Updates and New Forms

 

UCT Administrative Forms Student Administrative Forms Updates and new forms Archives Top 20 Form help




 
Last updated: 09 December 2022
 


Information

 Archive of Changes

Note:
  • Only updates and new forms for the current and one year previous are shown here.
  • For a list of form changes applied in previous years, please see the Archived form changes section.
 Changes to UCT Administrative Forms have been recorded since
 3 September 2003. To view archived form changes, please select  a year:

 


   

2021/2022

Date Form name Change Description of change / Details of new form
09.12.2022
HR195a
New
  • Form Title: Learnership Description
  • When To Use The Form: This form serves as a template for the writing of “position descriptions” for Learners.
09.12.2022 HR195b New
  • Form Title: Apprenticeship Description
  • When To Use The Form: This form serves as a template for the writing of “position descriptions” for Apprentices.
09.12.2022 HR195c New
  • Form Title: Graduate Internship Work Experience Description
  • When To Use The Form: This form serves as a template for the writing of “position descriptions” for Graduate Interns.
09.12.2022 HR195d New
  • Form Title: Practical Internship Description
  • When To Use The Form: This form serves as a template for the writing of “position descriptions” for Practical Interns.
08.12.2022 PG018
Update
  • Page 1:
    • Updated all instances of the year to reflect the applicable year, i.e. 2023.
    • Updated the addressee details at the bottom to reflect the faculty liaison email addresses.
08.12.2022 PG021
Update
  • Page 1:
    • Updated all instances of the year to reflect the applicable year, i.e. 2023.
    • Updated the addressee details at the bottom to reflect the faculty liaison email addresses.
06.12.2022 LAW02
Update
  • Page 1: Note section: Updated Deputy Dean titles/names and added three bullet points. 
  • Page 2: Updated Deputy Dean titles/names.
  • Some minor changes and adjustments throughout form.
06.12.2022
LAW03 Update
  • Page 1: Note section: Updated Deputy Dean title and added additional bullet point.
  • Page 2: Updated Deputy Dean title.
01.12.2022 HR176
Update
  • Pages 2 to 4: Sections a) to g): Merged table rows in comments fields.
01.12.2022 HR141
Update
  • Page 2: Merged table rows in comments fields.
  • Page 3: Updated UCTRF links to death benefit and death and lump sum disability documents.
28.11.2022 HR144 Update
  • Page 3: Updated UCTRF links to death benefit and death and lump sum disability documents.
28.11.2022 HR153 Update
  • Page 1: Updated link to tax calculator: https://uctrf.co.za/uctrf/exit-tax-calculator
  • Page 3:
    • Rule 5. Removed "This form is also available via the UCTRF website (www.uctrf.co.za).".
    • Rule 6: added "funeral benefits".
28.11.2022 HR156 Update
  • Various changes throughout the form.
28.11.2022 HR158 Update
  • Page 1: Section 4. Payment Periods: Changed the payment periods. 
  • Page 4: Removed: "It must be completed after consultation with the Benefits & Exits Officer or the UCTRF Office and submitted with the HR157 form."
28.11.2022 HR213 Update
  • Page 1: Replaced Funeral benefits table and notes with reference to funeral benefits page on the UCTRF website.
28.11.2022 AS001
Update
  • Various changes/enhancements throughout the form.
25.11.2022 AS005
Update
  • Some minor changes throughout the form.
25.11.2022 FM003a
New
  • Form Title: Application to open a fund
  • When To Use The Form: When you want a fund to open a new fund on SAP.
25.11.2022 FM003b
New
  • Form Title: Application to change a fund
  • When To Use The Form: When you want a fund to be changed on SAP.
25.11.2022 FM003
Replaced
  • This form was split into two forms, FM003a (Application to open a fund) and FM003b (Application to change a fund).
25.11.2022 FM033
Update
  • Note: The format of this form has changed from Microsoft Word (.doc) to Excel (.xlsx), therefore its link has changed. 
  • Various other changes/enhancements have been applied to the form.
25.11.2022
HR215
Update
  • A minor wording correction on each page.
22.11.2022 ACA40
Update
  • Page 1: IMPORTANT section: Replaced "All applications must be submitted to the respective Faculty Office Manager" with "All applications must be submitted to the Examinations Office: examsoffice@uct.ac.za".
  • Page 2:
    • D: Acknowledgement Checklist section: In list item 7: Added full list of proctoring requirements, and link to Online Proctoring at UCT reference.
    • Invigilation/ Proctoring Details section: Added a link to the Examinations Policy Manual with invigilation rules.
11.11.2022
HR210b
New
  • Form Title: Development Dialogue Appeal
  • When To Use The Form: When a staff member in (PC01 to PC13 (4)) would like to appeal their Development Dialogue outcomes.
09.11.2022
SD010
New
  • Form Title: UCT Invoice Requisition – Multiple billing for the year
  • When To Use The Form: When you have to raise multiple billings for the year e.g. for rentals/leases (ad hoc/contract).
28.10.2022
FHS001
Update
  • Various changes throughout the form.
21.10.2022 TA01 Update
  • Page 1: 
    • Payment Method Authorisation section: Removed option to pay by "Cheque".
    • Important Information section: Replaced "Red bays are allocated to academics (senior lecturer and above) or PASS staff in pay class 10 and above. Request from other staff for red bays must be supported by a letter from the HOD, and approved by the Space/Allocation Committee" with "All staff may purchase either a yellow or red parking disc for the applicable annual parking fee.”
21.10.2022 TA02
Update
  • Page 1: Important Information section: Replaced "Red bays are allocated to academics (senior lecturer and above) or PASS staff in pay class 10 and above. Request from other staff for red bays must be supported by a letter from the HOD, and approved by the Space/Allocation Committee" with "All staff may purchase either a yellow or red parking disc for the applicable annual parking fee.”
20.10.2022
ACA44 Update
  • Various changes throughout the form to update it for the 2022 examinations.
20.10.2022 ACA44a
Update
  • Various changes throughout the form to update it for the 2022 examinations.
20.10.2022 ACA44b Update
  • Page 1: IMPORTANT section: Added bullet point regarding submission timing.
04.10.2022 R&I16
Update
  • Page 1:
    • Dates: Updated the applicable dates for hosting a conference in 2023.
    • Application conditions: Amended the first bullet point for 2023, and removed the clause about applications occuring in the year of application.
04.10.2022 DDB12 Update
  • Page 2:
    • Section C: Removed "Either" and "Or" from the bulleted options.
    • Section D: Header row: Added "(I enclose a report on the thesis. Please select the appropriate option.)"
    • Option rows: Added two new option rows, either consenting or not consenting to the disclosure of the examiner report being made available to fellow/other examiners.
04.10.2022
DDB12a
Update
  • Page 1: Section C: Removed "Either" and "Or" from the bulleted options. 
  • Page 2: Section D:
    • Header row: Added "(I enclose a report on the thesis. Please select the appropriate option.)"
    • Option rows: Added two new option rows, either consenting or not consenting to the disclosure of their examiner report being made available to fellow/other examiners.
21.09.2022
HR201, HR204
Update
15.09.2021
FM004
Update
  • Some layout changes to improve usability of the form.
09.09.2022
FM005hlp
Update
  • Expense GL (excl HR) sheet: In the REFUNDS commit item for GL accounts 4205 and 4206, updated the GL account includes wording as follows:
    • GL4205: "Transfers to other institutions where UCT is acting as a conduit for funding received from government.  I.e. government entered into an agreement with UCT and other collaborators, but paid the project funding to UCT who is then responsible for disbursing the funds as per government’s instructions."
    • GL4206: "Transfers to other institutions where UCT is acting as a conduit for funding received from the main funder.  I.e. the main funder entered into an agreement with UCT and other collaborators, but paid the project funding to UCT who is then responsible for disbursing the funds as per the funder’s instructions."
07.09.2022
HR191
Update
  • Page 3: MINIMUM REQUIREMENTS section: Other requirements field: Changed last part to: "‘Ability to handle cash or finances’", replacing "Honesty" with "Ability".
31.08.2022 FM031
Update
  • Updated link to a Finance policy on UCT website: PAY006
31.08.2022
FM032
Update
  • Updated links to Finance policy documents on UCT website: PAY002 and SARS table.
31.08.2022
FM033
Update
  • Updated links to Finance policies on UCT website: PAY006 and PAY002
30.08.2022
HR194a, HR194b
Update
  • Page 1:
    • NOTES section: To the fifth bullet, added: "Please note that invites to participate in research will only be distributed once per application."
    • SECTION A: APPLICANT DETAILS section: Removed the Address (if not UCT) fields.
24.08.2022
INS04
Update
  • Page 1: Note: section: Point 8: Added the following at the end: "and is payable by the staff member."
24.08.2022
ACA13
Update
  • Page 1: B. Programme Information section: Extended Term and Programme Code fields to fit the space provided.
19.08.2022
HR193
Update
  • Throughout the form, updated any links to the UCT Vision 2030 web page on the UCT website that have changed recently.
16.08.2022
Various
Update
  • Throughout the UCT Administrative Forms page, updated links to UCT website pages and/or files (such as UCT Finance policies) which may have changed due to the recent UCT website migration.
15.08.2022
BAS11
Removed
12.08.2022
FM014
Update
  • Page 1: In the line items table, changed the second column header from "GL" to "GL/CUSTOMER ACCOUNT".
04.08.2022
HR193
Update
  • "When To Use The Form" changed to: "When Deans, Executive Directors, Heads or others make application to the Staff Development Committee (SDC) for funding of staff development initiatives or projects."
  • Various changes made throughout the form to update it for the 2022/2023 cycle and make reference to Vision 2030 alignment.
04.08.2022
R&I24
Removed
26.07.2022
AS004, AS006
Update
  • Page 1: Replaced "ED: Finance" with "Chief Financial Officer" to reflect recent position title change.
25.07.2022
INS04
Update
  • Page 1:
    • INSTRUCTIONS section: Added bullet point: "You will not be able to claim for any item/s that is damaged during transit if it is not listed on the attached inventory. 
    • Storage at desitnation section title: Added "- Excluding plants" to end of section title.
    • Note section: Added bullet point: "10. Please ensure that all goods on the attached inventory reflects the replacement value as this will be the value that insurers will use in the event of a claim. If you are not adequately insured, Insurers will apply Average to your claim."
20.07.2022
ACA13
Update
  • This form was completely revised and has bee converted from Word to PDF format with fillable form fields to facilitate electronic completion.
  • Note: 
    • Since this is now a writable PDF form,  it must be downloaded to your computer (right-click and Save link as), before it can be completed using Adobe Acrobat Reader.
06.07.2022
R&I13, R&I16, R&I31
Update
  • Updated dates and contact details on the forms.
21.06.2022
FHS002
Removed
Note:  This form is no longer in use and requests must instead be sent via the Electronic Research Administration (eRA) system. See also: eRA pre-awards application process
07.06.2022
HR210a
Update
  • Form Title: Development Dialogue Executive Staff (PC13(3), PC13(2) and PC13(1))
  • When To Use The Form: When recording performance and development discussions for Executive staff (PC13(3), PC13(2) and PC13(1)), within the Development Dialogue (DD) process.
  • Help Document: DD Resource Guide
30.05.2022 DDB04
Update
  • Page 1:Point 5.1: For Academic information citation, changed maximum number of words from 200 to 150.
30.05.2022 FHS013
Update
  • Page 6: Section 3.8.1.: Added: "Please refer to the UCT Sponsorship Insurance Booklet."
  • Page 7: Section 4.1.C.: Added "/Full Committee Review"
  • Page 8: Above 4.2.: Replaced note with: "Note: If a waiver is required, please send an email to hrec-payments@uct.ac.za and advise the reason for this waiver."
  • Page 10: Replaced the ED HR name and role with "the delegated HR authority".
  • Page 14: Below 8.2.: Added note: "For multidisciplinary and interdepartmental research, the signing DRC Chairperson need to confirm that there has been appropriate consultation with the DRC from the relevant departments."
  • Page 17: Section B: Added "SAP Customer number" field.
27.05.2022
HR205
New
  • Form Title: Selection Committees Declaration of Confidentiality and Conflict of Interest
  • When To Use The Form: This e-Form must be used by all internal and external parties serving on UCT recruitment and selection committees:
    • Internal parties (UCT employees, students and third-parties) must complete the e-Form annually, and this declaration is binding for all processes that they are involved in during this period.
    • External parties must complete this e-Form for each process they participate in.
    Note: This is a Perceptive Content electronic form (e-Form) which is completed online.
19.05.2022 HR190
Updated
  • Page 1: In NOTES section: Added a reference to Terms and definitions section.
  • Page 2:
    • Added a reference to Terms and definitions section.
    • Made additional additional changes to certain terms and abbreviations and removed references to infotypes.
    • Replaced "HR Systems & Support Office" with "HR Analytics Specialist".
  • Page 3: Added Terms and definitions section and reference to list of UCT acronyms.
17.05.2022 ACA40
Update
  • Converted form to PDF format and added form fields throughout form to facilitate electronic completion.
  • Note: 
    • Since this is now a writable PDF form,  it must be downloaded to your computer (right-click and Save link as), before it can be completed using Adobe Acrobat Reader.
16.05.2022 ACA55
New
  • Form Title: Deferred and supplementary results submission
  • When To Use The Form: When submitting deferred and supplementary results.
16.05.2022 HR190
Update
  • Throughout the form:
    • Replaced "HR Practitioner" with "HR Business Partner".
    • Updated and expanded some terms/acronyms as applicable.
  • Page 3: 
    • How to complete this form section: Replaced "HR Systems & Support Office" with "HR Analytics Specialist".
    • Email address information section: Replaced "HR will instruct ICTS to" with "The HR Analytics Specialist will".
12.05.2022 ACA40
Update
  • Form was completely revised.
10.05.2022
FM033
Update
  • Page 1: Section B: Mileage rate:
    • Updated the effective date from 1 March 2021 to 1 March 2022.
    • Updated the SARS rates for 2022 to R4.18 for motor vehicles, and R2.92 for motor cycles.
04.05.2022
HR168
Update
04.05.2022
HR151
Update
  • Page 6: HR151b: Nomination of beneficiaries for UCT separate death benefits:
    • Added sub-heading: "NOMINATED BENEFICIARY DETAILS".
    • In Required Details column: Added following additional fields: First names, Gender, Date of birth, ID number, Relationship of this person to you. 
  • Page 8: HR151c: Nomination of beneficiary for UCT family funeral benefit:
    • Removed row labeled: 2.1. Beneficiaries of UCT Separate Death Benefit. 
    • Added sub-heading: "NOMINATED BENEFICIARY DETAILS".
    • Changed beneficiary details section top row to: "I wish any benefit payable upon my death to be paid to the beneficiary mentioned below. "
22.04.2022
ACA44
Update
  • Page 1:
    • Header: Updated year reference to "2022".
    • IMPORTANT section: Removed first bullet "For on campus exams" and its sub-bullets referring to the UCT Daily Health Screening app form usage.
20.04.2022
ACA38
Update
  • Page 1:
    • Added a new LOA reason: "Post lockdown factors".
    • Added a note indicating that the new LOA reason above, is for Master’s and PhD students only.
08.04.2022
DDB04
Update
  • Page 1: 5. Important: Citation section:
    • Removed "and mini citation" from section title.
    • Removed row starting with "5.2. I approve the mini citation.."
    • Removed any references to mini citations from the row Note: Submission of Citation.
05.04.2022 MM031
Update
  • Retired MM031 form entry row on UCT Administrative Forms web page: Corrected link to the current, active MM031a form which replaced the retired MM031 form several years ago.
01.04.2022
R&I21
Update
  • Page 1: In top instruction/note row, added the following note: "Please note: Applications can be submitted at any time during the year, but if it is received by the committee for review after 31 October, then the funds for approved applications may only be awarded in the following calendar year."
29.03.2022
FHS forms
Update
The following FHS forms were updated and format changed from ".doc" to ".docx" formats on 16 February 2022 (or 28 February 2022 for FHS016) by FHS and have been made available on UCT Administrative forms listing (see also: http://www.health.uct.ac.za/fhs/research/humanethics/forms/):
  • FHS006-FHS17 forms and supporting documents, as applicable.
  • FHS019-FHS021 forms and supporting documents, as applicable.
29.03.2022
R&I31
Update
  • Page 1: Updated deadline dates and submission requirements.
29.03.2022
R&I35
Update
  • Page 1:Updated deadline dates and submission requirements.
29.03.2022 HR101
Update
  • Page 1: Add UCT Employee privacy statement: "When you work at UCT, we collect and use your information to manage our relationship in terms of your employment contract, to run the business of the University, and to comply with legal obligations. We may share your information with service providers we trust. Our service providers help us to communicate with you, ensure your health and safety on campus and manage operations. For more information about how the University of Cape Town uses personal information, visit our Privacy Notice."
    18.03.2022 FM030
    Update
    • Page 1: 
      • Updated the effective date from 1 March 2021 to 1 March 2022. 
      • Updated the SARS rates for 2022 to R4.18 for motor vehicles, and R2.92 for motor cycles.
    18.03.2022 FM049
    Update
    • Page 1: Updated the Mileage rate to "R4.18" per km with effect 1 March 2022.
    18.03.2022 HR200 Update
    • Page 1: Amended to reflect the new UCT employment equity statement.
    18.03.2022 HR201, HR204
    Update
    • Page 1: Added UCT Job applicant privacy statement to align with POPIA and UCT’s privacy statements.
    • Page 3: Removed note: "Note: Candidates invited for interview will be asked to bring along their signed hard copy of this form."
    11.03.2022
    HR168
    Update
    • Throughout the form: Replaced all instances of "Transformation" with "Employment Equity" or "EE" and applied various other updates.
    11.03.2022 HR186 Update
    • Page 5: In the Where do I send this form? section:
      • Updated the second bullet point to: "in the case of Staff Education Bursary Scheme, Staff Learning Centre, Human Resources, at hr-stafflearningcentre@uct.ac.za".
      • Updated the fourth bullet point to: "in the case of UCT Staff Tuition Rate exceptions, Head: Staff Learning Centre, Human Resources, at hr-stafflearningcentre@uct.ac.za".
    11.03.2022
    HR187
    Update
    • Page 2: In the Where do I send this form? section:
      • Updated the second bullet point to: "in the case of Staff Education Bursary Scheme, Staff Learning Centre, Human Resources, at hr-stafflearningcentre@uct.ac.za".
      • Updated the fourth bullet point to: "in the case of UCT Staff Tuition Rate exceptions, Head: Staff Learning Centre, Human Resources, at hr-stafflearningcentre@uct.ac.za".
    04.03.2022
    HR194a
    New
    • Form Title: Access to UCT staff for research purposes (Fulfilment of a degree)
    • When To Use The Form: When requesting access to UCT staff for research purposes for the fulfilment of a degree (delegated ED of HR authority to approve)
    04.03.2022
    HR194b
    New
    • Form Title: Access to UCT staff for research purposes (general research)
    • When To Use The Form: When requesting access to UCT staff for institutional research purposes that is not in fulfilment of a degree (COO and DVC with oversight of academic matters to approve)
    04.03.2022
    HR194
    Removed
    • This form has been replaced with the HR194a and HR194b which are separated by purpose, i.e. if the research is in fulfilment of a degree (HR194a) or if it is for general institutional research only (HR194b).
    04.03.2022 HR153
    Update
    • Page 1: Option 2A section: Replaced note text "If you are a non-RSA resident, please also attach the following:
      Certificate of residency, and Detailed history of employment (to be provided by the employer)" with "Note: If you are a foreign resident and/or require payment into a foreign bank account, additional documentation will be required. The Administrator will contact you regarding these requirements prior to payment being made."
    • Page 4: When do I complete this form? section: Removed last sentence "but requires the agreement of the Executive Director of HR for staff on PASS conditions of service or the DVC for Academic matters for staff on academic conditions of service."
    04.03.2022
    HR157
    Update
    • Page 1: 6. DEFERRED RETIREMENT section:
      • Added "OR 6.3" to title descriptive text.
      • 6.1 Phased retire section: Removed "max or" from last row.
    • Pages 1 to 3: 
      • Replaced all instances of "a near cash portfolio" with "the Capital Preservation Portfolio".
    • Page 3:
      • REQUIRED ATTACHMENTS section: Added a last bullet point: "If you are a foreign resident and/or require payment into a foreign bank account, additional documentation is required. The Administrator will contact you regarding these requirements prior to payment being made."
      • OFFICE USE section: Added "from their benefit" to the second question.
    03.03.2022
    FM032
    Update
    • Page 1: Section B: Increased daily S&T rate from R139 to R152 for incidentals only and from R452 to R493 for meals and incidentals.
    03.03.2022 FM033
    Update
    • Page 1: Section B: Increased daily S&T rate from R139 to R152 for incidentals only and from R452 to R493 for meals and incidentals.
    03.03.2022 FM049
    Update
    • Page 1: Increased daily S&T rate from R139 to R152 for incidentals only and from R452 to R493 for meals and incidentals.
    24.02.2022 R&I11
    Update
    • Changed When To Use The Form: Changed to: "When a new permanent academic staff member wishes to apply for a start-up grant."
    18.02.2022 HR125
    Update
    • Page 2: In the What important rules do I need to be aware of when completing this form? sub-section: In the fourth bullet point, corrected typo in the first phrase of the example: changed "1-5 months" to "3-5 months".
    16.02.2022 HR180
    Update
    • Page 1: In the Notes section:  Updated the address details to: "Staff Education Bursary Scheme, Staff Learning Centre, Human Resources, at hr-stafflearningcentre@uct.ac.za".
    • Page 4: In the Where do I send this form? section: Updated the second bullet point to: "Staff Education Bursary Scheme, Staff Learning Centre, Human Resources, at hr-stafflearningcentre@uct.ac.za".
    16.02.2022
    R&I13 Update
    • Page 1: Updated the applicable date for 2022 applications.
    15.02.2022
    R&I16
    Update
    • Page 1: Updated the applicable dates for 2022 conference hosting applications.
    14.02.2022
    ACA37, ACA38
    Update
    • Page 1: In the Type of leave of absence requested section: Added new LOA type: "2022 Concession".
    05.02.2022 MM031a
    Update
    • Due to the need to protect privacy and security, an additional UCT Network authentication screen has been introduced to the MM031a eForm. The URL for the form has therefore changed.
    • The new URL is: https://mm031a.uct.ac.za/
    • Updated help video has been added, see video: MM031ahlp (+/-1min).
    • This form is now only for use by card holders and capturers (for specific card holders, by agreement) to submit supporting documents for unposted PCard transactions.
    04.02.2022
    ACA09
    Update
    • Page 2: Deadline dates section:
      • Deadline dates updated for 2022. 
      • All instances of "2021" changed to "2022".
    03.02.2022
    R&I33
    Update
    • Page 1: Updated the applicable dates for 2022.
    • Page 2: In HARDWARE/SOFTWARE APPLIED FOR section: Removed the last row of the table regarding availability to other interested users in Western Cape. .
    • Page 6: Added ICTS SUMMARY REPORT section.
    02.02.2022FHS033New
    • Form Title: Application for Concession to Miss Classes/Academic Activities
    • When To Use The Form: This form should be used when postgraduate (PG) Health Sciences Faculty students wish to make an application for a concession to miss classes/academic activities.
    • Help Document: Guidelines for Concession to Miss Classes
    26.01.2022
    AS007
    New
    • Form Title: Capitalisation of customs charges on imported assets
    • When To Use The Form: When you need to advise the Assets Department of customs charges that need to be capitalised against the cost of imported assets..
    20.01.2022
    FM005hlp
    Update
    • Page 1:  In commit item OPER-EXPS, edited the GL name and GL account includes... fields for the following four GL accounts: GL number: 2370, 2610, 2615 and 2616.
    18.01.2022 ACA13
    Update
    • Page 1: Updatcontact details to:"Kirsten Pryce" and email "kirsten.pryce@uct.ac.za".
    17.01.2022 ACA50
    Update
    • Page 1:
      • In Important section: Changed second sentence to: "If you believe there is a procedural error or that the decision by the RAC is substantially unfair or unreasonable, then you may seek a review in which you make the case that the RAC made an irrational or unjustifiable decision.".
      •  In Submission Details section: Changed third row label to:"State what the procedural error is or why the decision by the RAC is substantially unfair or unreasonable.".
    2.01.2022
    FM003
    Update
    • Page 1:
      • In section A: Removed "and HOD" from section description.
      • In section B: Added "or nominee" to section description and Approved by Faculty/PASS/Research finance manager field label.
    12.01.2022
    FHS027
    Update
    • Various changes throughout the form.
    11.01.2022 R&I18
    Update
    • Page 1: Updated deadline dates for 2022.
    • Page 3: In BUDGET FOR CATEGORY 2 APPLICATION section:
      • Various updates, including removing "C. Cost of developing equipment" and adding "D. Amount applied for from external organisation"
    • Page 4: Item 2: Added :State your research questions and discuss how this equipment will be used to answer them".
    • Page 5: 
      • Item 4: Changed to: "4. How will this equipment advance the research strategy of your department / institute / centre / unit?  (max 10 lines)"
      • Item 6: Changed to: "6. How will the purchase of this equipment advance the strategic goals of the university particularly with respect to transformation, excellence, and sustainability. (max 10 lines)."
    • Page 9:
      • In TO BE COMPLETED BY APPLICANT section: Added note: "Please ensure that fields 1 – 13 of the have been completed and the required attachments provided as incomplete applications will not be considered."
      • In TO BE COMPLETED BY HEAD OF DEPARTMENT section: Amended note to: "Applications must be submitted to the FEC Chair who will arrange for approved applications to be signed by the Dean/Deputy Dean before submission to the UEC."
    11.01.2022 HR144 Update
    • Page 2: In PAYROLL DEDUCTIONS TO BE CONTINUED WHILE ON SPECIAL LEAVE WITHOUT PAY section, in Cost Items column:
      • Row 2: Added "of COE"
      • Row 3: Updated to: "UCTRF - Same COE % as prior to special leave (between 12% and 40%)"
    • Page 3: Completely revised "Will I remain covered for death and disability under the UCTRF if I travel outside the borders of South Africa?" section.
    11.01.2022 ACA50 Update
    • Page 1: Updated all year references to 2022.
    05.01.2022
    ACA51
    Update
    • Page 1: Updated all year references to 2022.
    17.12.2021
    ACA40
    Update
    • Page 1: In PART I:  APPLICATION section: Replaced "submitted to the Dean" with "submitted to the Head of Department"
    • Page 2: Added new section: PART II: DEAN CONSIDERATION AND RECOMMENDATION.
    09.12.2021
    MM026
    Update
    • Page 1: Tender details section: Add "Vendor No." and "BBBEE Level" fields.
    • Page 2: Requester details section: Add "Unit Head name", "Unit Head signature" and "Date signed" fields. 
    • Page 2: Office use only section:
      • Replaced "Supported by" with "Approved by >R1 Million <= R2 Million".
      • Replaed "Purchasing Manager" with "Dir: Procurement & Payment Services"
    • Page 3: Office use only (cont.) section:
      • In first  "Approved by" sub-section, added "> R2 Million and <= R5 Million" to header row.
      • At the end, added new "Approved by > R20 Million" sub section with fields for Council approval.
    06.12.2021
    AS003
    Update
    • Header: Removed Asset master no. field.
    • Page 1:
      • Replaced all instances of "the Assets Office" with "fnd-assets@uct.ac.za". 
      • In Section 1: To be completed by original department: Replaced "Dept. Inventory no." with "Asset number".
      • In Authorisation section: Replaced all instances of  "Name and position" with "Finance Manager or nominee".
    22.11.2021 HR101
    Update
    • Page 1: In Additional personal details section: Added Home Language field with various South African language options due to UCTRF office requirement to communicate to staff in their home language.
    19.11.2021 PG018
    Update
    • Changed name of office to: "Postgraduate Funding Office". 
    • Updated any references to year to "2022".
    • Added "/enrollment" after all instances of "registration"
    19.11.2021 PG021 Update
    • Changed name of office to: "Postgraduate Funding Office". 
    • Changed Please return to address in footer to: "PFO Departmental Awards pfodept-awards@uct.ac.za."
    • Added "/enrollment" after all instances of "registration"
    19.11.2021 PG023 Update
    • Changed name of office to: "Postgraduate Funding Office". 
    • Replaced all instances of "de-registration" with "Withdrawal/termination".
    • Replaced "supervisor" with "host" and "PGC&F" with "PGFO" throughout.
    19.11.2021 PG024 and 025 Removed link
    • Links to these forms were removed as they are under reivew for 2022.
    19.11.2021 PG002, 014, 015, and 016
    Removed
    • These forms were removed.
    19.11.2021 UCT Administrative Forms page Update
    • In Postgraduate Scholarships (PG) forms section:
      • For forms: PG003, 004, 005, 006, 007, 008, 009, 010, 011, 012, and 013: Applied various changes to text in second column of removed forms rows, adding form code and text: "Fellows are required to accept their awards online".
      • Removed forms: PG014 and 015: Added the following text in the second column: "The <form code and name> has been removed. Fellows are required to accept their awards online."
      • Removed forms: PG002 and 016: Added the following text in the second column: "The <form code and name> has been removed. Departments are required to capture all awards online. Please consult the PGFO’s Departmental Office on email at: pfodept-awards@uct.ac.za. Click here to view the Departmental Process Flow Chart."
      • Removed links to forms: PG024 and 025: Added note to When To Use The Form column: "*Note: This form is under review for 2022."
    8.11.2021ACA43Update
    • Page 1: Instructions section:
      • In second bullet point, updated dates to: "1st semester 2022 deadline:  7 January 2022" and "2nd semester 2022 deadline: 17 June 2022". 
      • Added third bullet point: "For clinical years in the FHS different dates apply, and students must contact the Faculty Office to get these dates" and added sub-point "1st semested 2022 deadline: 14 December 2021".
    18.11.2021ACA40Update
    • Page 2: Part II: Invigilation/Proctoring Details section, in Proctoring Requested sub-section: Added "Relationship to Student" field.
    • Page 5:In point 4.4. Removed "(arranged in advance by the student and for the UCT's account)". 
    17.11.2021HR151Update
    • The form has been completely revised and various changes have been made throughout the form.
    • The form has also been split into three parts as follows: 
      • Part 1: HR151a: Nomination of Beneficiaries for UCTRF Death Benefit
      • Part 2: HR151b: Nomination of Beneficiaries for UCT Separate Death Benefits
      • Part 3: HR151c: Nomination of Beneficiary for UCT Family Funeral Benefit
    15.11.2021UCT Administrative Forms pageUpdate
    • HR109 form row: When To Use The Form field changed from "When applying for a cell phone allowance. Please refer to the interim finance policy on remote connectivity GEN006 for eligibility. When eligible to participate in the UCT Cell Phone Policy. Please refer to Finance Policy GEN004 for eligibility." to "When applying for a cell phone allowance. Please refer to interim finance policy on Remote Connectivity (GEN006)."
    08.11.2021HR214New
    • Form Title: Annual UCTRF Contribution Rate Change form
    • When To Use The Form: This form must be completed by employees who wish to change their UCTRF contribution rate at the annual option date.
    08.11.2021HR215New
    • Form Title: Annual Death Cover Option
    • When To Use The Form: This form must be completed by employees who wish to change their death cover at the annual option date.
    04.11.2021HR109aUpdate
    • Page 1: In the NOTES section: 
      • Third bullet point changed to: "The Remote Working Allowance (RWA) is set at R700.00 per month for permanent and contract staff working 20 hours or more per week."
      • Fourth bullet added: "For those working less than 20 hours per week, the RWA should be pro-rated based on the hours worked."
      • Sixth bullet added: "See page 2 for help completing this form and refer to the FAQ (frequently asked questions) page on the UCT Finance website for more information."
    • Page 1: In the PAYMENT DETAILS section: 
      • Split the "Allowance Period" column into "Allowance Start Date" and "Allowance End Date" columns.
      • Added "Monthly Allowance Amount" column at the end.
    • Page 2: Added four frequently asked questions and answers.  
    28.10.2021PG023Update
    28.10.2021INS04Update
    • Page 1: 
      • In Note section below the table: Changed the order and some of the wording of points 3, 4, 5 and 6. 
      • In Claims procedure section: Changed UCT Insurance Office address details to: UCT Insurance Office – for attention of Mrs J. Barron
        (021-650-7237, juliet.barron@uct.ac.za), immediately after delivery of the goods at final destination."
    28.10.2021HR201Update
    • Page 1: In the second table: 
      • In the EMPLOYMENT EQUITY INFORMATION row: Added note on disability declaration.
      • In the Race field label: Removed  "(for stats purposes)"
      • In the last four rows: 
        • Added 'Yes/No' fields where applicable, and condensed the field configuration. 
        • Added "Do you have a disability?" option field.
    • Page 1: Merged the last two tables. 
      • Removed the row asking about austerity related voluntary packages. 
      • Removed the rows on current and expected earnings.
    28.10.2021HR203Update
    • Page 1: In the Candidate and appointment information section: 
      • Added option field: "Does the candidate have a disability? (for stats purposes)"
      • Added note on disability declaration.
    28.10.2021HR204Update
    • Page 1: In the fourth table: 
      • In the EMPLOYMENT EQUITY INFORMATION row: Added note on disability declaration.
      • In the last four rows: 
        • Added 'Yes/No' fields where applicable, and condensed the field configuration. 
        • Added "Do you have a disability?" option field.
    • Page 1: In the fifth table: Removed the rows on current and expected earnings.
    28.10.2021FM005hlpUpdate
    • Page 1: Added two new GL accounts against commit items INSURANCES (GL number: 2775) and RENT-BLDGS (GL number: 2731).
    27.10.2021BAS11Update
    • Page 1: Various changes made in the form drop-down lists.
    27.10.2021HR109aUpdate
    • HR109a form title changed from "Data allowance multiple payments" to: "Remote work allowance multiple payments".
    • Page 1: In the NOTES section: 
      • Second bullet point changed to: "This form is used by departments to authorise payments to staff requiring data in order to perform their UCT job functions remotely as per the finance policy on Remote Connectivity (GEN006)."
      • Third bullet added: "The allowance is set at R700 per month"
    • Page 1: In the PAYMENT DETAILS section: Removed "Amount" column at the end. 
    • Page 2: Removed Payment guidance based on staff activity section and replaced "data" with "remote work".
    14.10.2021HR125Update
    • Various changes throughout the form.
    06.10.2021FM003Update
    • Page 1: Section A: Removed last two rows in section with HOD acknowledgement of responsibility, name and signature.
    06.10.2021FM004Update
    • Page 1: 
      • 2. CHANGE AN EXISTING FUNDS CENTER section: Removed last two rows in section with HOD approval, name, signature and date.
      • FINAL CHECK AND SIGN OFF BY FACULTY/PASS FINANCE MANAGER section: Removed all rows in General Ledger Use Only sub-section. 
      • Added: "Note to General Ledgers: Inform the Financial Accountant of new ORG codes."
    06.10.2021FM031Update
    • Page 1: Section B: Removed "HOD" from second signature row. 
    06.10.2021FM032Update
    • Page 1: Section B: Updated mileage rate and S&T for 2021. 
    • Page 2: Section E: Removed "HOD" from third signature row. 
    06.10.2021FM033Update
    • Page 1: Section A: Removed last two rows in section with HOD acknowledgement of responsibility, name and signature.
    04.10.2021SD003Update
    • Page 1: Fund holder section: 
      • Changed the Agreement to: "I confirm that this document is valid and correct, fully complete, and all supporting documentation has been checked and verified. "
      • Removed the Signature of fund holder label and field.
    04.10.2021SD004Update
    • Page 2: 
      • 6. DEPARTMENTAL DETAILS section: 
        • Removed the Signature of fund holder label and field. 
        • Removed the Capacity label and field.
      • 7. FACULTY FINANCE section: 
        • Changed name field label to: "Full name". 
        • Changed signature field label to: "Signature"
        • Removed the Capacity label and field.
    04.10.2021SD006Update
    • Page 1: Fund holder section: 
      • Changed the Agreement to: "I confirm that this document is correct, fully complete, and all supporting documentation has been checked and all deliverables have been met."
      • Removed the Signature of fund holder label and field.
    04.10.2021SD007Update
    • Page 1: Fund holder section: 
      • Changed the Agreement to: "I confirm that this document is correct, fully complete, and all supporting documentation has been checked and all deliverables have been met."
      • Removed the Signature of fund holder label and field.
    01.10.2021HR153Update
    • Page 1: 
      • PERSONAL DETAILS section: Minor change to last sentence of the note.  replacing "the" with "your" in the last sentence.
      • PAYMENT OF UCTRF BENEFIT section: In Option 2: A: Added the following sentence: " for an indication of the tax payable on this benefit please use the tax calculator: https://uctrf.co.za/uctrf/exit-tax."
    • Page 3: If you elected to preserve your UCTRF retirement benefit by keeping it in the UCTRF, the following applies: section:
      • In point 5: Amended the last two sentences as follows: "Please ensure that you keep your nomination of beneficiaries up to date on the Sanlam website.  Alternaitvely you may use form HR151 (Nomination of beneficiaries for UCTRF and UCT separate death benefits). This form is also available via the UCTRF website (www.uctrf.co.za)."
    01.10.2021HR150Update
    • Page 2: What other forms do I need to complete? section: 
      • Updated references to reflect recent UCTRF changes, new title and placement of HR154 form, and removed reference to HR156 form.
    01.10.2021HR151Update
    • Pages 1 to 6: Various changes through the form to reflect recent UCTRF changes.
    01.10.2021HR154Update
    • Pages 1 to 2: Various changes through the form to reflect recent UCTRF changes.
    01.10.2021HR156Update
    • Pages 1 to 3: Various changes through the form to reflect recent UCTRF changes.
    01.10.2021HR213Update
    • Page 2: What other forms do I need to complete? section: 
      • Updated references to reflect recent UCTRF changes, new title and placement of HR154 form, and removed reference to HR156 form.
    01.10.2021AS004Update
    • Page 1: Made various changes throughout the form, in particular removing fields that are no longer required.
    01.10.2021HR101Update
    • Page 2: Employment equity details section:
      • Moved Gender sub-section to from the Personal details section to this section and added "Other (please specify field)".
      • Race/ethic origin sub-section
        • Added "Only for South African citizens:" to sub-section label.  
        • Added "Not declared" as an additional option.
      • Updated and expanded the note on the Disability declaration.
      • Added the note of consent.
      • Moved the fields regarding disability below the notes, revised the existing questions and added new questions regarding duration and any accommodation requirements.
    22.09.2021FHS026Reinstated
    • Revised "Form Title": Application form for UCT Sponsorship and Insurance for Clinical Research
    • Revised "When To Use The Form": When applying for UCT sponsorship and insurance for a Faculty of Health Sciences study involving human participants.
    • Note: This reinstated form has been fully revised with various changes throughout.
    21.09.2021HR191Update
    • Throughout the form: Replaced "HR Practitioner" with "HR Business Partner".
    • Page 3: AGREED BY section: Added additional signatory row for "Direct Line Manager/Supervisor" and changed "Line Manager"
       to "Area Line Manager"
    • Page 6: How do I complete this form? section: At the end of the table, amended the Agreed by description as follows: "The position-holder, the direct line manager or supervisor, the area line manager (can be the same person as the direct line manager or supervisor), HOD and Dean/ED agree to the contents of the position description. The HR Business Partner confirms that good HR practice and policy has been followed."
    20.09.2021PG023Update
    • Page 1: Note section: Changed third bullet point to: "The completed form should be handed to the Principal Investigator for completion and sign-off and submitted by email to pdocs@uct.ac.za."
    03.09.2021HR130, HR131ReplacedServiceNow icon These Microsoft Word forms have been replaced and are no longer in use. Please complete this form in UCT ServiceNow: Annual Declaration of Interests
    20.08.2021FHS033New
    • Form Title: Application for Concession to Miss Classes
    • When To Use The Form: This form should be used when PG Health Sciences Faculty students wish to make an application for a concession to miss classes.
    • Help Document: Guidelines for Concession to Miss Classes
    17.08.2021ACA44Update
    • Page 1: 
      • IMPORTANT section: Various minor changes throughout.
      • B. Deferred Exam Details section: Added two additional course rows. 
      • C. Acknowledgement Checklist section: Minor edit to point 5.
    • Page 2: 
      • At the top of the page: Repeated autopopulated A. Student Details section. 
      • Added point 10: "10. MyUCT email account only: I understand that all email communication related to a deferred examination application must be sent from my MyUCT email address and that the committee will only correspond via this email address."
      • Replaced point 11. Follow Up with: "11. Follow Up: I understand and accept that:
        a) Having submitted an application, I have 10 calendar days in which to follow up if I don’t receive a response, and
        b) I have 7 calendar days in which to respond to any queries from the committee, and that no further correspondence will be entered into after this date."
    17.08.2021ACA44aUpdate
    • Page 1: 
      • IMPORTANT section: Removed fifth bullet point. 
      • SECTION A: STUDENT APPLICANT DETAILS: Changed A5 field label to: "Briefly explain why you are applying for a deferral of your examination/s".
    • Page 2: 
      • At the top of the page: Repeated autopopulated student name and student number fields. 
      • In SECTION C: MEDICAL/PSYCHOLOGICAL REPORT:  
        • In Date of consultation field: Removed "whether remotely or in person". 
        • Added Type of consultation option field with "In-person" or "Remote" options.
        • In Reg. Number field: Added "/SANC/SACSSP".
        • In Professional Qualification field: Removed "SANC Reg. Number".
    17.08.2021ACA44bUpdate
    • Page 1: IMPORTANT section: In fourth bullet point: Replaced "together with the completed ACA44: Deferred Exam Application for in one PDF" with "by the course convener to deferred.exams@uct.ac.za with the student number in the subject line.".
    12.08.2021R&I16Update
    • Page 1: 
      • Replaced Application deadlines dates with: "Apply in 2021 if hosting a conference in 2022".
      • Removed Committee meeting dates row. 
      • Replaced Outcomes dates with: "Applications will be dealt with on ad hoc basis".
    • Page 2: In Submission process section: 
      • Removed first two bullet points.
      • Replaced the last bullet point with: "Applications must be submitted via email to Jacqueline.Sylvester@uct.ac.za. "
    06.08.2021DDB11Update
    • Page 1:Note section: 
      • To third bullet point: Added "by all PhD students".
      • Added fourth bullet point:"International students must complete Section D, in addition to Sections A, B and C."
    • Page 2: Section D:International Students’ Declaration: To the first row (instructions) added: "International students".
    04.08.2021DDB11Update
    • Form title: Added the word "Ethics" to the title as follows: DDB11 - Declaration Ethics and Submission Form.
    • Page 1: 
      • Note section: Applied minor changes for consistency and to ensure all sections are completed.
      • Section B: Funding and Fees: To the first row (instructions) added: "Please consult your funder before making your choice."; to the third row (option 2) Note, added "1: This option is only available to students who submit before the 31 December. 2:"
    • Page 2: 
      • Added "Section C: Ethics Approval" and its content.
      • Added "Section D: International Students' Declaration" and its content.
    23.07.2021FM005hlpUpdate
    • In row 187, column D, for item "INT-CHRGS": Added the note text "NB: Matching credit is always GL4410 - debits must equal credits".
    23.07.2021HR190Update
    • Page 1: FACULTY OR DEPARTMENT REQUIRED section: Added Office of Inclusivity and Change (OIC) field. 
    • Page 2: STAFF CATEGORY REQUIRED section: Removed Academic Pre-Clinical field. 
    • Page 3: Email address information section: Replaced text with "HR will instruct ICTS to create a mailing list for survey/link distribution for research purposes."
    23.07.2021HR194Update
    • Page 1: 
      • NOTES section: Updated the contact details for sending completed applications via email.
      • SECTION A: APPLICANT DETAILS: Removed Faculty Officer contact details fields.
      • SECTION C: APPLICANT’S FIELD OF STUDY: Added clarifying notes regarding Target population and Number of UCT staff required fields.
      • SECTION D: FOR OFFICE USE: Updated role labels. 
    20.07.2021DDB12, DDB12aUpdate
    • In both forms: In Section D: Removed the checkbox next to the statement "I enclose a report on the thesis."
    20.07.2021FHS013Update
    • Page 7: Added section 3.8.4.
    20.07.2021HR150Update
    • Page 1: Investment Choice section: Added "Protection of Personal Information Act (POPIA) notice". 
    • Page 2: When do I complete this form? section: 
      • Replaced "fund" with "UCTRF" and "retirement fundings" with "Accumulated Retirement Savings".
      • Replaced "UCTRF funds" with "Accumulated Retirement Savings".
    20.07.2021HR151Update
    • Page 1: Added "Protection of Personal Information Act (POPIA) notice" section at the bottom of the page.  
    20.07.2021HR153Update
    • Page 1: Added "Protection of Personal Information Act (POPIA) notice" section at the bottom of the page.  
    20.07.2021HR154Update
    • Page 1: Added "Protection of Personal Information Act (POPIA) notice" section towards the bottom of the page.  
    20.07.2021HR156Update
    • Page 1: Added "Protection of Personal Information Act (POPIA) notice" section towards the bottom of the page.  
    20.07.2021HR157Update
    • Throughout the form: Replaced "fund credit" with "Accumulated Retirement Savings".
    • Page 3: Below REQUIRED ATTACHMENTS section:Added "Protection of Personal Information Act (POPIA) notice" section.
    20.07.2021HR158Update
    • Page 2: In 6. MEMBER DECLARATIONS AND SIGNATURE section: Added "Protection of Personal Information Act (POPIA) notice" section.
    20.07.2021HR213Update
    • Page 1: Added "Protection of Personal Information Act (POPIA) notice" section towards the bottom of the page.  
    05.07.2021HR210Update
    05.07.2021FHS006Update
    • Various changes throughout the form. 
    05.07.2021FHS013, FHS013hlpUpdate
    • Various changes throughout the form and help document. 
    05.07.2021FHS016Update
    • Various changes throughout the form. 
    05.07.2021FHS021Update
    • Page 10: Various changes throughout the page. 
    25.06.2021DDB05, DDB05AUpdate
    • Page 1 to 3: Separated Roman numeral options (ii) (a) and (ii) (b) and applied other minor changes.
    25.06.2021DDB12, DDB12AUpdate
    • Page 1: Separated Roman numeral options (ii) (a) and (ii) (b) and applied other minor changes.
    17.06.2021ACA44Update
    • Page 1: 
      • IMPORTANT section: Added "/amber" after "red" in applicable bullet points. 
      • C.Acknowledgement Checklist section: Added new point at the end: "12: I acknowledge that dishonesty in seeking a deferral may lead to a disciplinary charge."
    09.06.2021ACA37, ACA38Update
    • Page 1: Type of leave of absence requested (please tick ) sub-section: Removed Lockdown option. 
    09.06.2021HR168Update
    • Page 1: NOTES section: Second bullet: Changed to: "Prior to the search meeting obtain the up-to-date University employment equity profile and targets from the Transformation Committee Chair."
    • Page 1-2: B. SEARCH MEETING section: 
      • Equity plan sub-section: Changed second row to:  "Were the University and faculty/ department demographic profile and targets tabled at the search meeting?"
      • Preferred demographic profile of the successful candidate sub-section: 
        • Added 'Yes/No' question: "Please tick √ to indicate preference.whether the EE Goals and Targets for that occupational level have been achieved. "
        • Added below 'Yes/No' question: "If “no” above, then please tick √ to indicate the under-represented groups for the relevant occupational level as per the University EE Plan for this post?  1: University EE Targets; 2: Academic EE Targets, if relevant; 3. Faculty/ Department EE Targets    
        • Added a third row for indicating under-represented groups, if applicable.
    08.06.2021ACA44Update
    • Page 1: IMPORTANT section: 
      • Added new first bullet with sub-points: 
        “After completing the UCT Daily Health Screening app form on the day you were intending to arrive on campus to write an examination: 
        • If the outcome yields a red circle, you may not come to campus and should instead apply for a deferred examination.  
        • Your application must include a screenshot of the red circle outcome.
        • Note that every time you receive a red circle outcome, you will be contacted by Student Wellness Services.”
      • Changed fourth bullet to:  "All applications to be submitted as a single pdf file using Peoplesoft service requests  see https://vula.uct.ac.za/x/5lIFJg"
    • Page 1: C. Acknowledgement Checklist section: Removed row for checklist item 12.
    08.06.2021ACA44aUpdate
    • Page 1: IMPORTANT section:Third bullet: Changed to: "3. The consultation (which may be remote) must take place before or on the day of the exam."
    • Page 2: SECTION C: MEDICAL/PSYCHOLOGICAL REPORT: Date of consultation field: Changed text in brackets to: "Date health professional consulted with patient, whether remotely or in person, not the date of when the illness started."
    31.05.2021HR100cUpdate
    • Page 1: Applied various changes for consistency throughout the page. 
    • Page 2: Approval of recommendation by delegated authorities section: In field name for row three added "or COO".
    31.05.2021HR202Update
    • Page 2: Process issues section: 
      • Added Area Finance Manager sub-section.
      • Added signature rows for Line Manager and Area Finance Manager.
    31.05.2021R&I33Update
    • Page 1: Updated deadlines and other dates as required. 
    17.05.2021HR153Update
    • Page 1: PAYMENT OF UCTRF BENEFIT section: At the end of the second row/paragraph:
      • Added "Note: If you select this option, your form must be submitted by the 3rd of the month in which you leave UCT (for example: if you leave UCT on 31 December your form must be submitted by 3 December)."
    07.05.2021HR157Update
    • Page 2: 6.3 Preservation Fund Options sub-section: At the end:
      • Added "Note: Your fund credit will be transferred to a near cash portfolio until payment is made to the Preservation Fund."
      • Added "Required attachment: Copy of signed preservation fund proposal from the Investment Provider."
    • Page 4: What documents do I need to attach? section: 
      • In third bullet point, after retirement annuity added "or preservation fund".
    22.04.2021HR210Update
    • Page 2: Note sub-section: Removed "for Line manager rating" from the heading. Added "Line manager to attach" to second bullet point. 
    • Page 3: 3. Agree performance objectives for the next performance cycle section: Added second bullet point: "Review the PD, and forward to the HR Business Partner (HRBP)".
    • Page 5: What other documentation must be attached? sub-section:Added clarifying point to first bullet point: "This would include both the current PD being measured against the performance in the current review period, as well as the reviewed and/or amended PD after setting objectives for the new performance cycle."
    14.04.2021DDB10Update
    • Throughout the form: Replaced all references to Research Contracts and Intellectual Property Services (RCIPS) with Research Contracts and Innovation (RC&I) including the links to the updated URLs.
    14.04.2021HR188Update
    • Page 4: 
      • When do I send this form? section: Added a third bullet point: "In the case of Learning and Development towards Professional Registration under the Graduate Internship (section 2 of the Learnership and Internship Policy), to Head: Staff Learning Centre, Cambria House."
      • When do I submit this form? section: At the end of the second bullet point changed it to: "This is done in all cases where Position-Related-Non-Formal development is paid for by either the Department or Faculty, or by the Staff Learning Centre."
    06.04.2021FM030Update
    • Page 1: 
      • Updated the effective date from 1 March 2020 to 1 March 2021. 
      • Updated the SARS rates for 2021 to R3.82 for motor vehicles, and R2.67 for motor cycles. .
    06.04.2021FM032Update
    • Page 1: B. ALLOWANCE section:
      • In first bullet point, added "This remains unchanged for the current tax year ending 28 Feb 2022." at the end. 
      • In second bullet point, replaced last sentence with: "Refer to SARS table. This remains unchanged for the current tax year ending 28 Feb 2022."
    06.04.2021FM049Update
    • Page 1: Updated the Mileage rate to "R3.82" per km with effect 1 March 2021.
    25.03.2021HR200Update
    • Page 1: ADVERTISING PLACEMENTS section: Enabled the External media text entry field.
    19.03.2021ACA09Update
    • Added the ACA09 form to the ACA section on the UCT Administrative Forms web page in addition being listed on the UCT Student Administration Forms web page.
    19.03.2021HR150Update
    • Page 1: INVESTMENT CHOICE section: Renamed the portfolio names as follows: 
      • From Income Fund (Portfolio A) to Capital Preservation Portfolio;
      • From Balanced Fund (Portfolio C) to Balanced Portfolio;
      • From Shari’ah Fund (Portfolio D) to Shari’ah Compliant Balanced Portfolio.
    19.03.2021HR157Update
    • Page 1-2: DEFERRED RETIREMENT section: 
      • Removed first table row which contained a principle.
      • Added contact details sub-sections. 
      • Added 6.3. Preservation Fund Options section.
    • Page 2-3: RETIREMENT BENEFIT OPTIONS section: Various changes made throughout this section. 
    • Page 4: Added How are my Vested Share and Non-vested Share calculated? section.
    19.03.2021HR158Update
    • Page 1: 5. INVESTMENT OPTIONS section: Renamed the portfolio names throughout as follows: 
      • From Income Fund Portfolio to Capital Preservation Portfolio;
      • From Smoothed Bonus Fund Portfolio to Smoothed Bonus Portfolio*;
      • From Balanced Fund Portfolio to Balanced Portfolio;
      • From Shari’ah Fund Portfolio to Shari’ah Compliant Balanced Portfolio.
      • Added following note for Smoothed Bonus Portfolio: " *This Portfolio is only available if you were invested in the Smoothed Bonus Portfolio prior to retirement."
    16.03.2021ACA09Update
    • Page 2: Deadline dates section: 
      • In Last date to add a course 2021 column: Replaced "19 March" with "29 March".
      • In Get 100% fee adjustment column: Replaced "19 March" with "29 March".
    16.03.2021ACA44Update
    • Adjusted all dates to reflect current year.
    01.03.2021ACA09Update
    • Page 1: 1. Student details section: Added Qualification field.
    01.03.2021AS001Update
    • Page 1: 
      • Section 1:  To be completed by the acquiring department: 1.3: USER DETAILS: Replaced OWNER'S NAME field with FOR REPLACEMENT/SECONDARY COMPUTERS, HAS ICT001 BEEN COMPLIED WITH? option field.
      • Section 3: Authorisations: To ALL PURCHASES row label, added "EXCEPT ICT EQUIPMENT PURCHASED FROM PREFERRED VENDORS".
    • Page 2: Assets and non-assets on one quote section: Added the following third bullet point with sub-points: 
      • "The approvals per the AS001 relate to the full quote, not just the asset lines.  
        • Therefore, the authorisers are providing their approval for the asset purchase as well as any other non-asset items on the quote submitted with the AS001. 
        • The Assets Office does not require an MM010 for the non-asset lines.  
        • However, if the additional items on the quote are being purchased from a different fund from where the asset purchase is being made, an MM010 will be required."
    • Throughout, added links to ICT001 finance policy.
    01.03.2021HR200Update
    • Page 1: NOTES section: 
      • Added following fourth bullet point: "All advertisements will reflect the universal UCT EE Sentence."
      • Added Universal UCT EE Sentence sub-section: "Universal UCT EE Sentence:
        “UCT is a designated employer and is committed to the pursuit of excellence, diversity and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups. Our Employment Equity Policy is available at www.hr.uct.ac.za/hr/policies/employ_equity “"
    • Page 1: REPLY DETAILS IN THE ADVERTISEMENT section: Removed  Employment equity sentence as approved by UCT Council row and fields.
    24.02.2021DDB05, DDB05aUpdate
    • Page 2: Replaced "Acting DDB Chair" with "Deputy DDB Chair".
    23.02.2021MM003 Update
    • Nedbank application form: Page 2: 3: ACCOUNT STRUCTURE AND PAYMENTS section: Changed selection for Is this a billing level? field: Selected No checkbox instead of Yes. Note: This application form is to be completed and sent off with the MM003 form.
    19.02.2021HR125Update
    • Page 1: STUDENT DETAILS section: Added additional row with "If you selected "N" for full time (i.e. part time) for dependent or spouse, is the qualification only offered part-time?" and Y/N option fields.
    • Page 2: When do I complete this form? section: Added "If it is indicated that the course is going to be taken full time for your spouse or dependant (i.e. Y is selected for Full-time? field), and through an audit it is found that the qualification is not offered full-time, UCT has the right to reverse the rebate."
    18.02.2021ACA09Update
    • Page 2: Deadline dates section:
      • "G12.2" rule changed to "G13.1" and deadline dates updated for 2021. 
      • All instances of "2020" changed to "2021"
    • Page 3: ACA09S: Planned degree curriculum (List course codes) table: Updated the years to start with the current year. 
    17.02.2021PG018Update
    • Page 1: In the footer: Replaced "pfo-deptawards@uct.ac.za" with "pfodept-awards@uct.ac.za".
    17.02.2021ACA42Removed
    • Note: This form applied for the 2020 grace period which has expired, so it has been removed and is no longer in use. The 2021 grace period request process is now on PeopleSoft and may be accessed until 28 February 2021 for all eligible students.
    11.02.2021ACA36Update
    • Page 1: In the Note section: Added the following: 
      • Changed the second bullet point to the following: "Once you have the HoD(s) signatures for each course, you must upload the ACA36 form(s) with your curriculum form as a single registration service request. Your curriculum form cannot be processed without your ACA36 credit/exemption application."
    11.02.2021TA01, TA02, TA03Update
    • In all these forms: Made applicable changes to permit an electronic signature.
    • Note: File format changed from ".doc" to ".docx" to enable the image insertion field type.
    01.02.2021R&I13Update
    • Page 1: 
      • Replaced Application deadlines dates with: "Visits taking place throughout 2021".
      • Removed Committee meeting dates row. 
      • Replaced Outcomes dates with: "Applications will be dealt on Ad hoc basis".
    01.02.2021R&I31Update
    • Page 1: Updated all instances of the deadline for submission to: Friday, 30 April 2021. 
    01.02.2021R&I35Update
    • Page 1: Updated all instances of the deadline for submission to: Friday, 30 April 2021.
    01.02.2021PG018Update
    • Page 1: 
      • In 1. Fund holder details section: Made applicable changes to permit electronic signatures.
      • In 2. Student /Fellow details section: Updated all year references to "2021" and made applicable changes to permit electronic signatures.
      • In the footer: Replaced "Bongiwe Ndamane" with "pfo-deptawards@uct.ac.za".
    • Note: Form file format changed to .docx.
    01.02.2021PG021Update
    • Page 1: 
      • In 1.Student details (To be completed by the student) section: Updated year to "2021" and made applicable changes to permit electronic signatures.
      • In 3. Fund holder details (To be completed by the fund holder) section: Made applicable changes to permit electronic signatures.
      • In the footer: Replaced "Bongiwe Ndamane" with "NRFFunding@uct.ac.za".
    • Note: Form file format changed to .docx.
    31.01.2021INS02Update
    • Page 1: In the Note section: Increased the premium to R35/day.
    31.01.2021INS03Update
    • Page 1: 
      • In the Note section: Increased the excesses for Assets (Other) as follows: 
        • Damage/theft: Increased to R30 000.00
        • Removed: High risk portable devices and equipment. 
      • In the Complete this form and return to section:
        • Removed "Room 3.12.1"
        • Added: "Phone Juliet: (021) 650 7237"
    31.01.2021R&I33Update
    • Uploaded corrected form.
    31.01.2021HR191Update
    • Page 4: In the When do I use this form? section: Added last bullet point "performance objectives are set during Development Dialogues". 
    • Page 6: 
      • In the Where do I send this form? section: Added note "In all cases, a copy of this form is sent to the relevant HR Business Partner".
      • In the Where can I get further assistance? section: Replaced "HR Practitioner" with "HR Business Partner".
    31.01.2021MM003Update
    • Page 3: Help to complete a UCT Purchasing Card application form (MM003): In About the UCT Purchasing Card section
      • In the Nedbank application form sub-section: In the first bullet point: Changed sections to: "section 2, section 6 and section 9.2".
      • In the Bank charges associated with the PCard sub-section: Changed the annual card fee to: "R250".
    • Nedbank application form: Replaced this form with the latest form supplied by Nedbank. Note: This application form is to be completed and sent off with the MM003 form.
    25.01.2021MM026Update
    • Page 1: Replaced the submission address in the Instructions section to applicable PPS Vendor Management Section email address: tenders@uct.ac.za.
    • Pages 2 to 3:Added the “insert image” form field, for the signatures in this form to facilitate virtual completion and submission.
    22.01.2021R&I24Update
    • Page 1: In the first Note: Removed the following: "Preference will be given to applications which also allow for virtual participation in case of travel restrictions".
    21.01.2021HR157Update
    • Page 1: 5. Option to continue membership of UCT Group Schemes section: Amended the Note sub-section to the following two bullet points: 
      • "If you have elected to continue membership of the medical aid scheme you must contact Health Care Specialist, Debra De Gouveia-Meyer.
      • If you have elected to continue membership of the UCT Separate Group Life Assurance Scheme you must complete the HR159 debit order form."
    • Page 2: 6.Deferred retirement section: In 6/1 Phased retiree sub-section, amended the first row of the Transferring leave pay to UCT fields replacing "all" with "max".
    • Page 3: Required attachments section: Second bullet point: Removed "either the medical aid scheme or".
    • Page 4: What documents do I need to attach? section: Second bullet point: Removed "either the medical aid scheme or".
    21.01.2021HR159Update
    • Page 1: 
      • Title: Removed "& beneficiaries" from the form title. 
      • Note section: Second bullet point: Removed "the medical aid and/or".
      • Personal details section: Removed the Beneficiary status option. 
      • Acknowledgement of debt and authorisation by requester section: 
        • First bullet point: Removed "the medical aid and/or".
        • Removed the second last bullet point. 
    • Page 2: 
      • When do I complete this form? section: Removed "the medical aid and/or".
      • Where do I send this form? section: Removed first bullet point.
    19.01.2021FM014Update
    • Changed SAP Doc # to: 9503
    • In POSTKEY row: Added note: "[Note: For postings to customer accounts, this must either be 01 (=DR) or 15 (=CR)]"
    • Various other changes throughout the form..
    19.01.2021HR201Update
    • Page 1: 
      • In the first section: Changed bullet point as follows: "Full curriculum vitae (only copies of requested documents to be included)."
      • In the Race (for stats purposes) options: Added the "Foreign National" option.
    19.01.2021HR203Update
    • Page 1: In the Candidate and appointment information section: Added the Race (for stats purposes) row and options.
    19.01.2021HR204Update
    • Page 1:
      • In the first section: Changed bullet point as follows: "Full curriculum vitae (only copies of requested documents to be included)."
      • In the Race options row: Added "(for stats purposes)" to the field label and the "Foreign National" option.
    19.01.2021ACA36Update
    • Page 1: In the Note section: Added the following: 
      • Added to the first bullet point: "You need to contact the HoD(s) via email. Remember the HoD must also see a copy of your transcript and, if needed, other sources. The Dean will approve the credit/exemption as part of the curriculum approval process, so you do not need to get the Dean’s approval on the ACA36 form. "
      • Added the second bullet point: "Once you have the HoD(s) signatures for each course, you must upload the ACA36 form(s) with your curriculum form as a single service request. Your curriculum form cannot be processed without your ACA36 credit /exemption application."
      • Added to the fourth bullet point: "This will be charged to your fee account so you need not pay in advance."
      • Removed the following bullet point: "Details of the transfer process can be found on the UCT website (http://www.uct.ac.za/googlesearch/?q=credit+transfer)."
    18.01.2021HR168Update
    • Page 1: In the NOTES section: 
      • First bullet: Added link to EE web page on UCT website.
      • Third bullet: Moved the sentence "The delegated authority should not make any offers without seeing and carefully considering this form." before the following statement in brackets "(Please ensure that this is done immediately after the process is completed to avoid delays in offering appointments to candidates)".
    • Page 1: In B: SEARCH MEEING section:
      • Merged the Give comment fields. 
      • In the Designated candidate sub-section: In both rows, changed "will a decision be" to "has a decision been"
      • In the Preferred demographic profile of the successful candidate section, removed Preference 3: Third choice.
    • Page 2: Removed Draft advertisement and equity statement section. 
    • Page 3: In the last table, changed column headings as follows: Changed "ROLE" to "ROLE PLAYER".
    • Page 4: 
      • In the Where do I send this form? section: replaced "director.oic@uct.ac.za" with "glenda.kayster@uct.ac.za")
      • In the Queries? section: Replaced "Manager (Jongisizwe Gomomo)" with "Officer (Glenda Kayster)"
    13.01.2021R&I24Update
    • Note: This form has been reinstated and replaced with a temporary version of the form. A revised permanent version of the form will be made available when applicable.
    13.01.2021HR100aUpdate
    • Page 3: In Submitting the form section: In T1 (not students) contract type row replaced "ten days" with "one month".
    13.01.2021DDB12Update
    • Page 1: Indented the sub-options for option (ii)and option (iii).
    13.01.2021DDB12aUpdate
    • Page 1: Indented the sub-options for option (ii).
    13.01.2021DDB05, DDB05aUpdate
    • Page 1: Indented the sub-options for option (ii).
    13.01.2021FM005hlpUpdate
    • Sheet 1 (Expense GL (excl HR) sheet): In the TRFS-SAL row, changed the GL account includes… field adding "GOB" and replacing "1766" with "766" as follows : "the transfer of GOB cost recoveries between funds. NB: Matching credit is always GL766 - debits must equal credits"
    12.01.2021AS004Update
    • Page 1: In SECTION 2: Method of disposal: 
      • In sub-section 2.1: Replaced "Assets office" with Assets Office email address (i.e. fnd assets@uct.ac.za) and removed Remarks field. 
      • In sub-section 2.2: Added Assets Office email address email address where applicable and made any related amendments.. 
      • In sub-section 2.3: Replaced "Assets office" with Assets Office email address (i.e. fnd assets@uct.ac.za) where applicable and replaced "Amount received" field with "Trade-in amount" field.
      • In sub-section 2.3: Replaced "Assets office" with Assets Office email address (i.e. fnd assets@uct.ac.za) with applicable amendments,  made various changes to all fields except the first field and revised the note.
    12.01.2021AS001Update
    • Page 1:
      •  In the instructions section: Amended the first, second and third bullets. Removed the last two bullets. 
      • In Section 1: To be completed by the acquiring department
        • In 1.1. Added an explanatory note for the DEPARTMENTAL INVENTORY NO. field. 
        • In 1.2. Amended first field to: "ASSET VALUE INCL. VAT"
      • In Section 3: Authorisations: Changed first field label to: "ALL PURCHASES > R28 750 INCL. VAT"
    • Page 2: 
      • In the Asset threshold section amended to: "The current threshold for asset recognition is R28 750 including VAT".
      • Added the Communication section regarding using the department email address and appealing that only completed forms with all approvals are submitted. 
    12.01.2021 SD009 Update
    • Page 1: In Checklist section: Added "Customer (SAP Acc.) Deactivated" checklist item.
    12.01.2021 MM026 Update
    • Page 1: Added General Provisions Relating to Deviations section.
    • Page 2: In Tender details section, in Tender deviations type sub-section: Added "Alternative Procurement Method" and "Practicalities" item types with their descriptions.






         
         

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