UCT Student Administrative Forms

 
 
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Last updated: 28 September 2017
   

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Student Academic Administration (ACA)back to top
File Name Form Title When To Use The Form Help Document / Movie Last Changed
ACA07 Senate fee waiver for enriched curriculum undergraduate students Used when applying for a fee waiver from Senate for enriched curriculum undergraduate students.
Note: This form must be handed in to your Faculty Office.
None 11.01.2016
ACA08 Cancellation of Registration To cancel your registration entirely (not to change your curriculum).
Note: This form must be handed in to your Faculty Office.
None 12.05.2014
ACA09 Application for change of curriculum To add and/or drop a course, to change your academic programme and/or plan.
Note: This form must be handed in to your Faculty Office.
None 02.02.2017
ACA12 Application for Change of Curriculum: Third Term To add and/or drop a course, to change your academic programme and/or plan in the third term.
Note: This form must be handed in to your Faculty Office.
None 17.11.2011
ACA14 Commerce Abridged MoU The abridged MoU must be completed at the time of initial registration. This form requires approval by the supervisor, Head of Department. None 24.05.2012
ACA15 Commerce MoU This must be completed within six months of initial registration; and an annual supplement must be completed each subsequent year before the student renews his/her registration.  This form requires approval by the supervisor, Head of Department and Deputy Dean. None 24.05.2012
ACA16 Commerce MoU (Annual supplement) This supplement consists of three schedules, which must be completed at or before the start of the second, and each subsequent year. None 05.12.2012
ACA17 EBE Abridged MoU This supplement consists of three schedules, which must be completed at or before the start of the second, and each subsequent year. None 19.06.2015
ACA18 EBE MoU The MoU must be completed by masters and doctoral candidates within six months of initial registration, or at the start of the dissertation/project in course-work masters’ degrees.  The Annual Progress Review, where relevant, must be completed each subsequent year, to be submitted not later than the 15th October. None 19.06.2015
ACA19 EBE MoU (Annual supplement) The supplement must be completed and submitted by not later than the 15th October for each year or registration. None 19.06.2015
ACA20 Health Sciences Abridged MoU The supplement must be completed and submitted by not later than the 15th October for each year or registration. None 05.12.2012
ACA21 Health Sciences MoU The full, signed MoU must be submitted by the full research master’s and doctoral student within six months of initial registration.  And by coursework master’s students within six months of initial registration for the dissertation component of their programmes None 05.12.2012
ACA22 Health Sciences MoU (Annual supplement) The completed, signed Annual Supplement (“progress report”) must be completed by the returning Masters and Doctoral student at the time of re-registration.  Must also be completed by returning coursework master’s student if they register in subsequent years for the dissertation component of their programmes. None 05.12.2012
ACA23 Humanities MoU This memorandum of understanding is designed to ensure that the supervision experience is as mutually productive as possible and must be completed before registration for a research degree (PhD or Dissertation Masters) can take place, or at the start of supervision for the minor dissertation for coursework Masters’ degrees. None 28.09.2017
ACA24 Humanities MoU
(Annual supplement)
The memorandum of understanding is designed to ensure that the supervision experience is as mutually productive as possible and must be completed each year when renewal of registration for thesis, dissertation, minor dissertation is requested.  None 28.09.2017
ACA25 Law MoU This document, which is intended to ensure a mutually productive process of supervision, must be completed at the time of initial registration.  Each year, an annual supplement to memorandum must be completed before the student renews registration. None 15.05.2013
ACA26 Law MoU for minor dissertation and PGDip Research Paper This document, which is intended to ensure a mutually productive process of supervision, must be completed by the student and supervisor as soon as the topic of the minor dissertation/research paper has been agreed with the supervisor. None 15.05.2013
ACA27 Law MoU (Annual supplement) This document must be completed by returning LLM/MPhil (by Research) and PhD candidates, and approved by their supervisors at the point of re-registration. None 15.05.2013
ACA28 Science MoU This form must be completed at the time of initial registration and requires approval by the supervisor, Head of Department and Deputy Dean.  None 22.06.2017
ACA29 Postgraduate Progress and Planned Activity Report Form (Annual supplement) This form must be completed by returning MSc and PhD students before registration for each subsequent year of study.  The form requires approval by the supervisor, Head of Department and Deputy Dean. None 05.12.2012
ACA37 Undergraduate Leave of Absence Application This form must be completed by Undergraduate students wishing to apply for a leave of absence. None 31.08.2017
ACA38 Postgraduate Leave of Absence Application This form must be completed by Postgraduate students wishing to apply for a leave of absence. None 31.08.2017
ACA39 Application form granting Semester Study Abroad (SSA) students special permission to write their exam at another location This form must be completed by Semester Study Abroad (SSA) students wishing to apply for special permission to write their examinations at their home Institution / other approved location / online proctoring. None 24.05.2017
ACA40 Application to write an exam at a place off campus (2017) This form must be completed by students wishing to apply to write an exam at a place off campus during 2017. None 11.05.2017
ACA42 Unregistered local student request for grace period to attend classes while fee block applies This form must be completed by unregistered local students applying for a grace period to attend classes while fee block applies.
Note: The grace period applies to access to classes, tutorials, libraries, Vula and laboratories. Residence accommodation is NOT covered by the grace period.   International students are not eligible.
None 21.02.2017
ACA43 Application to return from
Leave Of Absence
When a student wishes to apply to resume their studies after returning from a Leave of Absence (LoA). None 19.06.2017
ACA44 Deferred Examination Application Form When a student wishes to apply to defer their examinations due to illness or other good cause.
Note: Please ensure you also submit the relevant forms below in support of your  Deferred Exam Application.
None 15.09.2017
ACA44a Confidential Medical Report When a student wishes to apply to defer their examinations due to illness or other medical reason.
Note: This form should be submitted together with the ACA44: Deferred Examination Application Form.
None 19.09.2017
ACA45 Humanities MoU
(Initial)
The initial MoU is completed at the inception of research when the supervisor is allocated and the working or provisional title for the research project is approved. None 28.09.2017
ACA46 Humanities
Research Progress Report
The Research Progress Report evaluates the progress over the last 12 months, outlines the research project plans for the forthcoming year and drafts a timeline of key milestones. None 28.09.2017
EBE Faculty (EBE)back to top
File Name Form Title When To Use The Form Help Document / Movie Last Changed
EBE05b Student Information and Consent for Outdoor / Off-campus Activity This form is currently under review.
Fees (FEE)back to top
File Name Form Title When To Use The Form Help Document / Movie Last Changed
FEE01 Note: FEE01 has been replaced by FEE08
FEE02 M65 Credit Transfer To pay UCT fees via bank deposit.
Note: Ensure Student Number is correctly entered on form.
See: Fees Handbook web page. 10.04.2007
FEE05 Student Refund Request To obtain a refund in respect of Student Fees. See: Fees Handbook web page. 04.03.2009
FEE06 Application for Pipeline Fee Relief 2007 To apply for pipeline relief.
Note: This applies ONLY to pre-2006 students.
See: Notes on form or Fees Handbook web page. 10.04.2007
FE7E0 This form has been removed.
FEE08 Credit Card Form To pay UCT fees by Credit Card.
Note: Ensure Student Number is correct.
See: Fees Handbook web page. 02.10.2009
FEE09 Request for Proforma Invoice When you require a proforma invoice See: Fees Handbook web page. 18.05.2017
FEE010 This form has been removed.
FEE011 This form has been removed.
Law Faculty (LAW)back to top
File Name Form Title When To Use The Form Help Document / Movie Last Changed
LAW01 Law Scholarship application form When Law Faculty students wish to make application for available Law scholarships. None 19.05.2017
LAW02 Application for Concession When UG or PG Law Faculty students wish to make application for a concession. None 27.09.2017
LAW03 Application for Exemption When UG or graduate LLB students wish to make application for an exemption. None 27.09.2017
Traffic Administration (TA)back to top
File Name Form Title When To Use The Form Help Document / Movie Last Changed
TA03 Parking application form When you require a student parking disc. None 05.07.2016
     
     
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