Please be aware the funds will only be available in January/February 2020 for the purchase of the equipment."

• In Notes section: Bullet point: Replaced third bullet point with: “See 2.7 in Fees handbook 12 for fee rebates."
• In Notes section: Bullet point: Added "absence" to fifth bullet point. 
• In Rules relating to attendance and leave of absence section: Removed the table listing rules G16.3 to G16.8.
• In Declaration by the student section:
• Converted this to a checklist table including acknowledgements for each point.
• Added the point: "I have read and understand the rule on leave of absence"
• Removed "Dean" from the Signature field.

• In Notes section: Bullet point: Replaced third bullet point with: “See 2.7 in Fees handbook 12 for fee rebates."
• In Notes section: Bullet point: Added "absence" to fifth bullet point. 
• In Rules relating to attendance and leave of absence section: Removed the table listing rules G16.3 to G16.8.
• In Declaration by the student section: 
• Converted this to a checklist table including acknowledgements for each point.
• Added the point: "I have read and understand the rule on leave of absence"
• Added the new Review by curriculum advisor section below the Declaration by the student section and moved the curriculum advisor check fields into it.
• Removed "Dean" from the Signature field.

• The updated Nedbank application form has been uploaded. As a reminder, this must be completed and sent off with the MM003 form.

• In Section A: Removed Email field. 
• In section B: Added section: Do you have a DP?
• Included requirement to complete the new ACA44b form if the course has no DP.
• Accommodate the changes to ACA44a and ACA44b below. 

• Incorporated sections A and B from old ACA44b which has been retired and replaced (see below)
• Other changes to reflect Student Wellness Service aspects in the form.

• New form: ACA44b – Course without DP requirements
• Replaced form: ACA44b: Supplementary Information for Application for the Deferred Examination which is incorporated in ACA44a – Confidential Medical Report

• Form title: Registration form: Medical Services
• When to use the form: When UCT students wish to access medical services at SWS. This form is completed by UCT students using the SWS online booking system for the first time or when details need to be updated on the SWS system.

• The New third party system user administrator application was removed as, with the implementation of the new Third Party System on 25 March 2019, all UCT staff members automatically have access either as a requester (staff member) and/or authorizer (line manager).
• For more information see: online help and video: Third Party System orientation.

• The Change of Third Party System user details or organisational unit form was removed as, with the implementation of the new Third Party System on 25 March 2019, since this system is integrated with authoritative data, UCT staff members' user details or org unit will automatically be updated if any changes are made to their details and org unit. 
• For more information see: online help and video: Third Party System orientation.

• Page 1: Note section, under Assets (Other): Increased the amounts for damage/theft and high risk portable devices and equipment by R500.

• Page 1: Bullet point: First bullet point added to instruct users to indicate appropriate Fellowship categories
• Page 1: Bullet point: Note added for CIDRI-AFRICA fellowships holders only.
• Page 1: Check boxes: Check boxes added to indicate Fellowship categories.
• Page 1: Section 3: New section added To be completed by UCT CIDRI-AFRICA Fellowship holders only.
• Page 1: Section numbering: All sections subsequent to section 3 renumbered accordingly.

• Page 1: Section 4:  Principal Investigator/Fund Holder information updated from 2018 to 2019.
  

• Page 1: Office Hours: Times amended from Monday – Friday: 08h30 to 15h30 to Monday to Thursday 08h30 to 15h30; Fridays 08h30 to 15h00.

• Page 2: Approval section: New approval section added for >R5 million and <= R20 million.

• Page 2: Claim details: Rand values for marking undergraduate and post graduate essays / projects / reports updated.
• Page 3: When do I complete this form?: Rand values for undergraduate and post graduate marking updated.

• Page 2: Claim details: Rand values for marking Master's Research Dissertations updated.
• Page 3: When do I complete this form?: Rand values for marking Master's Research Dissertations updated.

• Page 1: Note section: Reference to current year updated.
• Page 1: Note Section: Allowed maximum daily travel rate increased from R128 to R134.
• Page 1: Note Section: Allowed daily maximum daily incidental costs increased from R416 to R435.

• Page 1: Section B: Allowed maximum daily travel rate increased from R128 to R134.
• Page 1: Section B: Allowed daily maximum daily incidental costs increased from R416 to R435.

• Page 6: Section 7.3.1: URL reference to SOP updated.
• Page 7: Section 7.11: URL reference to SOP updated.
• Page 7: Section 9: URL reference to SOP updated.
• Page 10: Submission Details: Submission details for electronic copies updated.

• Page 3: Submission Details: Submission email address updated.

• Page 3: Ethics Review Levy: Cost for Major Amendments updated.

• Page 1: Submission Details: Telephone number updated.
• Page 1: Submission Details: Administrator contact details updated.
• Page 1: Submission Details: Submission details for electronic copies updated.

• Page 1: Introduction: Reference Declaration of Helsinki updated from 2008 to 2013.
• Page 8: Introduction: Reference Declaration of Helsinki updated from 2008 to 2013.

• Page 2: Section 1.3: Amount for Annual Approval for full committee review updated.

• Page 2: Section 1.3: Amount for Annual Approval for full committee review updated.

Title: Family funeral cover “Opt Out” for UCTRF members
When to use: When a UCTRF member wishes to opt out of the Family Cover benefit.

• Page 1: Form title: Form title changed to include "meritorious creative works prize".
• Page 1: Information section: Reference to current year updated throughout form.
• Page 1: Information purpose section: Reference to staff members replaced by current employees.
• Page 1: Value Information section: New section added outlining current monetary value of the award.
• Page 1: Eligibility criteria Information section: Reference to staff members replaced by reference to current employees or eligible staff.
• Page 1: Nomination Process Information section: Reference to staff members replaced by reference to current employees or eligible staff.
• Page 1: Submission Requirements Information section: Submission deadline date updated for current year.
• Page 2: Details of Nominated Work: Reference to work of art replaced with reference to creative work throughout form.
• Page 2: Details of Nominee section: Section renamed from Details of Author to Details of Nominee.
• Page 2: Details of Nominee section: Reference to author replaced with reference to nominee throughout form.
• Page 2: Details of Nominator section: Reference to author replaced with reference to nominee.

Title: Change of results form
When to use: When (i) an individual mark is submitted; or (ii) a final mark, already uploaded on system, changes.

• Page 1: Notes section: Third bullet point: Added "clearly outlining the nominee’s contribution to the work of UCT".
• Page 1: Appointment Details section: 
• Removed Appointment category fields. 
• Added to Proposed appointment dates field: "(preferably 5-years unless specific reasons are provided for a lesser period)"
• Edited For re-appointments field. 
• Edited Details for letter of offer field.

• Removed form and replaced it with text: "This form has been removed. Please apply online via eRA (http://eraonline.uct.ac.za/converis/portal?lang=en_GB) Note: From January 2019 all applications for the URC Page Costs and the Open Access Fund (article processing charges) must be submitted to Research Office via UCT’s Research Portal on the Research Administration (eRA) system."

• Page 1: Updated application deadline and committee meeting dates.
• Page 1: Purpose section: Increased maximum funding per application to R30 000.00. 

• Page 1: First Installment section: Two funding processing options added with associated note.

• Page 2: Updated dates to reflect 2019 deadline dates and checked and updated links to 2019 content, as required. 

• Page 1: Instructions section: Updated CMD contact details.
• Page 1: A. Details of proposed conference section: Updated contact details in parts 5, 6 and 11.

• Page 1: Instructions section: Edited Traffic Office hours: "Monday to Thursday: 08h30 – 15h30. Friday: 08h30 – 15h00. Added "Phone: (021) 650 3312/3"

• Page 1: Instructions section: Edited Traffic Office hours: "Monday to Thursday: 08h30 – 15h30. Friday: 08h30 – 15h00." 

• Page 1: Replaced the RACreview@uct.ac.za email address with the rac-records@uct.ac.za email address.

• Page 1: Personal Details section: Added "Acknowledgement: I the undersigned acknowledge that: 
• the review focuses on the decision of the RAC, and it is not a second appeal.
• the reviewer will inform me of the RAC decision, and 
• I may not continue to engage with the reviewer once the RAC ruling has been made.”

• ACA51 - Motivation for late acceptance of an RAC appeal

• Page 1: Section One: Application deadline, committee meeting and outcome dates updated from 2018 to 2019 for round one and round two. Some heading edits. 
• Page 2-5: Section One: Minor heading, note and field updates. 
• Page 4: Section One: 6. Costs of visit:  Subsistence rate per day changed from R855 to R945.
  

• Page 1: Information section: Deadline dates updated from 2018 to 2019.

• Page 1: Personal Details section: Added Faculty field and Degree/qualification field.

• Form revised for 2019 purposes.

• Form revised for 2019 purposes.

• Page 1: Information section: Deadline dates updated from 2018 to 2019.
• Page 1: Information section: Outcome date updated from 2018 to 2019.
• Page 1: Information section: Research Office updated to ACC as advisor of outcomes.
• Page 1: Information section: Minimum valule updated from R20 000 to R50 000.
• Page 1: Information section: INformation relating to preparation and submission of applications updated.
• Page 2: Detailed Budget: Note updated to includee reference to "onr or more of the following".
• Page 5: Dean Recommendation: Note updated to refer to Chair of the Faculty IT/Computing Committee.

•  * Title and information wording revised for 2019 purposes.

2018

• Page 1: All references to 2018 updated to 2019 consistently throughout form.

• Page 1: All references to 2018 updated to 2019 consistently throughout form.

• Page 1: All references to 2018 updated to 2019 consistently throughout form.

• Page 1: All references to 2018 updated to 2019 consistently throughout form.

• Page 15: Non- scheduled substances to be administered section: Spelling of "substances" corrected.

• Page 1: All references to 2018 updated to 2019 consistently throughout form.

• Page 1: Section 1: Principle Investigator added to signature field label.

• Page 1: Note section: Point 6 updated to include reference to the recipient.
• Page 1: Section 1: Surname added to Name field label.
• Page 1: All references to 2018 updated to 2019 consistently throughout form.

• Page 1: All references to 2018 updated to 2019 consistently throughout form.

• Page 1: Fund holder details section: Administrators Name and Surname field added.
• Page 1: Fund holder details section: Tel field added.
• Page 1: All references to 2018 updated to 2019 consistently throughout form.

• Page 1: All references to 2018 updated to 2019 consistently throughout form.

• Page 1: Section 3: New fields added "Programme" and "NRF Grant Number".
• Page 1: Section3: Note added: "Due to frequent delays by the NRF with approving nominations, the PGFO provides Grantholders with two options to choose from, for when the NRF bursary should be processed to the student Fee Account. Please select an option:"
• Page 1: Section 3: Option 1 and option 2 added with associated explanation.

Title: Memorandum of Understanding (MOU).
When to use: This MOU should be completed by postgraduate students and their supervisor(s) when the student registers for the first time foreither their Master's or Doctoral degrees. This document lays out the expectations of both supervisor and student, and is designed to ensure the supervision experience is mutually productive.

Title: Abridged Memorandum of Understanding (MOU).
When to use: The abridged MOU should be completed by postgraduate students registering for the first time for either their Master's or Doctoral degree if they have not yet finalised their research topic. These students should complete the full MOU (ACA47a) within 6 months of registration, once their research proposal has been finalised.

Title: Progress And Planned Activity Report (PPA).
When to use: This PPA must be completed for each subsequent year as a precondition for registration. The purpose of this annual PPA is to report on progress made in the past year, and to update any agreements in the MOU that may require revision.

• Page 1: Advertising section: “position description attached” field changed to “signed position description attached”.

• Page 3: Agree By section: Field added for Dean / ED name, signature, contact no. and date.
• Page 3: Agree By section: Field added for HR Practitioner name, signature, contact no. and date.

• Page 1: Information section: Deadline call dates updated.
• Page 1: Information section: Outcome dates updated.
• Page 1: Information section: Category 1 wording amended to include "from a source".
• Page 1: Information section: Category 2 wording amended to include "from a source".
• Page 2: Budget for Category 1 application: Fields pre-populated with "N/A".
• Page 2: Budget for Category 2 application: NRF removed as an example to Name of external funding foundation or trust field.
• Page 2: Budget for Category 2 application: Reference to (D-E) removed from amount applied for from UEC field.
• Page 2: Budget for Category 2 application: Questions 4 reworded to "How will the purchase of this equipment advance the strategic goals of the UCT particularly with respect to transformation, excellence and sustainability. (max 10 lines)."

Title: Review of Readmissions Appeal Committee Decision.
When to use: When requesting a review of the Readmissions Appeal Committee decision to decline an application.

• Page 1: Form Title: For department use changed to faculty & department use.
• Page 1: Before you begin section: Second bullet point reference to departments updated to include faculties and departments.

• Page 1: Form Title: For department use changed to faculty and department use.
• Page 2: When do I complete this form section: Reference to departments updated to include faculties and departments.

• Form reviewed and revised incorporating HR155.

• Page 2: External Examiners section: New field added (Web links to the academic profile).
• Page 2: External Examiners section: Physical Address field changed to Physical/Courier Address with associated explanantory text updated to read "only required if examiner requested a bound copy of the thesis".
• Page 2: External Examiners section: Fax number field removed.
• Page 2: External Examiners section: Telephone No field updated to include Mobile Number (with all codes).
• Page 4: Acknowldgement and approval section: Acting Chair:DDB field completed with appropriate name.

• Page 1: Section 6 Deferred Retirement: Wording changed of bracketed text alongside heading from “If deferring UCTRF retirement, please skip section 7 and proceed to section 8” to “If selecting deferred retirement: choose 6.1 OR 6.2, skip section 7 and proceed to section 8”
• Page 1: Section 6 Deferred Retirement: Note moved about housing loans to top of section 6 as it applies to both 6.1 and 6.2.
•  Page 1: Section 6 Deferred Retirement: Deferred pensioner option indictaed as 6.1 and new option 6.2. for transfer to a retirement annuity added.
• Page 2: Required attachments section: Third bullet added covering the signed proposal attachment if transferring to a retirement annuity.
• Page 3: What documents do I need to attach? section: Third bullet added covering the signed proposal attachment if transferring to a retirement annuity.

• Page 1: Section C: Reason for application field removed and subsections renumbered accordingly.
• Page 1: Section C: New field added indicating start and end dates that student is booked off.

• Page 1: Student's details section: New field added "Is this a jointly awarded or co-badged degree ?" with associated explanatory footnote at foot of page.
• Page 5: Grievance Procedures and Communication Channel Section: New section added.

• Page 1: Student's details section: New field added "Is this a jointly awarded or co-badged degree ?" with associated explanatory footnote at foot of page.
• Page 5: Grievance Procedures and Communication Channel Section: New section added.

• Page 2: How is a union representative appointed? section: Table of union representatives replaced with shared email address.

Title: Review of Deferred Exam Committee Decision not to grant a deferred exam.
When to use: When requesting a review of the Deferred Exam Committee’s decision not to grant a deferred exam.

• Page 1: Notes section: Submission date changed to Friday 30 November 2018.
• Page 2: When do I submit this form? section: Submission date changed to Friday 30 November 2018.
• Page 2: When will I receive feedback on the success of this application? section: Committee meeting date updated to February 2019 and application outcome date updated to end March 2019.

• Page 1: Membership section: Line added for a Union representative to Other Members and Alternate Other Members.
• Page 2: How is a union representative appointed? section: New section added.

• Page 1: Additional personal details section: Question removed about South African citizenship acquired on or before 26 April 1994.
• Page 2: Employment equity details section: New field added “If a South African citizen but NOT by birth, date of naturalisation".

• Page 1: Important section: Additional bullet point added: "All applications to be submitted using Peoplesoft service requests".
• Page 1: Important section: Bullet points 3, 4 and 5 removed.
• Page 1: Acknowledgement Checklist: Point 1: Reference to “2018” removed.
• Page 1:Acknowledgement Checklist: Point 5: Additional wording added: “I note that providing a medical report does not guarantee the approval of my application”.
• Page 1: Acknowledgement Checklist: Point 9: Additional wording “and accept” added to existing text.
• Page 1: Acknowledgement Checklist: Point 10: New point added: “I understand and accept that if I am not granted a deferral and miss the exam, the final result will be “AB”.
• Page 1: Acknowledgement Checklist: Point 11: New point added: “Please submit this application as a single .pdf document, together with all required supporting documentation, as a Peoplesoft service request.”
  .

• Page 1: Section C: Other reason removed from reasons for application.
• Page 1: Section C: Administrator , SWS Name / Signature / Date field removed.

• Page 1: Notes section: Deputy Dean Undergraduate Studies name updated.
• Page 1: Notes section: Deputy Dean Postgraduate Studies name updated.
• Page 2: Requirements section: Deputy Dean Undergraduate Studies name updated.
• Page 2: Requirements section: Deputy Dean Postgraduate Studies name updated.

• Page 1: Notes section: Deputy Dean Undergraduate Studies name updated.
• Page 2: Requirements section: Deputy Dean Undergraduate Studies name updated.

• Page 1: Candidate and appointment information section: Yes/No columns redesigned.
• Page 1: Candidate and appointment information section: N/A option added for the first question.
• Page 1: Candidate and appointment information section: Field for date the position was advertised removed from third question.
• Page 1: Candidate and appointment information section: Additional question about reasons for not appointing a staff member from the redeployment list, added to last question in Yes/No table.
• Page 2: Checklist: Original checklist redesigned and split into Checklist (completed by Head of Department) and HR Practitioner checklist and sign-off sections.
• Page 2:HR Practitioner checklist and sign-off section: HR Practitioner signature line moved from Delegated authorities section to just below new HR Practitioner checklist and sign-off section.

• Page 1: Signature section: Signature column renamed Print Name.
• Page 1: Signature section: Print Name column renamed Signature.
• Page 1: Signature section: Approved by DDB Chair field renamed Approved by Acting DDB Chair.
• Page 1: Signature section: Professor M Kyobe name entered by default into the Approved by Acting DDB Chair Print Name field.

Title: Application for Printing Credits
When to use: When a student wishes to apply for printing credits within the Law Faculty.

• Page 3: Nedbank application form section: First bullet, reference to completion of sections 2.7 changed to 2.6.

• Page 1: Section 2.4: Section instructions updated to to include reference to the "completed SD Receipt Requisition form".
• Page 1: Section 2.4: Customer no. field updated with 18888.

Title: University of Cape Town (UCT) Staff Master's Bursaries
When to use: When applying for a staff Master's bursary.

• Page 1: Heading: Closing date for submission extended to August 2018.
• Page 1: Application Procedure: Closing date for submission extended to August 2018.
• Page 2: Final notes: Closing date for submission extended to August 2018.

• Page 1: Information section: reference to about R100 000 removed.
• Page 1: Note: Wording amended to PO number and INVOICE are required for payment.
• Page 1: Back-up purchasing services: wording amended to indicate email address for submission of form.
• Page 1: Section A note: Reworded to indicate that purchasers are required to make use of the Preferred Vendor List when requesting an order.
• Page 1: Section B: Item details field wording amended to Invoice/ Quotation number short description of the item purchased (40 characters).
• Page 1: Section B: Supplier details field removed.
• Page 1: Section B: Maximum price OR Quoted price (excl. VAT) field changed to Net amount (excl. VAT).
• Page 1: Section B: GL account number number field added.
• Page 1: Section B: GL account number number field divided into four cells.

• Page 1: Section A. Department Details: Checkbox for leave form wording updated from "Copy of approved, signed leave form attached" to "Copy of approved leave attached".

• Page 1: Instructions section: Point 3 URL link to SAP training updated to http://www.icts.uct.ac.za/SAP-training.
• Page 1: Table of forms: URL link updated to point to Service Now request.
• Page 2: Approval and Processing section: Manager - Accounts Payable updated to Pascal Jonathan.

• Page 2: Section 2. Performance rating for the last performance cycle: Meeting column, in the Performance Category Definitions table, wording changed at the end of the first and third bullets from “and / or occasionally exceeds them” to “and / or occasionally doing more”.

Title: University of Cape Town (UCT) Staff PhD Bursaries
When to use: When applying for a staff PhD bursary.

• Page 2: Section 2: Instructional wording changed to " Your proposal must be concise (not exceeding five pages) and understandable to a non-expert".
• Page 4: Section 5: Wording changed from (if he/she is not the applicant) to (or Dean, if the applicant is HoD).
• Page 4: Section 6: Second bullet point amended to: "Detailed research proposal, including expected significance of the research, which must be concise (not exceeding five pages) and understandable to a non-expert".

• Page 1: Application submission deadline date: Deadline date for second round of applications changed to 10 September 2018.
• Page 1: Purpose paragraph: Additional sentence added: "Priority will be given to junior / early career researchers."
• Page 2: Section 2 Short research visits abroad : Additional sentence added to brief motivation for research visit: "Your proposal must be concise (preferably not exceeding five pages) and understandable to a non-expert."
• Page 4: Section 6 Application checklist: Second bullet point amended to:"Detailed research proposal, including expected significance of the research, which must be concise (preferably not exceeding five pages) and understandable to a non-expert."

• Page 1: Notes section: First bullet point wording in split into three sentences.
• Page 1: Notes section: Third bullet point submission instructions added from the end of the form.
• Page 1: Section 3: Purchased from Preferred vendor Y/N field added.
• Page 1: Section 3: Purchased via ICTS Acquisitions Y/N field added.
• Page 1: Section 3: AUTHORISATIONS IN TERMS OF DELEGATED AUTHORITIES heading added above sub-section 3.1.
• Page 1: Section 3: ADDITIONAL FUNCTIONAL AUTHORISATIONS (if not purchased via ICTS Acquisitions) heading added above sub-section 3.4.

• Page 2: Section 2. Performance rating for the last performance cycle: New note added below Line manager rating field, listing the attachments needed for exceeds and not meeting ratings.

• Page 1: Application submission deadline date: Deadline date for second round of applications changed from 25 August 2018 to 3 September 2018.

• Page 1: Section B. credit limit changes: Nedbank Helpdesk contact number updated.
• Page 1: Section C. Opening the ccard for foreign travel: Nedbank Helpdesk email address changed to rfservicing@Nedbank.co.za.
• Page 1: Section D. Using the P Card for S&T type expenses: Second information paragraph wording revised.
• Page 1: Section D. Using the P Card for S&T type expenses: Checkbox changed to Y/N checboxes for question "I require a cash facility and I am not drawing an S&T allowance/advance".

• Page 2: Additional information section: UCT finances question moved down one line.
• Page 2: Additional information section: Qualification verification and criminal checks question layout reformatted to fit across the page.
• Page 2: Additional information section: New pre-employment medical question added to the right of the UCT finances question.

• Page 1: Recruitment advisor block: Block widened and formatting changed from 3 lines to 2 lines to create space.
• Page 1: Notes section: Third bullet point deleted "The form comprises a section titled ‘Recommendation’ and a section titled ‘Appointment’." to create space.
• Page 1: Details of recommended candidate section: UCT finances question moved further to the left to create space.
• Page 1: Details of recommended candidate section: New pre-employment medical question added to the right of the UCT finances question.
• Page 1: Details of recommended candidate section: Reference to “(tick)” instruction removed to save space in the final question relating to the Emerging Researcher Programme.

• Page 1: Application details section: Line added for "Re-evaluation: current position before recruitment" reason for application.
• Page 5: When do I submit this form? section: New bullet point added for "When a current position is vacant, before recruitment, where the position had changed."
• Page 5: What sections of the form do I complete? section: New line added for "Re-evaluation: current position before recruitment."

• Page 2: Disability declaration section: “Disability Unit” changed to “Disability Service”.
• Page 2: Disability declaration section: Contact details changed from Reinette Popplestone to Edwina Ghall.
• Page 2: Emergency contact details section: Relationship field added.
• Page 2: Personal contact details section: Section moved further down the page to separate it from the Emergency contact details section.
• Page 2: Personal contact details section: "Cellphone number" field changed to "Own cellphone number".
• Page 2: Personal contact details section: "Private email address" field changed to "Own private email address".

• Page 2: Disability declaration section: “Disability Unit” changed to “Disability Service”.
• Page 2: Disability declaration section: Contact details changed from Reinette Popplestone to Edwina Ghall.
• Page 2: Emergency contact details section: Relationship field added.
• Page 2: Personal contact details section: Section moved further down the page to separate it from the Emergency contact details section.
• Page 2: Personal contact details section: "Cellphone number" field changed to "Own cellphone number".
• Page 2: Personal contact details section: "Private email address" field changed to "Own private email address".

Title: Memorandum of Understanding (MOU)
When to use: To be completed by the postgraduate student and supervisor for the first year of registration for a Master’s and Doctoral degree.

Title: Progress And Planned Activity Report (PPA)
When to use: To be completed by the returning postgraduate student and supervisor for the subsequent year of registration for a Master’s and Doctoral degree.

• Page 1: Notes section: Contact person for exit interview, referenced in fourth bullet point, changed from Lucina Reddy to Glenda Kayster.

• Page 1: Notes section: Employment Equity Specialists, referenced in second bullet, changed from Lucina Reddy to Glenda Kayster and Ursula Fisher.
• Page 4: Where do I send this form? section: Employment Equity Specialists, referenced in second paragraph, changed from Lucina Reddy to Glenda Kayster and Ursula Fisher with updated associated email addresses.
• Page 4: Queries? section: Employment Equity Specialists referenced changed from Lucina Reddy to Glenda Kayster and Ursula Fisher.

• Page 1: Instructions: URL updated to point to latest file in second bullet point.
• Page 1: Instructions: Room number updated to Room 2.19 in second bullet point.
• Page 2: To be completed by HOD section: Reference to UCT Purchasing Card Policy changed to UCT Procurement Card Policy.
• Page 2: To be completed by Line Manager for the cardholder section: Reference to UCT Purchasing Card Policy changed to UCT Procurement Card Policy.
• Page 2: To be completed by the Area /Faculty Finance Manager section: Reference to UCT Purchasing Card Policy changed to UCT Procurement Card Policy.
• Page 3: About the UCT Purchasing Card section: Typical Purchasing Card transactions heading changed to Typical PCard transactions.
• Page 3: About the UCT Purchasing Card section: Authorisations heading changed to UCT Authorisations.
• Page 3: About the UCT Purchasing Card section: Nedbank application form first bullet point changed to reference section 2.7 and 9.1 as applicable sections to complete.
• Page 3: About the UCT Purchasing Card section: Bank charges associated with the Pcard first bullet point annual card fee updated to R220 at present.
• Page 3: About the UCT Purchasing Card section: Replacement card fee when card is lost/stolen/replaced updated to R175 and it is subject to change annually.
• Page 3: About the UCT Purchasing Card section: Bank charges associated with the Pcard final note references 2018 bank rates) which is subject to change.

• Page1: Form title: Changed from "Application form for Staff Vacancies" to "Staff vacancies application form".

• Page 3: Attachments section: Reference to HR201 (Staff vacancies application form), in the T2 or permanent cateagory, updated to reflect new HR201 form title.

• Page 3: What other documents do I need to submit? section: Reference to "Candidate’s HR201 Staff vacancies application form" updated to reflect new HR201 form title.

• All pages: Dates changed throughout form from “2017 – 2018” to “2018 – 2019”.
• Page 1: First paragraph: “these three categories only” changed to “these four categories only”.
• Page 1: Section D: New section added for formal learnerships.
• Page 1: Notes section: 2017 submission date changed to Tuesday 31 July 2018.
• Page 1: Details of staff development initiative or project section: New line (and reference) to sectiton D: formal learnerships added.
• Page 5: When do I complete this form? section: Section D for formal learnerships added.
• Page 5: When do I submit this form? section: 2017 submission date changed to Tuesday 31 July 2018.
• Page 5: When will I receive feedback on the success of this application? section: Committee meeting date changed to August 2018 and outcome date to September 2018.
• Page 6: What are the criteria on which this application will be assessed? section: Point 4 added to cover formal learnerships (with subsequent points renumbered accordingly).
• Page 8: SDC (Servicing Officer) swimlane: Second box updated to reference invitation being sent out through HR Client Services team.

• Page1: Note section: Address details updated.
• Page1: Note section:Telephone number updated.
• Page1: Note section: Email address updated.

• Page1: Note section: Address details updated.
• Page1: Note section:Telephone number updated.
• Page1: Note section: Email address updated.

• Page 1: Submission details section: COntact name updated.
• Page 1: Submission details section: Address details updated.
• Page 1: Submission details section:Telephone number updated.
• Page 1: Submission details section: Email address updated.
• Page 4: Section 9 Research Participants: Uppercase changed to lowercase in "Duties/Procedures to Be Performed on The Animal".
• Page 7: Section 19 Overview of experimental design: "?" removed from Day 30: Endpoint.
• Page 8: Section 20 Details of experimental procedures: Reference to implants removed form third bullet point.
• Page 8: Section 21 Animal wellbeing: "eg" replaced with "e.g".
• Page 11: Secion 23 Animal care: "specific study requirements" changed to "study requirements".
• Page 13: Section 24.4. Method of Disposal: "Carcass" changed to uppercase.
• Page 13: Section 24.4. Method of Disposal: "Zip lock" chaged to two words.
• Page 19: Score 3: Severe discomfort or stress: "eg" replaced with "e.g".
• Page 23: New Protocol Application section: Email address updated in third bullet point.

• Page 2: More information section: Research Support Services Cluster renamed Research Support Services.
• Page 2: Applicant particulars section: Race field added.
• Page 2: Applicant particulars section: Footnote added "Due to the reporting requirement to indicate demographic distributions, the field for race has been added. Please note that this field will not prejudice your application."

• Page 1: Dates section: Submission deadline dates updated.
• Page 1: Dates section: Committee meeting deadline dates updated.
• Page 1: Dates section: Outcome deadline date updated.
• Page 2: More information section: Contact email address updated.

Title: Postdoctoral Research Allowance Transfer form
When to use: Used for NRF PDRF Running Expenses.

• Page 1: SAP, business objects (BOBJ) and purchasing card status section: Second set of questions on right side of section rephrased as instructions to guide the line manager.
• Page 1: SAP, business objects (BOBJ) and purchasing card status section: “If yes, has termination of SAP access been requested?” changed to “If yes, Line Manager logs Helpdesk call requesting SAP access termination.”
• Page 1: SAP, business objects (BOBJ) and purchasing card status section: “If yes, has another user recreated all scheduled reports?” changed to “If yes, Line Manager ensures scheduled reports are recreated by another user.”
• Page 1: SAP, business objects (BOBJ) and purchasing card status section: “If yes, has Purchasing Card Administrator been informed?” changed to “If yes, Line Manager informs Purchasing Card Administrator.”

• Page 1: Instructions section: Word doc indicated as preferred file type.
• Page 1: Instructions section: Location of saved file changed to G:\FND > FUG > CMR WORKINGS.

• Page 1: Appointment details section: Wording changed from "If applicable, who is this staff member replacing?" to "If applicable, last person employed in position".
• Page 1: Appointment details section: Line Manager field added.

• Page 1: Appointment details section: More space created for entries in the Faculty, Department and Division/Unit/Section fields.
• Page 1: Appointment details section: Design of Position and Conditions of Service fields changed.
• Page 1: Appointment details section: Line Manager field added.

• Page 1: Details of recommended appointment section: "If applicable, last person employed in position" field added.
• Page 1: Details of recommended appointment section: Line Manager field added.

• Page 1: Submission date table: Table removed and replaced with new bullet point under Notes section “Submit the form in time to reach HR Administration by the 3rd of the month in which the change takes effect".
• Page 1: Existing appointment details section: Position Number field moved alongside Position Title field to create space.
• Page 1: Change details section: Date/s of Change sub-section: Spelling of “applicable” abbreviation changed from "applic." to "appl." in the To field.
• Page 1: Change details section: Change in Organisation Structure sub-section: New Department and New Division/Unit/Section fields split into individual table rows.
• Page 1: Change details section: Change in Organisation Structure sub-section: New Line Manager field added.
• Page 1: Change details section: Full-time Secondment sub-section: Spelling of “applicable” abbreviated as "appl." in New Division/Unit/Section field.
• Page 1: Change details section: Full-time Secondment sub-section: New Line Manager, New Fund and New Cost Center fields added.

• Page 1: Post Details section: "If applicable, last person employed in position" field added.
• Page 1: Post Details section: Reason for vacancy field added.
• Page 1: Post Details section: Academic level/Payclass field moved up a line and to the right.
• Page 1: Post Details section: Line Manager field added.
• Page 1: Post Details section: "If PASS position, grading process complete?" field added.
• Page 1: Post Details section: Funding field changed to Source of funding.
• Page 1: Post Details section: Funding of post (including Fund and Cost centre fields) added.
• Page 1: HR Practitioner Checklist section: Section renamed from "HR Office Use" to "HR Practitioner Checklist".
• Page 1: HR Practitioner Checklist section: HR Requester Name field changed to HR Practitioner Name.
• Page 1: HR Practitioner Checklist section: Existing checklist items re-worded.
• Page 1: HR Practitioner Checklist section: Ensured position is on position list field added.

• Page 1: Vacancy section: "If applicable, last person employed in position" field added.
• Page 1: Vacancy section: Confirm reason for vacancy field changed to Reason for vacancy.
• Page 2: Process issues section: HR Practitioner: Ensured position is on position list checklist item added.

• Help document reviewed and revised.

• Page 1: Form Number: Form renumbered from DE001 to ACA44b.

• Page 1: Notes section: Fourth bullet point wording changed from "faculty and student number" to "surname and student number".
• Page 1: Notes section: Sixth bullet point URL link updated to latest version of the General Rules and Policies handbook.

• Page 1: Notes section: Third bullet point refernce to ACA44b included.
• Page 1: Notes section: Third bullet point refernce to Psychologist’s letter removed.
• Page 1: Notes section: Third bullet point refernce to psychological grounds removed.
• Page 1: Notes section: Fourth bullet point wording changed from "faculty and student number" to "surname and student number".
• Page 1: Notes section: Sixth bullet point URL link updated to latest version of the General Rules and Policies handbook.
• Page 1: Student Details section: Email address field removed.
• Page 1: Student Details section: Faculty drop-down field moved one row lower.
• Page 1: Acknowledgement Checklist section: Point 2 URL link updated to latest version of the General Rules and Policies handbook.
• Page 1: Acknowledgement Checklist section: Point 3 URL link updated to latest version of the General Rules and Policies handbook.
• Page 1: Acknowledgement Checklist section: Point 5 refernce to ACA44b included.
• Page 1: Acknowledgement Checklist section: Point 5 refernce to psychological grounds removed.
• Page 1: Acknowledgement Checklist section: Point 7 URL link updated to latest version of the General Rules and Policies handbook.

Title: Optional reduction of UCTRF death-in-service cover (new members)
When to use: When new UCTRF members choose to reduce their death-in-service cover.

Title: Selection Committee Chief Operating Officer
When to use: When appointing a selection committee to recruit and fill a vacant Chief Operating Officer post.

• Page 1: Form name: Form renamed from HR162 to HR162b
• Page 1: File format: Form file format changed from .doc to .docx.

• Page 1: Notes section: Fourth bullet, first sub-bullet wording changed from “Annually on 1 June, without needing to produce evidence of your good health.” to “Annually effective 1 June, without needing to produce evidence of your good health. You will be provided with the necessary forms to change your cover when you receive your annual benefit statement.”.

• Page 1: SAP and Purchasing card status section: Section renamed to “SAP, Business Objects (BOBJ) and purchasing card status”.
• Page 1: SAP and Purchasing card status section: SAP User field wording changed from “If yes, has SAP access been terminated?” to “If yes, has SAP access been requested to be terminated?”.
• Page 1: SAP and Purchasing card status section: New row added for BBusiness objects (BOBJ) user.

This form is no longer in use. This request can now be completed in ServiceNow: SAP Training Request

This form is no longer in use. This request can now be completed in ServiceNow: SAP Training Request

This form is no longer in use. This request can now be completed in ServiceNow: SAP Training Request

• Page 1: Information section: Organisational (ORG) unit name changed to Departmental ORG unit name.
• Page 1: Information section: Existing ORG field removed.
• Page 1: Information section: New ORG (attach approval) field removed.
• Page 1: Create a new funds centre section: Superior parent fund center / fund center field removed.
• Page 1: Create a new funds centre section: Existing departmental ORG code field added.
• Page 1: Create a new funds centre section: New departmental ORG code (attach approval from Registrar) field added.
• Page 1: Change an existing funds centre section: Existing Fund Center field updated to Existing Fund Center Code.

Title: Health and Safety Guidelines for Outdoor / Off-campus Group Activities
When to use: Help document for reference when completing the EBE05a, EBE05b or EBE05c.

Title: Basic Risk Assessment for Outdoor / Off-campus Activity
When to use: When a staff member wishes to provide a risk assessment of the of the outdoor / off-campus activity area.

Title: Student Information and Consent for Outdoor / Off-campus Activity
When to use: When a student wishes to participate in an outdoor / off-campus activity.

Title: Authorisation for Outdoor / Off-campus Activity
When to use: When a staff member in charge of an outdoor / off-campus activity wishes to gain authorisation from the Head of Department prior to the commencement of the activity.

• Page 1: Section B: Note removed relating to new floats.
• Page 1: Section B: Purchaser Name and Surname new field added.
• Page 1: Section B: Ext field added.

• Page 1: Final field at bottom of page: Wording in parenthesis added to field label "(Please indicate name of media or website)".
• Page 2: Three referee names and contact details section: Column added to table "Relationship to you".
• Page 2: Three referee names and contact details section: Email address field and Contact number field combined into a single column renamed "Contact details (email address & tel no)".

• Page 1: Important section: Third bullet point added "The consultation must take place before or on the day of the exam".

• Page 1: Declaration section: Declaration wording revised.

• Page 3: Procedure section: 1.2 wording revised.
• Page 3: Procedure section: 1.7 wording revised.
• Page 4: Procedure section: 4.2 wording revised.
• Page 5: Case of illness section: 5.1 wording revised.

• Page 4: Procedure section: 1.2 wording revised.
• Page 4: Procedure section: 1.7 wording revised.
• Page 5: Procedure section: 4.2 wording revised.
• Page 6: Case of illness section: 5.1 wording revised.

• Page 1: Rules section: Rule G16.4 wording revised.

• Page 1: Rules section: Rule G16.4 wording revised.

• Page 1: Section A: Information wording revised.

• Page 1: Notes section: Deputy Dean Postgraduate Studies: Associate Professor Graham Bradfield added.
• Page 1: Notes section: PG: LawPGDD@uct.ac.za email address added.
• Page 1: Faculty Office Use Only section: Approval (Optional) Programme Convenor field added.
• Page 2: Requirements section: Deputy Dean Postgraduate Studies: Associate Professor Graham Bradfield added.
• Page 2: Requirements section: PG: LawPGDD@uct.ac.za email address added.

• Page 1: Email fields: Validation on the email fields revised to allow inclusion of uppercase letters.

• Page 1: Notes section: Third bullet point removed. (“Print page 1 only if you are familiar with the contents of page 2.”).
• Page 1: Notes section: Fifth bullet point, referencing Vula exit questionnaire, re-worded to accommodate an additional reference to the exit interview conducted by Lucina Reddy (Employment Equity Specialist).

• Page 1: Details section: 'Form completed by' field added.

• Page 1: Details section: 'Form completed by' field added.

• Page 1: Payment Details section: 'Form completed by' field added.

• Page 1: Change Details section: 'Form completed by' field added.

• Page 2: Information section: Submission information changed from Research Grants Management Cluster to Research Support Services Cluster.

• Page 1: Information section: Submission information changed from Research Grants Management Cluster to Research Support Services Cluster.

• Page 4: Summary of Monitoring and Audit Activities: Reference to MCC replaced with SAHPRA.

• Page 3: Drug, Device and Biologics Considerations: Reference to MCC replaced with SAHPRA.
• Page 4: Drug, Device and Biologics Considerations: Reference to MCC replaced with SAHPRA.

• Page 7: Appendix Material: Reference to MCC replaced with SAHPRA.

• Page 1: Instructions section: Number of copies of the PI Generated Synopsis & Sponsor’s Synopsis changed from 32 to 10.
• Page 1: Instructions section: Number of copies of the Consent Forms changed from 32 to 10.
• Page 1: Instructions section: Additional bullet point added with email submission details.
• Page 1: Instructions section: Submission note updated with email submission details.
• Page 2: Category 1 Checklist: Point 9 Reference to MCC replaced with SAHPRA.
• Page 2: Category 1 Checklist: Point 18 Reference to MCC replaced with SAHPRA.

• Page 10: Note section: Reference to FHS027 removed.
• Page 11: CLinical trials section 6.1: Reference to Medicines Control Council (MCC)replaced with South African Health Products Regulatory Authority (SAHPRA).
• Page 15: Category 1 section: Additional bullet point added indicating email details for Synopsis and consent forms for full committee.
• Page 15: Category 2 section: Additional email address supplied to first bullet point.
• Page 16: Category 1 Checklist: Point 9 Reference to MCC replaced with SAHPRA.
• Page 16: Category 1 Checklist: Point 18 Reference to MCC replaced with SAHPRA.
• Page 17: Submission details section: Email address supplied for electronic copy of submission.

• Page 1: Type of submission section: Reference to MCC replaced with SAHPRA.

• Page 1: How to report an internal adverse event section: Reference to MCC replaced with SAHPRA.

• Page 1: Section 3. Follow-up actions: Reference to MCC replaced with SAHPRA.

• Page 3: Submission details section: Mrs Lamees Emjedi name removed.

• Page 1: Section 1. Protocol information: hrec-enquiries email address added to field 1.3.

• Page 1: Email fields: Validation on the email fields revised.

Title: Purchasing Card Document/s Submission
When to use: When PCard transaction document/s need to be submitted for processing on SAP.

• Page 1: Section C Acknowledgement Checklist: Reference to specific dates removed and replaced with "Deferred exams are normally written in the new academic year during January unless otherwise advised by the respective department".

• Page 4: Section 6 Costs: Second bullet point reference to daily rate of R855 per day amended in line with current value displayed in information field 6.2 Subsistence.

• Page 1: Instructions section: 2nd Semester 2018 dates updated.
• Page 1: Instructions section: 1st Semester 2019 dates updated.

• Updated forms to reflect S&T rates for 2018.

• Page 2: List of Contacts: Science Faculty contact details updated.

• Page 2: List of Contacts: Science Faculty contact details updated.

• Page 1: In instructions section, updated addressee role to "Manager: Research Support Services
• Page 1: In Applicant Particulars section, added Race field. 

• Page 1: Updated contact block grant faculty contact details for 2018 for EBE (Madoda Signonyela), GSB (Vedantha Singh), HUM (Simphiwe Ngubane), SCI (Shanaaz Smith).

• Page 1: Added "Note to examiner:" to the note preceding the section to be completed by examiner.
• Page 1: To the examiner declaration added:
• "1. Have you had any contact with the PhD candidate and have you been involved in the research of his/her thesis? If yes, please elaborate."
• "2. Are you affiliated or associated with UCT in any capacity (including Honorary)? If yes, please elaborate." 
• Below the question 2 the options: "I have not had any affiliation or association with UCT." and "I have been affiliated or associated with UCT or I am affiliated or associated with UCT in the following capacity:"

• Page 1: PLEASE NOTE section: Changed premium from R30 p/day to R33 p/day.

• Page 1: Additional personal details section: Removed home language as no longer required for capture.
• Page 2: Address details section: Home telephone number removed from Personal contact details section and added to Address details section.
  
• Page 2: Emergency contact details and Personal contact details sections swapped to align with SAP capturing order.
  
• Page 2: Emergency contact details section: Layout changed to match layout used in Address details section.

• Page 1: Notes section: Replaced “UCT Retirement Fund” with “University of Cape Town Retirement Fund (UCTRF)”.
  
• Page 1: Investment Choice section:
• Replaced “until the member reaches age 60” with “the beginning of the year in which the member reaches age 60”.
• Added Portfolio A, B, C and D references to each of the fund names.
  
• First paragraph of acknowledgement section: Replaced “your UCT future contributions” with “your future contributions”.
• Page 2: When do I complete this form? section: 
• In the first paragraph, replaced “University of Cape Town Retirement Fund” with “UCTRF”.
• Staff category table: Replaced “Staff on T2 conditions of service” with “Contract staff with a contract of more than 2 years (other than T1 staff)”. Replaced “Staff on T1 conditions of service” with “Staff on T1 conditions of service and other contract staff with contracts of less than 2 years”.
• Investment choice information: First paragraph, replaced “the Fund” with “UCTRF”. Second paragraph, replaced “one free switch each tax year (1 March to end February)’’ with “one free switch each year (1 July to 30 June)”.
• Page 2: When do I submit this form? section: Replaced “an employee’s start date” with “your start date”.

• Page 3: Death-in-service lump sum section:
• Point 2: Replaced “As a Board we need” with “As a Board, we need”.
• Point 3: Replaced “dependant” with “dependent”.

• Throughout:Replaced “the Fund” and “UCT Retirement Fund” with UCTRF” throughout the form.
• Page 1: Section B, C and D: Added “(tax free)” to all transfer sections.
• Page 2: First line: Replaced “If you elected to be a deferred pensioner to preserve your UCTRF retiremement benefit” with “If you elected to preserve your UCTRF retrirement benefit by keeping it in the UCTRF”.
• Point 5: Added “or you can update your beneficiaries on the Sanlam website” at end of paragraph. 
• Note: Replaced “no Employer retirement benefits will apply” with “no UCT retirement benefits will apply”
• Page 3: When do I complete this form? section: First paragraph, changed “the University” to “UCT”.

• Page 2: When do I complete this form? section:
• Last bullet under note, removed “in consultation with the UCTRF Board”.
• Page 2: What other forms do I need to complete? section: Replaced “in which case a new UCTRF…” with “in which case your beneficiaries can be updated on the Sanlam website or a new UCTRF…”.

• Page 1: Notes section: Last bullet point, replaced “You may decrease your optional additional death and disability cover at any time with no requirement for evidence of your good health” with “You may decrease your optional additional death and disability cover on 1 June”.

• Page 1: Section 6: Replaced “UCT Retirement Fund” with “UCTRF” and replaced “the Fund” with “the UCTRF” throughout.

• Page 1: Section 3: Replaced “I hereby absolve the Trustees from liability and undertake not to hold the Trustees or the Fund liable or responsible…” with “I hereby absolve the UCTRF Board from liability and undertake not to hold the Board or the UCTRF liable or responsible…”
• Page 2: Notes section:
• 2: Replaced “you will be issued with a payment letter, tax certificate and new living annuitant certificate” with “you will be issued with a payment letter and tax certificate”.
  
• 4: Replaced “Note that you get one free switch each tax year (1 March to end February)” with “Note that you get one free switch each year (1 July to 30 June)”.
  
• 5: Replaced “the Fund” with “the UCTRF”. 
• 6: Replaced “The Trustees” with “The Board”.

• Page 1: Notes section: second bullet, replaced “Administrative Officer at the Transformation Services Office” with “Employment Equity Specialist (Lucina Reddy)”.
• Page 4: Where do I send this form? section: Replaced “Transformation Services Administrative Officer (Cheryl Vallay in Room 2.04, Transformation Services Office, The Cottage or via email to cheryl.vallay@uct.ac.za)” with “Employment Equity Specialist, Lucina Reddy via email at lucina.reddy@uct.ac.za”.
  Queries section: Replaced “Transformation Services Administrative Officer (Cheryl Vallay)” with “Employment Equity Specialist (Lucina Reddy)”.

• Page 1: Course details section: Removed Registration Fee row from table. 
• Page 2:  Applicant declaration of understanding of bursary conditions section: Replaced “A cheque will be issued to the approved institution for me to deliver to the institution” with “Payment will be made directly to the tertiary institution”.
• Page 3: Administrative Clearance section: Changed bursary amount from R7000 to R8000.
• Page 4: When do I complete this form? section: First bullet under Note, changed bursary amount from R7000 to R8000.

• Page 1: Office Use Only section: IAPO - SSA field removed.
• Page 1: Office Use Only section: Fees - Bursary External field removed.
• Page 1: Payment Details section: IAPO - SSA field removed.
• Page 1: Payment Details section: Fees - Bursary External field removed.
• Page 1: Complete form: Format changed from .docx to .pdf.

• Page 1: Deadline submission: Dates updated to 2018.
• Page 1: Committee meeting: Dates updated to 2018.
• Page 1: Outcome dates: Dates updated to 2018.
• Page 2: Submit application: Research Grants Management Cluster changed to Research Support Services.
• Page 2: Detail of applicant section: Asian included as a category in Race field.

• Form layout revised and reformatted to .pdf

• Page 1: Follow-up actions section: Moved to section 3 from section 4.
• Page 2: Description of Internal Adverse Event section: Moved to section 4 from section 3 with referenced numbering updated accordingly.

• Page 2: Important section: Reference to 2018 Fees handbook URL updated.
• Page 2: Important section: Cancellation of registration URL updated.
• Page 2: Instructions section: Internal bookmark links updated.
• Page 2: Deadline dates section: Deadline dates updated for 2018.
• Page 2: Student Administration Self Service section: Web URL updated.
• Page 2: Changing a Programme/Specialisation/Major section: Faculty handbooks web URL updated.
• Page 2: Withdrawal and Addition of courses section: Faculty handbooks web URL updated.

• Page 1: Note section: Third bullet point added indicating registered students in Engineering and Built Environment, Health Sciences and Science should also complete DDB10.
• Page 1: Acknowledgement section: New section added with previously listed items now listed as five numbered points.

• Page 1: Your personal details section: New fields added for Email address and Contact number.
• Page 1: Beneficiaries section: Table redesigned and additional columns added. (e.g. relative’s gender and ID number).
• Page 2: Section B: “currently” added to first sentence “at the present time” removed.
• Page 2: Section B: Table redesigned and additional columns added. (e.g. relative’s gender and ID number).
• Page 2: Section C: Table redesigned and additional columns added. (e.g. relative’s gender and ID number).
• Page 2: Section C: Sentence at end of Section C updated by changing “UCTRF Fund Administration” to “UCTRF’s Administrators”.
• Page 3: Recommendations by you to the Trustees section: All references to “Trustees” changed to “Board” throughout document.
• Page 3: Recommendations by you to the Trustees section: All references to “the Fund” changed to “UCTRF” throughout.
• Page 3: Recommendations by you to the Trustees section: Point 6c) “on the basis that you will be invited to do so again in a year’s time” removed.

• Page 1: Your personal details section: New fields added for Email address and Contact number.
• Page 1: Beneficiaries section: Table redesigned and additional columns added. (e.g. gender and ID number).
• Page 1: All sections: All references to “Trustees” changed to “Board” throughout document.

• Form revised for 2018 issue.

2017

• Page 1: Note section: First bullet point collated into one point.
• Page 1: Regulation section: Bullet point relating to monitoring of my data and process sing by UCT updated.
• Page 1: Regulation section: Bullet point relating to User ID misuse or abuse amended to include the possibility that disciplinary action may follow.
• Page 2: Section to be completed by line manager: Penalty amount for missed training increased from R350 to R500.
• Page 1: Courses section: new courses added SWD100.

• Page 1: Note section: Additional bullet point note added to indicate that incomplete applications will not be accepted.

• Page 2: List of Contacts: GSB contact details updated.

• Page 2: List of Contacts: GSB contact details updated.

• Page 1: Note section: Fifth bullet point wording "and returned to the Department" appended.
• Page 1: registration information: Reference to first date of registration updated to 2018.
• Page 1: Registration information: Reference to full cost of tuition updated to 2018.
• Page 1: Registration information: Reference to cost of international fee updated to 2018.
• Page 1: Registration information: Total initial expenses updated to Tuition Fee and other charges via Fee Account.
• Page 1: Section 3: Source of funding field added.
• Page 1: Section 3: Fundholder name field added.
• Page 1: Section 3: Fundholder signature field added.
• Page 1: Section 3: Date field added.
• Page 1: Section 3: Administrator name field added.
• Page 1: Section 3: Office / Ext number field added.
• Page 1: Section 3: Total Monthly Departmental Scholarship value updated to 2018.
• Page 1: Section: First claim value updated to Scholarship value.
• Page 1: Section 3: Less Total Initial Expenses updated to Less Full Tuition Fee and other charges.
• Page 1: Section 3: Remaining credit balance field added.
• Page 1: Enquiries section: New section added.

• Page 1: Student details section: Reference to degree updated to 2018.
• Page 1: Administrator details section: New section added.
• Page 1: Fund holder details: Moved to section 3.
• Page 1: Office Use Section: New section added.
• Page 1: Footer section: Contact name updated on return address.

• Page 1: Student details section: Reference to degree updated to 2018.
• Page 1: Student details section: Reference to first date of registration updated to 2018.
• Page 1: Office Use Section: New section added.
• Page 1: Footer section: Contact name added to return address.

• Page 1: Form Title: Reference updated to 2018.
• Page 1: Important notes section: Last bullet point updated to include completion.
• Page 1: Section 2: Second bullet point updated to include completion of postdoctoral research at UCT form.
• Page 1: Section 4: Reference updated to 2018.
• Page 1: Section 4: Wording updated to include reference to a satisfactory progress report.
• Page 1: Section 5: Fundholder (Name, Signature, Date signed_ fields added.
• Page 1: Section 5: Source of Funds field added.

• Page 1: Form Title: Reference updated to 2018.
• Page 1: Important notes section: Last bullet point updated to include completion.
• Page 1: Section 1: Wording updated from 50% of the balance to 50% of the first instalment.
• Page 1: Section 2: First bullet point reference to report updated to satisfactory academic progress report.
• Page 1: Section 2: Second bullet point updated to include submission of the PG023 and completion of postdoctoral research at UCT form.
• Page 1: Section 4: Reference updated to 2018.
• Page 1: Section 4: Wording updated to include reference to a satisfactory progress report.

• Page 1: Form Title: Reference updated to 2018.
• Page 1: Important notes section: Last bullet point updated to include completion.
• Page 1: Section 1: Wording updated from 50% of the balance to 50% of the first instalment.
• Page 1: Section 2: First bullet point reference to report updated to satisfactory academic progress report.
• Page 1: Section 2: Second bullet point updated to include submission of the PG023 and completion of postdoctoral research at UCT form.

• Page 1: Section 1: Reference to degree updated to 2018.
• Page 1: Section 1: Reference to first date of registration updated to 2018.
• Page 1: Section 1: Reference to year of study towards degree updated to 2018.
• Page 1: Section 1: The scholarship is to clear previous outstanding student fees balance checkbox added.
• Page 1: Section 1: The scholarship is for 2018 tuition fees checkbox added.
• Page 1: Section 1: Administrator Details (Name and Surname) field added.
• Page 1: Section 3: Office Ext number field added.
• Page 1: Section 3: First instalment / Second instalment field merged into one field.
• Page 1: Section 3: Please indicate this payment tranche field added with checkboxes for 1st instalment and 2nd instalment.
• Page 1: Section 3: Reference to SAP printout added to Declaration wording.
• Page 1: Note section: Reference to all previous versions of the PG002 being obsolete as from 22 January 2018 updated.
• Page 1: Footer section: Contact name added to return address.

• Page 1: Section 1: Reference to degree updated to 2018.
• Page 1: Section 1: Reference to year of study towards degree updated to 2018.
• Page 1: Section 3: Administrator field added.
• Page 1: Section 3: Office Ext number field added.
• Page 1: Contact details section: CHED contact details updated.
• Page 1: Contact details section: Health Sciences contact details updated.
• Page 1: Contact details section: GSB contact details added.
• Page 1: Note section: Reference to all previous versions of the PG001 being obsolete as from 22 January 2018 updated.