2023/2024
|
|
|
|
|
10.04.2024
|
FHR006-FHS017, FHS006hlp, FHS008hlp, FHS011hlp, FHS019-FHS021
|
Update
|
- Replaced the FHS forms with copies of revised
versions also hosted on the HREC website on request from the
faculty.The "Last changed date" matches the date they were last updated
by the faculty: 2 April 2024.
- Note: This is the only section of forms that works in this way.
|
08.04.2024
|
PG021
|
Removal |
- The PG021 - Clearance for registration – Postgraduate students form has been removed as this process is now facilitated by the academic departments.
|
02.04.2024
|
HR131
|
Update
|
- Throughout the form, added the option "No conflict" to all the Actual or potential conflict? fields.
|
25.03.2024
|
HR145
|
Update
|
- Page 1: NOTES section: Fourth bullet point:
- Replaced the reference to the Vula questionnaire
with reference to a new questionnaire in Microsoft Forms, i.e.
https://forms.office.com/r/hqAZ3pdtg0 .
- Removed the reference to arranging an exit interview with the OIC.
- Admin Forms page: In the HR146 row: Replaced the reference to the Vula questionnaire
with reference to a new questionnaire in Microsoft Forms, i.e.
https://forms.office.com/r/hqAZ3pdtg0.
|
19.03.2024
|
HR202
|
Update
|
- Page 2: Guest Members section:
- Added fourth bullet point: "Where UCT students are
required to serve on Selection Committees an active PeopleSoft Student
number must be provided."
- In the Guest Members table, third column header: Added "Student".
|
15.03.2024
|
R&I13
|
Update
|
- Page 1: Updated submission deadline, meeting and outcome dates for 2024 and a few minor changes.
|
15.03.2024
|
R&I31
|
Update
|
- Page 1: Updated dates for 2024.
|
15.03.2024
|
R&I35
|
Update
|
- Page 1: Updated dates for 2024.
|
15.03.2024
|
FM030
|
Update
|
- FM030-Claim tab: Section B: Updated the Rate per KM column to "R4.84" for motor vehicles.
- Instructions tab:
- Updated the effective date from "1 March 2023" to "1 March 2024"
- Updated the SARS rates for 2024 to "R4.84" for motor vehicles and "R3.39" for motor cycles.
|
15.03.2024
|
FM032
|
Update
|
- FM032-Claim tab: Section B: Increased
daily S&T rate from "R161" to "R169" for incidentals only and from
"R522" to "R548" for meals and incidentals, effective 1 March 2024.
- Instructions tab: Applied the rate and effective date changes to this tab, too.
|
15.03.2024
|
FM033
|
Update
|
- FM033-Claim tab: Section B: - Breakdown of expenditure (complete after the trip/purchase):
- Updated the effective date from "1 March 2023" to "1 March 2024".
- Updated the SARS rates for 2024 to "R4.84" for motor vehicles, "R169" for incidentals only and "R548" for meals and incidentals.
|
15.03.2024
|
FM049
|
Update
|
- FM049-Claim tab: Section B: Updated the Rate per KM column to "R4.84" for motor vehicles.
- Instructions tab:
- Updated the effective date from "1 March 2023" to "1 March 2024".
- Updated the SARS rates for 2024 to "R4.84" for motor vehicles, "R169" for incidentals only and "R548" for meals and incidentals.
|
15.03.2024
|
HR202
|
Update
|
- Various changes made throughout the form reflecting
recent changes relating to recruitment process, principles, and
SuccessFactors Recruiting platform.
|
15.03.2024
|
HR125
|
Update
|
- For HR125 entry on Admin forms page, added: "Note: Permanent, full-time UCT employees please complete the application in ServiceNow: Application for a Staff Tuition Rate. All other parties should continue to submit the HR125 form."
|
15.03.2024 |
ACA43 |
Update |
- Page 1: Updated deadline dates for 2025 applications.
|
27.02.2024
|
HR145
|
Update
|
- Page 1:
- In NOTES section:
Added to the second bullet: "or takes up a position in a different
Department within UCT." and removed the related block at the end of the
section.
- In REASON FOR TERMINATION section: Changed several of the Resignation reasons.
- Page 2:
- In When do I complete this form? section: Added "or takes up a position in a different Department/Faculty within UCT".
|
16.02.2024
|
R&I33
|
Update
|
- Page 1:
- Updated the applicable dates for 2024.
- Added to third paragraph: "Only once off software
licence fees are considered for support. No recurrent licences will be
considered for funding."
- Added to fifth paragraph:"In the case of irreplaceable primary
source data (genomic, natural and environmental, census data, etc)
applicants must provide long term storage and archival plans and
commitments."
- Page 4: Added section 8: "Describe long term storage and archival plan for primary source data..."
- Page 6: Changed first part of section 14. ICTS summary report to: Replaced "All" with "For hardware exceeding R100 000".
|
16.02.2024
|
HR100a
|
Update
|
- Page 1: Appointment details section: In the Real Internal Order field: Changed the default character limit to 9 characters.
|
14.02.2024
|
HR187
|
Update
|
- Page 1: In REPAYMENT DETAILS section: Add GL account number field.
- Page 2: In What other documentation must be attached? section: Updated form links: Removed link to retired FM013 form. Updated link to FM014 form.
|
13.02.2024
|
HR100d
|
Update
|
- Page 1: DETAILS OF APPOINTMENT section:
In last row, changed activities field labels to: "Research", "Teaching
and Learning", "Service delivery and social responsiveness", "Academic
Management, administration and leadership".
- Page 2: UCT activities and definitions section:
- Various changes including updated guideline table,
reminder for HODs of joint staff guidelines, activities categories,
terms and definitions, and additional minor changes.
|
13.02.2024
|
R&I11
|
Update
|
Various changes throughout
the form, in particular:
- Page 1: Instructions/notes section: Changes to grant
limit from "R20000" to "R75000", those eligible, deadline details,
startup grant note, additional note regarding grant proposal and
submission details.
- Pages 1 to 4: Additional minor changes.
- Page 5: FINANCIAL
DETAILS section: Added additional funding guideline and
exclusions.
|
13.02.2024
|
HR134
|
Update
|
- Page 1: In third section:
- Changed section heading to: "Fund details for
reimbursement or to be charged if debt amount not settled in full".
- Added to the description: "recovered funds will be
transferred to the fund below or".
- Added "GL" field.
- Page 1: Authority
section: Moved "Head of Department" to a new row and replaced "HR
Business Risk Manager" with "HR Administration Manager".
- Page 3: In How
long is the instalment period? section:
- Changed heading to: "What are the guidelines for
the instalment period and instalment amount?"
- Changed points to:
- "The instalment period will be as long as
required to recover/reimburse the outstanding amount, but will not
exceed the current contract period.
- The instalment amount will be based on
legislative requirements, whereby the monthly repayment cannot exceed
25% of the cash salary, unless a higher amount is either agreed to by
the staff member or is required to ensure payment on or before the end
of the current contract period."
|
05.02.2024
|
HR100d
|
Update
|
- Page 2: UCT
activities and definitions section: Added list of recommended
guidelines for te consistent allocation of the UCT academic level to
Joint Staff appointees.
|
01.02.2024
|
HR214, HR215
|
Update
|
- On
both forms, updated the link to the UCTRF Retirement calculater page:
https://uctrf.co.za/uctrf/retirement-provision-calculator-2021
|
26.01.2024
|
HR156, HR158,
HR215
|
Update
|
- Updates and corrections were made throughout these
three forms.
|
17.01.2024 |
FM014
|
Update
|
- Page 1: In the AMOUNT
column: Added "(max 2 decimal points)" to the column header.
|
17.01.2024 |
DDB12b
|
Update |
- Page 2: Section C:
Examiner confirmation: Changed first sentence to: "I confirm
that the above is my preliminary recommendation on the examination of
the thesis."
|
17.01.2024 |
DDB15
|
Update |
- Page 2: Added new section: "Section E: Confirmation
of completion of checklist by DDB Chair/Deputy Chair" with name, signature and date
fields.
|
17.01.2024 |
DDB07a
|
Update |
- Page 1: Notes
section:
- First bullet: Added: "All examiners should be of
high international standing with relevant and significant academic
experience. For more information on examiner eligibility, please refer
to Guidelines for PhD candidates and supervisors."
- Last bullet: Replaced first sentence with: "The
examiner is given 6 weeks from the receipt of thesis to examine and
provide their recommendation and report."
|
17.01.2024 |
DDB07
|
Update |
- Page 1: Notes
section:
- Second bullet: Added: "All examiners should be of
high international standing with relevant and significant academic
experience. For more information on examiner eligibility, please refer
to Guidelines for PhD candidates and supervisors."
- Last
bullet: Replaced first sentence with: "The examiner is given 6 weeks
from the receipt of thesis to examine and provide their recommendation
and report."
|
17.01.2024
|
ACA09
|
Update
|
- Page 2: Deadline
dates section:
- Deadline dates updated for 2024.
- All instances of "2023" changed to "2024".
- Page 3: ACA09S: Planned
degree curriculum table: Changed column headers to: "2024",
"2025", "2026", "2027".
|
17.01.2024
|
ACA13
|
Update
|
- Page 1: Updated submission name and email address to
"Kirsten Pryce (email kirsten.pryce@uct.ac.za)"
|
17.01.2024 |
ACA50
|
Update
|
- Updated to reflect the dates for the current year,
2024.
|
04.01.2024
|
ACA51
|
Update
|
- Updated to reflect the dates for the current year,
2024.
|
04.01.2024
|
ACA43
|
Update
|
- Updated to reflect the dates for the current year,
2024.
|
22.12.2023
|
AS002
|
Restore
|
- This form has been revised and restored/reinstated.
|
13.12.2023
|
FHS033
|
Update
|
- Page 7: Removed the Principles
page as the details on it are represented in section D on the following
page, which is now the new page 7.
|
12.12.2023
|
DDB14
|
Update
|
- Page 1: In Section
B and Section C: In
the Signed fields: Added
"Insert Image" fields to enable the insertion of an image of a
signature for signing electronically.
|
01.12.2023
|
HR203
|
Update
|
- Page 2: Checklist section:
For the following two items changed the value in the Applicable column from "If without
interview" to "Always":
- Fifth item: "Candidate curriculum vitae (with
contact details of referees if applicable)"
- Sixth item: "Candidate application form HR201"
|
30.11.2023
|
FM030, FM031, FM032,
FM045, FM049
|
Update
|
- All these forms have been converted from Word (.doc)
to Excel (.xlsx) format and restructured to better support the upcoming
changes to processes and systems.
- Note:
- All these forms now have an Instructions
worksheet which includes all the instructions and additional important
information to help with completing the forms correctly.
|
27.11.2023
|
PS01
|
Update
|
- Page 1: Note
section:
- Page 3 to 16: Removed Instructions sections.
- Throughout form, applied some minor formatting
changes for consistency.
|
15.11.2023
|
FH033, FHS033hlp
|
Update
|
- Various changes throughout the form and help
document.
|
13.11.2023
|
R&I18
|
Update
|
- Various changes on page 1 and 2 of the form in
preparation for 2024 applications.
|
10.11.2023
|
DDB07, DDB07a |
Update
|
- In both forms: Page 1: Notes
section: Added
bullet point: "A minimum of three examiners are appointed, all external
to the University of Cape Town. ‘External’ means there can be no
significant or formal association between an examiner and UCT,
including current or recent employment at the University in teaching
and/or research in a full time, part time or honorary capacity, or
through direct involvement with the thesis, the research for the
thesis, or the student."
|
10.11.2023
|
HR210b
|
Update
|
- Page 1: Notes section:
Changed "PC01-PC13(4)" to "PC01-PC13(1)"
- Page 4: When do I
complete this form? section: Changed "PC01-PC13(4)" to
"PC01-PC13(1)"
- Throughout the form and on the Administrative Forms
page updated the link to the DD Resource Guide to:
"https://hr.uct.ac.za/media/566458"
|
25.10.2023
|
DDB07a
|
Update
|
- Page 1: Added the following two fields near the end:
- "Preferred Email address"
- "Anticipated periods when I will not be available"
|
09.10.2023
|
HR151 |
Update
|
- Page 1: Part 3 column: Row 1: To the first sentence
added "or if you selected the additional funeral cover, R60 000"
- Page 5: Minor word/grammar changes.
- Page 9: Replaced "Sanlam" with "UCTRF administrator's"
|
09.10.2023 |
HR154 |
Update |
- Page 1:
- 1. UCTRF OF
DEATH-IN-SERVICE COVER section: Removed last row.
- 2. OPTIONAL
SEPARATE DEATH COVER section: From second bullet point, removed
"or total and permanent disability".
- Page 2: Replaced "February" with "March".
|
09.10.2023 |
HR214
|
Update |
- Page 1: Replaced "February" with "March" throughout.
|
06.10.2023
|
HR100d, HR102, HR104,
HR169, HR176, HR192, HR203,
HR212
|
Update
|
- Throughout these HR forms, replaced all instances of
"HR Practitioner" with "HR Business Partner (HRBP)" to reflect the HR
role name change.
|
04.10.2023
|
FHS013
|
Update
|
- Replaced the FHS013 form uploaded on 21 February
2023, with FHS013 form dated 30 May 2022, on request from the faculty.
The Last changed date has
been amended to match this date.
|
04.10.2023
|
HR100a
|
Update
|
- Page 1: Payment
details section: For ad hoc
or paid-on-claim appointments sub-section: In the Hours worked field: Changed the
number format to allow for two decimal places.
|
02.10.2023
|
ACA44
|
Update
|
- Various minor changes throughout the form for the
year-end session.
|
27.09.2023
|
DDB07, DDB07a
|
Update
|
- In both forms: page 1: Notes section: Added
bullet point: "The timeline for examination is 6 weeks from the receipt
of the thesis. In extraordinary circumstances where an examiner
requires additional time, this should be noted on the DDB07 and DDB07a
for consideration by the COA."
|
22.09.2023
|
CO115
|
Update
|
- Note: The
format of this form has changed from Microsoft Word (.doc) to Excel
(.xlsx), therefore its link has changed.
- Worksheet 1:
- Instructions
section: Added 'Instructions"
heading and included steps for completing and sending off the form and
for running the SAP CO report and pasting it into the KSB1-KOB1
worksheet.
- Notes
section: Added only principles or guidelines under this heading.
- Added the email address "fnd-finance@uct.ac.za"
where relevant throughout the form.
- Worksheet 2: Added "KSB1-KOB1" worksheet to be used
for including the downloaded SAP CO report as a supporting document.
|
14.09.2023
|
HR102
|
Update
|
- Page 1: CHANGE
DETAILS section:
- Change in COE
sub-section: Removed For
appointments of less than one year fields.
- Full-time
Secondment (see also: Changes in Position Title) sub-section:
Removed "COE" from sub-section label, and replaced "New Payclass (if
applicable)" field with "Monthly Allowance" field.
|
08.09.2023
|
DDB12b
|
Update
|
- Page 2: Changed Section
C: Examiner report to Section
C: Examiner confirmation.
|
29.08.2023
|
CO113, CO114
|
Update
|
- Changed selected entry field borders to black.
|
28.08.2023
|
FHS001
|
Update
|
- Some minor changes throughout form.
|
21.08.2023
|
HR107
|
Update
|
|
26.07.2023 |
FM005hlp
|
Update
|
- Row 189: GL4110: Corrected typo in note from "NB: Matching credit is always
GL4410..." to "NB: Matching
credit is always GL4110".
|
26.07.2023
|
HR210, HR210a
|
Update
|
In both forms, on the last
page: What other documentation must
I refer to? section:
Added the following:
- "The Staff Learning and Development Resource Guide,
see
https://hr.uct.ac.za/learning-development/staff-learning-and-development-resource-guide
.
- SuccessFactors Learning, see
http://www.successfactors.uct.ac.za. "
|
24.07.2023
|
MM031a |
Update
|
- MM031a form link has been reinstated and is available
again.
|
21.07.2023
|
COM01
|
New
|
- New Commerce
Faculty (COM) section has been added to the Student Administrative Forms web
page.
- Form Title:
Application for Academic Concession (Undergraduate Programmes)
- When To Use The Form:
When undergraduate students are seeking an academic concession.
|
21.07.2023
|
MM031a
|
Update
|
- MM031a form will be temporarily unavailable on Friday
21 March from 08:00 AM to 05:00 PM due to the Perceptive Content
upgrade. The form will be available as soon as the upgrade is
completed.
|
20.07.2023
|
AS001, AS004
|
Update
|
- Throughout both forms, fixed all links to Finance
policies.
|
18.07.2023 |
HR191
|
Update
|
- Page 6: Added "(Note: Please refer to
your HR Business Partner for assistance.)" to the last bullet point.
|
18.07.2023
|
HR203
|
Update
|
- Page 2: Added "Selection Committee Membership
(Completed by HOD/Line Manager)" section, to cater for the requirement
to convene a selection committee as part of the Waiver of Advertisement
process.
|
07.07.2023 |
HR100a |
Update
|
- Page 1: Appointment
type field: Changed option "MA-Hourly paid" to "Paid on claim".
- Page 1: Employment
section:
- To section label, added "(for contract and
permanent appointments)" .
- Replaced field label "For contract and permanent
appointments" with "if part-time".
- Page 2: Approval
of appointment detail and funding by delegated authorities
section:
- Added note: "Note: Do not use Fill & Sign to
sign as this will disable all form fields, making any remaining,
incomplete fields unusable. To sign: Select
Sign method
and click in Signature field to
either Insert image of your
signature or Apply digital signature."
- Added How
are you signing? key: Labelling the two sign method icons.
- Added two columns for selecting sign method for
each approval row (to show/hide the applicable sign field).
|
05.07.2023 |
HR100a
|
Update
|
- This form has been completely revised and converted
to a fillable PDF form to facilitate completion and subsequent data
capture.
- Note:
This writable PDF
form must first be downloaded to your computer (right-click and Save link as),
before it can be completed using
Adobe Acrobat Reader.
|
03.07.2023
|
HR203
|
Update
|
|
30.06.2023 |
TA03 |
Update
|
- Page 1: Student
details section: Changed "Student Registration No." to "Student
No."
|
30.06.2023
|
TA01, TA02, TA03
|
Update
|
- Page 1: Instructions
section: Updated the building name to reflect
the name change to: "Properties and Services Administration Building"
|
29.06.2023 |
HR202
|
Update
|
- This
form has been completely updated and revised to ensure that it also
caters for those forms which it is now replacing, i.e. HR160, HR161,
HR164, HR200.
|
28.06.2023
|
HR160,HR161, HR164, HR200
|
Removal
|
- These forms have been removed and replaced with the
consolidated HR202 form.
|
26.06.2023
|
R&I16
|
Update
|
- Page 1:
- Dates: Updated the applicable dates for hosting a
conference in 2024.
- Application
conditions: Amended the first bullet point for 2024.
|
13.06.2023
|
BAS03a
|
New
|
|
13.06.2023 |
BAS03, BAS08
|
Removal
|
- Note: These
forms are no longer in use. Please use the BAS03a to gather information from prospective
third parties and/or complete this request in the Third Party System.
|
13.06.2023
|
HR144
|
Update
|
- Throughout the form: Replaced "Business Risk Manager'
with "HR Administration Manager" and updated applicable contact details.
- Page 1: Authority
for Special Leave without Pay section:
- Added Head of Department row.
- Replaced "Recommending Authority" with
"Dean/Executive Director".
|
12.06.2023
|
TA01, TA02, TA03
|
Update
|
- Page 1: Instructions
section:
- Changed Traffic Office hours to: "Monday to Friday:
08h00 – 15h00".
- Added Traffic Office email
address:"traffic@uct.ac.za" .
- Page 1: Vehicle
details section: Changed column heading from "Vehicle
Registration No." to "Vehicle Licence Plate No. ".
|
31.05.2023
|
ACA44
|
Update
|
- Updated to the current year throughout, referring to
"Mid-year 2023".
- Page 1: IMPORTANT
section: Added new first bullet: "With few exceptions (see Deferred
Exams Guidelines in Handbook 3), applications
must be submitted within 7 calendar days of the exam concerned."
- Page 2: ACKNOWLEDGEMENT
CHECKLIST section:
In item 11, split second part of point (b) to a third point: "c) No
further correspondence will be entered into after this date."
|
31.05.2023
|
ACA44a
|
Update
|
- Page 2: Added "Practice" to the address field.
|
29.05.2023
|
FM054
|
Update
|
- Various enhancements made throughout the fillable PDF
form, such as validation of certain fields, tab order corrections,
formatting.
- Page 1: Instructions
section:
- Added a new first bullet: "Note: This is a
fillable PDF form with form fields which must be opened and completed
in Adobe Acrobat Reader. Do not use Fill & Sign
to complete as this will disable all the existing fields. Any
remaining, incomplete fields will become unusable. When signing, click
in the Signature
field to insert an image of your signature."
- Added
a new third bullet: "Please refer to the GL expense guideline for
assistance with inputting a GL Account in the Payment details"
- Page 1: Payment
details section:
- Added GL Account column and validated these fields
for four numbers.
- Added a Bank
Charges field which is 'read only' and automatically calculates
the bank charges for the number of rows completed.
- Made the Total
amount field 'read only' as it automatically totals the amounts
entered.
- Page 2:
- Added Requester
section at the top.
- Moved Capturer
section to the bottom.
- Ensured that all signature fields have an 'insert
image' field type.
|
24.05.2023
|
INS03
|
Update
|
- Page 1: Changed excess ammounts as follows:
- UCT Motor
Vehicles: Damage: From "R7 506" to "R7 565".
- Assets (Other):
Damage/theft: From "R26 100" to "R30 000".
|
08.05.2023
|
HR100a
|
Update
|
- Page 1: Appointment
details section: In the label for the last set of fields,
removed "for more than 3 months"
from the first phrase, changing the label to: "If T1 or T2 contract,
please select reason for fixed-term contract. If a renewal /
re-appointment (roll-over), the reason must be the same as the original
reason for the fixed-term contract."
- Page 3: Approvals
and form processing section: Changed "HR Practitioner" to "HR
Business Partner".
|
05.05.2023
|
SAP08hlp
|
Update
|
- Various changes were made throughout the help topic
to reflect the latest version of the Modifying
existing SAP Access Service Portal request
|
05.05.2023
|
DDB12b
|
New
|
- Form Title:
Examiner preliminary recommendation on thesis
- When To Use The Form:
This form is used by external examiners when making a preliminary
recommendation on the examination of a thesis submitted for the degree
of Doctor of Philosophy. This form is to be submitted prior to the oral
examination.
|
05.05.2023
|
HR158
|
Update
|
- Page 1: 5.
INVESTMENT OPTIONS section: Removed Smoothed Bonus Portfolio* row and
associated note and amended the note accordingly.
|
05.05.2023 |
FM007
|
Update
|
- Word version: Page 1: Fixed row label and amended it
to: "NRF & MRC funds".
- Excel version: Various amendments throughout the
form.
|
26.04.2023 |
HR191
|
Update
|
|
26.04.2023 |
HR210, HR210a, HR210b
|
Update
|
|
25.04.2023
|
MM031ahlp
|
Update
|
- The help video has been updated, see: MM031ahlp
(+/-3min).
|
21.04.2023
|
HR210
|
Update
|
- Updated links to HR website throughout.
- Page 1: Section 1: Removed "Self" from table header
in last column.
- Page 6: Section 5: Added field label and field: "Did
informal reviews take place regularly throughout the cycle?"
|
18.04.2023
|
DDB15
|
Update
|
- Page 1: Section B: After the section title, added
"(to be completed by CoA Chair)".
|
14.04.2023
|
HR203
|
Update
|
- Page 1: NOTES section:
Removed
second bullet point: "Policy and procedures for waiver of
advertisement:
https://hr.uct.ac.za/recruitment/appointment-without-advertisement".
- Page 2: HR
Practitioner checklist and sign-off section:
- Removed option row: "Union informed of appointment
without advertisement"
- Replaced "HR Practitioner" with "HR Business
Partner".
|
13.04.2023
|
FM054
|
Update
|
- Page 1: Section A: In the Amount column, corrected the
formula in the TOTALS field.
|
13.04.2023
|
INS03
|
Update
|
- Page 1: Section D: Amended the addressee contact
detailsin the last row removing the physical address and phone numbers,
and leaving the email address only.
|
12.04.2023
|
DDB05b |
New
|
- Form Title:
OEC report and recommendation on examination
- When To Use The Form:
When the Oral Examination Committee (OEC) has met and recommends to the
Doctoral Degrees Board the status of the examined thesis and oral
examination of the PhD candidate.
|
12.04.2023 |
DDB05a |
Update
|
- Page 2: Section D: Amended the option drop-down lists
to correctly reflect the form options.
- Page 3: Amended help page to correctly reflect the
sections and options.
|
06.04.2023 |
FM003a
|
Update
|
- FM003a: Page 1:
- Instructions: Added link to updated FM003ahlp
document.
- Section A: Removed acronym description for
FDFP.
- FM003ahlp: Updated the help document for FM003a and
to reflect information about FDFP.
|
06.04.2023 |
FM054
|
New
|
- Form Title:
Request for Instant Money
- When To Use The Form:
When you need to submit an Instant Money request.
Note:
|
03.04.2023
|
HR203
|
Update
|
- Form Title changed
to: "Request for waiver of advertisement"
- When To Use The Form
changed to: "This
form is used when requesting a waiver of advertisement from the Staff
Recruitment Office, to permit an exception to advertising for an
appointment according to the Waiver of Advertisement Policy.."
- Various
changes made throughout the form to reflect the UCT Council approved
replacement of the old Appointment Without Advertisement policy with
the new Waiver of Advertisement Policy.
|
29.03.2023 |
DDB09 |
Update
|
- Page 1: Added PhD
Oral Examination Yes/No option fields.
|
29.03.2023
|
DDB11
|
Update
|
- Page 1: Added "I select to take part in the oral
examination" Yes/No/Not applicable
option fields.
|
28.03.2023 |
HR122a |
New
|
- Form Title:
Local External Examiner
- When To Use The Form:
Completed by a local external examiner, when claiming an honorarium for
examining a doctoral thesis. Reviewed by Doctoral Degrees Board Office.
|
28.03.2023 |
HR122b |
New
|
- Form Title:
Citation Editor
- When To Use The Form:
Completed by a citation editor, when claiming an honorarium for the
editing of citations. Reviewed by Doctoral Degrees Board Office.
|
28.03.2023 |
HR122
|
Removal
|
- Replaced the form with the HR122a and HR122b.
|
28.03.2023
|
INS01
|
Update
|
- Updated minimum amount to R26100.00
- Updated contact details.
|
28.03.2023
|
SAP section
|
Update
|
- In UCT Administrative forms page: Consolidated, into
one row, any removed SAP forms and the links to their replacement
requests and any help resources.
|
17.03.2023
|
CO section
|
Update
|
- In
UCT Administrative forms page: Consolidated, into one row, any removed
CO forms and links to their replacement requests and any help resources.
|
14.03.2023
|
FM033
|
Update
|
- Page 2:
- Section C (OVER-EXPENDITURE): In GL Account column,
added GL account numbers (4830 and 4837) on two separate rows.
- Section D (UNDER-EXPENDITURE): Added new GL
Account column with GL account numbers (4830 and 4837) on two separate
rows.
|
08.03.2023 |
FM030
|
Update |
- Page 1:
- Updated the effective date from 1 March 2022 to 1
March 2023.
- Updated the SARS rates for 2023 to R4.64 for motor
vehicles.
|
08.03.2023 |
FM032
|
Update |
- Page 1: Section B: Increased daily S&T rate from
R152 to R161 for incidentals only and from R493 to R522 for meals and incidentals, effective 1
March 2023
|
08.03.2023 |
FM033
|
Update |
- Page 1: Section B: Mileage rate:
- Updated the effective date from 1 March 2022 to 1
March 2023.
- Updated the SARS rates for 2023 to R4.64 for motor
vehicles, R161 for incidentals only and R522 for meals and incidentals.
|
08.03.2023 |
FM045
|
Update |
- Page 1: Updated links to the Reimbursement policy and
Creditors claims email address
|
08.03.2023 |
FM049
|
Update |
- Page 1:
- Updated the effective date from 1 March 2022 to 1
March 2023.
- Updated the SARS rates for 2023 to R4.64 for motor
vehicles, R161 for incidentals only and R522 for meals and incidentals.
|
06.03.2023 |
FM003a
|
Update
|
- Page 1: In Section A: Added row to specify whether or
not the new fund is an FDFP (Foreign Donor Funded Project) fund, and if
it is, then noting that the fund name must start with “FDFP”, and VAT
must be 100%.
|
06.03.2023
|
MM031a
|
Update
|
- MM031a form link has been reinstated and is available
again.
|
03.03.2023
|
MM031a
|
Update
|
- MM031a form will be temporarily unavailable from
Friday
3rd March (9:00 a.m.) to Monday 6th March (9:00 a.m.) due to the
migration of SQL databases. The form will be available as soon as
services have been restored.
|
02.03.2023
|
INS02
|
Update
|
- Page 1: Note
section: Last bullet point: Increased premium to R45/day.
|
02.03.2023
|
FM003a
|
Update
|
|
28.02.2023 |
HR131
|
Update
|
- HR131 was reinstated and converted to a fillable PDF
form to cater for those who are unable to access ServiceNow.
- Revised: Form Title:
Annual Declaration of Interests Form for Council, Committee and
Honorary Appointments
- Revised: When To Use
The Form: Used by members of Council and
members of Council committees and honorary appointees to declare
financial and fiduciary
interest and those of the immediate family.
Note: The
disclosures sought are required by the Higher Education Act, Council’s
Policy, and Council’s Rules on Conflicts of Interest, and the
application of those rules to members of Council, Council committees
and staff. See:
Conflict of Interest.
*This writable PDF
form must first be downloaded to your computer (right-click and Save link as),
before it can be completed using
Adobe Acrobat Reader.
|
28.02.2023
|
HR122
|
Update
|
- Page 1: Section D: Added selection fields for
selecting applicable fee/s.
|
23.02.2023
|
HR103
|
Removal
|
- Note: This form
has been removed as SHAWCO appointments and payments are no longer
facilitated by HR.
|
21.02.2023 |
FHS013 |
Update
|
- Updated links throughout the form.
|
21.02.2023
|
FHS020
|
Update
|
- Page 2: 4. Will
informed consent be obtained? section: Updated link to HREC standard
operating procedures.
- Page 3: 11.
Applicant details section: In Signature
field: Updated link to HREC standard operating procedures.
|
21.02.2023 |
FHS021 |
Update
|
- Updated links throughout the form.
|
20.02.2023
|
ACA43
|
Update
|
- Page 1: Instructions
section:
- In
second bullet point, updated dates to: "1st semester 2023
deadline: 06 January 2023" and "2nd semester 2023
deadline: 09 June 2023".
- Removed bullet
point relating to clinical years in the FHS.
|
16.02.2023
|
R&I21
|
Update
|
- Page 3: Added question 9: "Has this repair been
considered as an insurance claim? Please provide details as
appropriate."
|
10.02.2023 |
R&I13
|
Update
|
- Page 1: Updated submission deadline, meeting and
outcome dates for 2023 and a few minor changes.
|
10.02.2023 |
R&I31
|
Update
|
- Page 1: Updated dates for 2023 and a few minor
changes.
|
10.02.2023 |
R&I35 |
Update
|
- Page 1 to 3: Updated dates for 2023 and a few minor
changes.
|
08.02.2023
|
ACA04
|
Removal
|
|
02.02.2023
|
MM032
|
New
|
- Form Title:
PCard holder line manager delegation request
- When To Use The Form:
Use when needing to change the PCard line manager details for a
temporary period of time (not shorter
than 3 months) in order to sign off Monthly Expense Sign off
reports to ensure business continuity.
|
01.02.2023
|
MM010
|
Update
|
- Page 1: Section
C:Authorisation: Amended two row labels:
- Row 2: Changed to: "Above R100 000: Unit Head (Unit
Head - Dean/GSB Director or ED/Director: PASS Department/CFO)"
- Row 3: Changed to: "Above R2000 000: DVC
Research/CFO"
|
27.01.2023
|
R&I29
|
Update
|
- Page 2: Updated URC
Chair name and Contact number
to "Prof. Sue Harrison" and "X 4021".
|
26.01.2023 |
CO113, CO114
|
Update
|
- Page 1:
- Approved by
Faculty/PASS Finance Manager or nominee section: Added Signature field.
- In last table: Removed Indicator to be completed by Gen Ledgers
column.
|
26.01.2023 |
FM004
|
Update
|
- Page 1: FINAL
CHECK AND SIGN OFF BY FACULTY/PASS FINANCE MANAGER section:
- Added "or nominee" and note to main field label.
- Added Name
and Signature fields.
|
26.01.2023 |
FM007
|
Update
|
- Page 1: Various amendments applied throughout.
|
26.01.2023 |
FM033
|
Update
|
- Page 1: Faculty/PASS
Finance Manager field: Added "or nominee"
|
18.01.2023
|
R&I18
|
Update
|
- Page 1: Updated deadline dates for 2023.
- Page 2: Various changes applied.In particular:
- Added section heading: "Application & award
conditions" and changed several of the conditions.
- Removed Eligibility
section.
- BUDGET FOR CATEGORY 1 APPLICATION section: Replaced
"at least" with "minimum".
- Page 3: BUDGET FOR
CATEGORY 2 APPLICATION section:
- Replaced "at least" with "minimum".
- Made various minor amendments.
- Page 8: Field number 13: Adjusted the wording of the
last sentence.
- Page 9:
- TO BE COMPLETED
BY APPLICANT section: Adjusted wording of the note.
- TO BE COMPLETED
BY HEAD OF DEPARTMENT section: Adjusted wording of the note.
|
18.01.2023
|
R&I21
|
Update |
- Page 1: Adjusted wording to the first paragraph and
the note.
- Page 3: DETAILS OF REPAIR & MOTIVATION section:
Added addition section 9. with associated fields for the Research
Equipment Repair Assessment Team (UEC RE-RAT) to facilitate allocation
of two technicians to view equipment.
- Page 4:
- TO BE COMPLETED BY APPLICANT section: Added note.
- TO BE COMPLETED BY HEAD OF DEPARTMENT section:
Adjusted note.
|
18.01.2023
|
R&I33
|
Update |
- Page 1:
- Updated the applicable dates for 2023, added a note
in first deadline date row and adjusted deadline text.
- Eligibility section: Added last sentence
"Supervisors and/or Heads of Department may apply on behalf of students
for items required for research i.e., not teaching or training purposes
(as stipulated above)."
- Page 6:
- 13. ICTS SUMMARY
REPORT section: Various adjustments to section.
- Added TO BE COMPLETED BY APPLICANT section.
|
18.01.2023 |
ACA09
|
Update
|
- Page 2: Deadline
dates section:
- Deadline dates updated for 2023.
- All instances of "2022" changed to "2023".
|
18.01.2023 |
ACA37
|
Update |
- Page 1: Type of
leave of absence requested section: Removed the 2022 Concession option.
|
18.01.2023 |
ACA38
|
Update |
- Page 1: Type of
leave of absence requested section: Removed the 2022 Concession option.
|
18.01.2023
|
HR122
|
Update
|
- Page 1:
- Form header: Added the current year (i.e. "2023").
- Section D:
Examiner's Fee
field: Increased the amount to "R5400.00".
|
16.01.2023 |
TR002
|
New
|
- Form Title:
Instant Money bank profile set up
- When To Use The Form: This
form must be used to request the set up of a Standard Bank Instant
Money profile for use in an area. For policy details, see: Mobile
Payments Policy.
|
16.01.2023 |
TR003
|
New
|
- Form Title:
Instant Money bank profile changes
- When To Use The Form:
This form must be used to request any changes to the Standard Bank
Instant Money profile in an area. For policy details, see: Mobile
Payments Policy.
|
16.01.2023 |
FM033
|
Update
|
- Page 1: Amended formulas to round up to two decimal
places in the following totals fields:
- Section B -
Breakdown of expenditure (complete after the trip/purchase): Total expenditure (DEBIT) field, Total advance to clear (CREDIT)
field
- Section C
(OVER-EXPENDITURE): Total field for additional spend entries.
|
16.01.2023
|
FM014
|
Update
|
- Page
1: Journal text column: Added error message to alert when invalid
characters are entered (i.e. those that are not allowed), so that these
characters can be removed and, if necessary, replaced with valid
characters.
|
12.01.2023
|
ACA50, ACA51
|
Update
|
- Updated to reflect the current year.
|